Biannual report to be published under section 8 of the ...

[Pages:49]Biannual report to be published under section 8 of the Right to Information Act No 12 of 2016

From 01.07.2018 up to 31.12.2018

1. Ministry/Ministry of Provincial Council- Ministry of Public Administration and Disaster Management - Public Administration and Management Division

(This Ministry, which was previously known as the Ministry of Public Administration, Management and Law & Order was established as a new Ministry under the name Ministry of Public Administration, Home Affairs and Justice by combining the scopes vested in the Ministry of Public Administration and Management, Ministry of Home Affairs and Ministry of Justice by the Gazette Extra Ordinary No: 2096/68 dated 09.11.2018. The name of this Ministry has been revised as Ministry of Public Administration and Disaster Management by the Gazette Extra Ordinary No: 2103/33 dated 28.12.2018.

The biannual report from 01.07.2018 to 31.12.2018, which should be published as per Right to Information Act, is published by Public Administration and Management Division and the biannual report of the Disaster Management Division relevant to the above period will be published by the Information Officer of the said division)

Address-Independence Square, Colombo 07. Contact Numbers-0112696211-13 E mail- info@.lk Website-.lk

2.

Secretary

Name

Mr. Padmasiri Jayamanna has

served as the Secretary,

Ministry

of

Public

Administration, Management

and Law & Order up to

08.11.2018 and Mr. J.J.

Rathnasiri has been serving as

the Secretary, Ministry of

Public Administration and

Disaster Management from

09.11.2018.

Contact No 0112695738

Additional Secretary (Public

Administration)

Additional Secretary (Internal

Administration)

Additional

Secretary

(Investigations and Operations)

Additional Secretary (Human

Resources Development)

Director

General

of

Mrs. B.P.P.S.Abeygunarathna

Mrs. R.M.I.Rathnayaka

Mrs. B.M.M.M.Basnayaka

Mrs. Pradeepa Serasingha

Mr.

H.A.

Chandana

0112691044 0112695150 0112676433 0112187104/0112698462 0112688330

1

Establishments (Acting)

Director General of Combined

Services

Director,

Sri

Lanka

Administrative

Service

Division

Director,

Sri

Lanka

Engineering Service Division

Director,

Sri

Lanka

Accountants Service Division

Director, Sri Lanka Planning

Service Division

Director, Scientific and

Architectural Division

Senior Assistant Secretary

(Internal Administration)

Senior Assistant Secretary

(Housing and Development)

Senior Assistant Secretary

(Human Resources)

Senior Assistant Secretary

(Information Technology)

Senior Assistant Secretary

(Investigation and Operations)

Kumarasingha Mrs. K.V.P.M.J.Gamage Mrs.Thushara D. Pathiranage

Mr.R.P.Jayasingha Mrs. Damayanthi Wijesingha Mr. R.S.Hapugaswaththa Mrs. R.M.N.E.K. Ranasingha Mr. C.P.U. Hettiarachchi Mr. Shantha Weerasingha Mrs. R.K.G.D.K. Wijesinghe Miss Samanthi Senanayaka Mrs. K.G.S. Lakmali

0112694560 0112698605

0112698268 0112698672 0112688124 0112695187 0113071134 0112692633 0112698672 0112689414 01130912954

3. General authorities under the Ministry.

Department of Pensions National Productivity Secretariat Sri Lanka Institute of Development Administration Distance Learning Centre

Public Administration and Management Division

National Council for Disaster Management Center for Disaster Management National Disaster Relief Services Center Department of Meteorology National Building Research Organization Project for Mitigating Climatic Effects

Disaster Management Division

Divisions of the Ministry

Internal Administration Division Housing and Development Division Establishment Division Finance Division

2

 Combined Service Division Sri Lanka Administrative Service Sri Lanka Engineering Service Division Sri Lanka Scientific, Architect and Technological Service Sri Lanka Accountants' Service Division Sri Lanka Planning Service Division Human Resources Division Information Technology Division Investigation, Research and Operations Division Internal Audit Division Pension Division Management Reforms Division

4. Organization structure of the Ministry (Relevant to Public Administration and Management Division)

Organization structure - Ministry of Public Administration and Management

5. Powers vested in the Ministry (Relevant to Public Administration and Management Division)

Sri Lanka Institute of Development Administration (No.09 of 1982) Widowers' and Orphans' Pension Act (No.24 of 1983) Widows' and Orphans' Pension Ordinance (No.01 of 1898) Widowers' and Orphans' Pension Scheme (Armed Forces) Act (No.60 of 1998) Widows' and Orphans' Pension Scheme (Armed Forces) Act (No. 18 of 1970) Public Service Pensioners' Trust Fund Act (No. 40 of 1999) Government quarters (Recovery of Possession) Act (No.07 of 1969) Compulsory Public Service Act (No.70 of 1961) Public Service Provident Fund Ordinance (No.18 of 1942) Price Competition Act (No.37 of 1957) All the other regulations relevant to the above mentioned subjects which have not been

assigned specifically to another Minister.

3

Functions and Activities (Relevant to Public Administration and Management Division) Formulation, follow up and evaluation of policies, programmes and projects relevant to the subjects of the Ministry of Public Administration and Management and Departments and Statutory Institutions such as Sri Lanka Institute of Development Administration, Distance Learning Centre, Department of Pension, Public Service Pensioners' Trust Fund and National Productivity Secretariat Administration and personal management of following services. 1. Sri Lanka Administrative Service 2. Sri Lanka Accountants' Service 3. Sri Lanka Planning Service 4. Sri Lanka Engineering Service 5. Sri Lanka Scientific Service 6. Sri Lanka Architects' Service 7. Sri Lanka Technological Service

Administration of Combined Services Functions under Establishments Code Training of Public Services Formulation and Implementation of Policies, Programmes in order to enhance the national

productivity Implementation of Pensions Minute All functions in relation to Government Pension Scheme Promotion of good governance within the state sector in order to achieve expected

development targets Introduction of modern concepts of good governance Formulation and implementation of policies in order to create a public service which

prioritizes the expectation of the general public. Supervision of the functions in relation to the subjects assigned to the institutions such as Sri

Lanka Institute of Development Administration, Distance Learning Centre, Department of Pension, Public Service Pensioners' Trust Fund and National Productivity Secretariat

4

6. Information of the general authorities under the Ministry. (Relevant to Public Administration and Management Division)

Designations

Powers

Functions and Activities

Relevant Procedures

Department of Pensions Pensions Minute

Regulation of the process for making public Establishments Code

Widowers' and Orphans' Pension

servants entitled to the pension benefits as per Financial Regulations

(Implemented under the

Act (No.24 of 1983)

pension minute and Widows' and Orphans' Procedural Rules of the Public Service

supervision of the Widows' and Orphans' Pension

Ordinance and imposition of relevant provisions.

Commission

Director General of

Ordinance (No.01 of 1898)

Awarding pensions to public servants in Procurement Guidelines

Pensions)

Widowers' and Orphans' Pension

accordance with the rules, regulations and policy Public Administration Circulars

Scheme (Armed Forces) Act (No.60

decisions connecting to the pension.

Circulars issued by the Presidential

of 1998)

Ensuring the continuous payment of monthly

Secretariat

Public Service Pensioners' Trust

pension benefit and other benefits, awarding of Public Finance Circulars

Fund Act (No. 40 of 1999)

the benefits paid once and for all and other

Public Service Provident Fund

benefits.

Ordinance (No.18 of 1942)

Regulation of Public Services Provident Fund

Establishments Code

and awarding benefits.

Financial Regulations

Collection of contributions to Widows'/

Procedural Rules of the Public

Widowers' and Orphans' Fund and collection of

Service Commission

other income and their management on behalf of

Procurement Guidelines

the government.

Public Administration Circulars

Awarding entitlement to pension ensuring an

Circulars issued by the Presidential

optimum and prompt service to the pension

Secretariat

community whilst applying and developing

Public Finance Circulars Management Services Circulars Cabinet Memorandums Right to Information Act Extraordinary Gazettes

modern information and communication technology. Ensuring productive links with the units which prepare pension and banks and the payment network which are connected for the payment of pension and their promotion.

Agreements

5

 Service Minutes and Schemes of Assisting to prepare policies on modern social

Recruitment

security methodology whilst studying global

trends in the field of social security.

Being accountable regarding the preparation and progress of the annual budget.

Obtaining contributions of private and nongovernment sectors in order to identify and implement programs to ensure economic and social welfare of the pensioners' community.

Making civil society including Pensioners'

Association contributed to regional development

process.

National Productivity Price Awarding Act (No. 37 of Establishment of National Pool consists of Establishments Code

Secretariat

1957)

trainers, experts, consultants and productivity

Establishments Code

auditors dedicated to the promotion of the Financial Regulations

(Implemented under the Financial Regulations

productivity.

supervision of the Procedural Rules of the Public Establishment of a communication network Procedural Rules of the Public Service

Director)

Service Commission

required to maintain widely awareness

Commission

Procurement Guidelines

programmes through mass media.

Public Administration Circulars

Introducing a programme at national level Procurement Guidelines

Circulars issued by the Presidential

covering all sectors.

Secretariat

Making an arena for the creativity and Public Administration Circulars

Public Finance Circulars

innovations by way of enhancing knowledge

Management Services Circulars

management.

Circulars issued by the Presidential

Cabinet Memorandums

Establishment of productive work culture within Secretariat

Right to Information Act

the country, integration of rural development Public Finance Circulars

Extraordinary Gazettes Agreements Service Minutes and Schemes of

processes to provide help in hand to strengthen the society through productivity and enhancement of the managers in case studies.

Recruitment

6

Sri Lanka Institute of Sri Lanka Institute of Development Development of public officers through training, Establishments Code

Development

Administration Act (No. 09 of

knowledge, skills and behaviors.

Administration

1982)

Organization of training courses in management Financial Regulations

Public Enterprises Circular

and public administration fields.

(Implemented under the Establishment Code of Sri Lanka Creation of an expert cadre in the supervisory Procedural Rules of the Public Service

supervision of the

Institute

of

Development

staff of the public service.

Commission

Director General)

Administration

Assisting to institutions in public sector to review

Shop and office employees' Act

and develop the management systems of the Procurement Guidelines

Establishments Code

organizations.

Financial Regulations

Undertaking consultative and research Public Administration Circulars

Procedural Rules of the Public

assignments.

Service Commission

Circulars issued by the Presidential

Procurement Guidelines

Secretariat

Public Administration Circulars Circulars issued by the Presidential

Public Finance Circulars

Secretariat

Public Finance Circulars

Management Services Circulars

Cabinet Memorandums

Right to Information Act

Extraordinary Gazettes

Agreements

Service Minutes and Schemes of

Recruitment

Distance

Learning Public Enterprises Circular

Providing support for entering the institutional e- Establishments Code

Centre

Shop and office employees' Act

learning field through web development and

(Implemented under the supervision of Chief

Establishments Code Sri Lanka Institute of Development

training on Learning Management Systems. Creation of learning opportunities for any subject with the participation of various scholars on

Financial Regulations Procedural Rules of the Public Service

Executive Officer)

Administration Act (No. 09 of

request.

Commission

1982)

Organization of training courses to improve

Public Enterprises Circular

computer literacy.

Procurement Guidelines

Renting of the venue for workshops on computer

7

Management Division

Establishment Code of Sri Lanka

and information technology.

Public Administration Circulars

Institute of Development Providing facilities for conducting video

Administration Shop and office employees' Act

conferences for business meetings and job Circulars issued by the Presidential

interviews.

Secretariat

Establishments Code Financial Regulations

Public Finance Circulars

Procedural Rules of the Public

Service Commission

Procurement Guidelines

Public Administration Circulars

Circulars issued by the Presidential

Secretariat

Public Finance Circulars

Management Services Circulars

Cabinet Memorandums

Right to Information Act

Extraordinary Gazettes

Agreements

Service Minutes and Schemes of

Recruitment

Reforms Establishments Code

Community development project in rural Establishments Code

Sri Lanka Institute of Development

villages.

Administration Act (No. 09 of Implementation of community development Financial Regulations

1982) Public Enterprises Circular

project in traditional villages.

Establishment of a society with positive norms Procedural Rules of the Public Service

through enhancement of cultural and religious

Commission

Establishment Code of Sri Lanka

centers

Institute of Development Enhancement of the living standards of low Procurement Guidelines

Administration

income families

Public Administration Circulars

8

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