Creating New Position Description - Shared Services Center



Contents TOC \o "1-3" \h \z \u Creating New Position Description (Any position that is not active in PA) PAGEREF _Toc20733819 \h 2Modifying Position Description (example: Personnel Change or approval for active position) PAGEREF _Toc20733820 \h 4Posting Approved Position PAGEREF _Toc20733821 \h 6Hiring Proposal PAGEREF _Toc20733822 \h 7Applicant Process PAGEREF _Toc20733823 \h 9FWS Hiring Proposal PAGEREF _Toc20733824 \h 10Adjunct Hiring Proposal PAGEREF _Toc20733825 \h 11Creating New Position Description (Any position that is not active in PA)Hiring Manager/InitiatorCan initiate creation of Job DescriptionCan advance to Department HeadDepartment HeadCan advance to College HRCan return to Hiring MangerCollege HRWill advance to SCC -HR for creation in HRMS Can advance to any position in work flow once SCC-HR has added position numberCan return to Department Head and Hiring ManagerFinal review and sign-offCan return to any stage of the workflowSCC HRWill receive PD from College HR to enter into HRMS and update PD with position number.Will return to College HRCan advance to any position in workflow.Class Comp HRCan advance to Dean/DirectorCan return to College HRDean/DirectorCan Advance to Executive Cabinet/VP/ProvostCan return to Class Comp HRExecutive Cabinet/VP/ProvostCan advance to President/Senior AVC or FinanceCan return to Dean/DirectorPresident/Senior AVCCan advance to FinanceCan return to Executive Cabinet/VP/ProvostFinanceCan advance to Grants, Foundation Accounting, Workforce Accounting and College HRCan return to President/Senior AVCGrantsCan advance to College HRCan return to FinanceFoundation AccountingCan advance to College HRCan return to FinanceWorkforce AccountingCan advance to College HRCan return to FinanceSO HR ConsultantFor Pay Band 4 and above (depending on the school) Approves and returns to College HRModifying Position Description (example: Personnel Change or approval for active position)Hiring Manager/InitiatorCan initiate creation of approval and modificationsCan advance to Department HeadDepartment HeadCan advance to College HRCan return to Hiring MangerCollege HRCan advance to any position in workflowCan return to Dept HeadClass Comp HRCan advance to Dean/DirectorCan return to College HRDean/DirectorCan Advance to Executive Cabinet/VP/ProvostCan return to Class Comp HRExecutive Cabinet/VP/ProvostCan advance to President/Senior AVC or FinanceCan return to Dean/DirectorPresident/Senior AVCCan advance to FinanceCan return to Executive Cabinet/VP/ProvostFinanceCan advance to Grants, Foundation Accounting, Workforce Accounting and College HRCan return to President/Senior AVCGrantsCan advance to College HRCan return to FinanceFoundation AccountingCan advance to College HRCan return to FinanceWorkforce AccountingCan advance to College HRCan return to FinanceCollege HRFinal review and sign-offCan return to any stage of the workflowSO HR ConsultantFor Pay Band 4 and above (depending on college) Approves and returns to College HRPosting Approved Position Hiring Manger/ InitiatorCan create posting for positionCan advance to College HRCollege HRCan advance to SSC HRCan return to Hiring ManagerSCC HRCan approve for posting.Can return to College HR or Hiring ManagerWill Notify Diversity of Executive Level PositionsHiring Proposal Hiring Manager/ InitiatorCan advance to the department head or College HRDept. HeadCan advance to College HRCan return to Hiring ManagerCollege HRCan advance to any stage in the workflowCan return to Department head or Hiring ManagerCredentialing (only for faculty positions)Will receive from College HR Can return to College HRClass Comp HRCan advance to Dean/DirectorCan return to College HRDean/DirectorCan advance to Executive Cabinet/VP/ProvostCan return to Class Comp HRExecutive Cabinet/VP/ProvostCan advance to President/Senior AVC or FinanceCan return to Dean/DirectorPresident/ Senior AVCCan advance to FinanceCan return to Executive Cabinet/VP/ProvostFinanceCan advance to Grants, Foundation Accounting, Workforce Accounting and College HRCan return to President/Senior AVCGrantsCan advance to College HRCan return to FinanceFoundation AccountingCan advance to College HRCan return to FinanceWorkforce AccountingCan advance to College HRCan return to FinanceCollege HRCan move to Hire Approved Can return to any workflow stageSO HR ConsultantReceives from College HRReturns to college HR with approval. SCC HRCan move to Hire FinalizedCan move to On Hold Pending OnboardingCan return to any workflow stageApplicant ProcessCollege HRCan be the starting state for applicantsCan move applicants to any phase of the workflowSearch CommitteeCan be the starting state for applicantsApplicants can be moved to the search committee by College HRHiring ManagerPart of the search committeeCan be a starting point for applicants to be reviewedCan move applicants to the next phase in the workflowSSC HROnce selected as “Recommended for Hire” will perform background checkFWS Hiring ProposalHiring ManagerCan initiate hiring proposalCan move to Department head, College HR or Financial AidDepartment HeadCan move to College HRCan return to Hiring ManagerFinancial AidReceives from Hiring Manager or College HRCan return to Hiring Manager or College HRCollege HR/ConsultationWill receive from Hiring Manager, Department Manager or Financial AidMoves to Hire ApprovedHas ability to move to any state in the workflowSSC HRReceives from College HRCan move to On Hold-Pending OnboardingCan move to Hire Finalized Adjunct Hiring ProposalHiring ManagerCan initiateCan send to Dept Head, College HR, and Financial AidDepartment HeadCan send to College HRCan return to Hiring ManagerFinancial AidCan send to College HRCan return to Hiring ManagerCollege HR/ConsultationCan move to any stage in the workflowCredentialingReceives from College HRCan return to College HRExecutive Cabinet/VP/ProvostCan send to Make OfferCan return to College HRMake OfferThis is the Hiring ManagerOffer AcceptedThis is College HRSSC HR (Hire Approved)Receives from College HRCan move to On Hold- Pending OnboardingCan move to Hire FinalizedCan return to Offer Accepted ................
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