JOB DESCRIPTION - Dublin Diocese



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|JOB DESCRIPTION |

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|Job Title: Financial Accountant (Parishes) REF: 1FA |Job Holder: Vacant |

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|Job Location: Finance Secretariat, Holy Cross Diocesan Centre, Clonliffe, Dublin D03P2E7 |

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|Reports to: Head of Finance |Job Description Effective: 6th September 2018 |

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|JOB PURPOSE: Briefly describe the overall purpose or function of the job |

|The role of the Financial Accountant (Parishes) is to work as part of a team delivering on compliance and reporting objectives, particularly with regard |

|to the Charities Act, 2009, regulations as set down by the Revenue Commissioners and the norms of the Diocesan Administrative Guidelines. |

|Work in co-operation with |Assist parishes with their compliance responsibilities under the Charities Act 2009; |

|the Parish Priests and |Continually monitor Accounts IQ (AIQ) postings in parishes to minimise adjustments at year end; |

|Parish Finance Committees |Work with the other Diocesan Accountant and Diocesan Parish Book-keeper to ensure that parishes make their annual return by |

| |31st March each year; |

| |Review the parish financial returns as they are received and post necessary adjustments to each parish’s financial statements |

| |and bring them to audit review stage; |

| |Identify and process the central parish adjustments such as accruals, prepayments and fixed asset adjustment postings; |

| |Confirm when parish financial statements are complete and communicate to parishes where adjustments had to be made to their |

| |accounts; |

| |Bring the financial statements, coding structure and reports in AIQ in line with Charities SORP and FRS102 for the combined |

| |parishes; |

| |Liaise with the Charities Regulatory Authority as necessary e.g. queries, filing returns etc.: |

| |Ensure all restricted and designated income and expenditure is recorded and allocated correctly; |

| |Following review of individual parishes advise the relevant people in the Finance Secretariat of the necessary journals and |

| |action required; |

| |Work with the the relevant people in the Finance Secretariat to ensure all collections from parishes are accurately recorded |

| |and reported; |

| |Work with the relevant people in the Finance Secretariat to ensure that supply refunds are sent to parishes twice yearly in a |

| |timely manner; |

| |Assist the Diocesan Trainer and Bookkeeper with accounting queries as required; |

| |Attend briefings, updates and courses as required; |

| |Make presentations to various groups and committees; |

| |Be available to provide up-dates and information briefings in the evenings on an occasional basis. |

|Financial IT |Regularly review and work with the software providers to continuously up-date and improve the parish pastoral management |

| |system and AIQ for system improvements; |

| |Develop future appropriate reports on AIQ for parishes; |

| |Attend meetings and act as the liaison person with AIQ for parishes |

| |Work with other software suppliers in developing and improving systems as required; |

| |Develop future appropriate reports for the relevant people in the Finance Secretariat to support them with financial statement|

| |preparation and regular management reporting. |

| |Review contracts with the software suppliers. |

|Annual Audit |Ensure the parish financial statements are prepared in line with Charities SORP and FRS 102; |

| |Ensure adequate controls are in place within parishes to ensure a controls based audit approach can be carried out by the |

| |auditors; |

| |Prepare the annual financial statements for the combined parishes of the Archdiocese of Dublin; |

| |File the parish financial statements with the Charity Regulatory Authority in sufficient time to meet regulatory requirements.|

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| |Arrange and manage the annual audit to commence within six months of the year end. |

| |Manage the selection and appointment of the auditor who will conduct the audit of the combined parishes of the Archdiocese of |

| |Dublin. |

| |Work with the parishes and the auditors to ensure an unqualified opinion in the parish financial statements. |

|Review and consolidate |Liaise with the Education Secretariat to ensure all school returns are received and processed in a timely manner; |

|annual school return |Review annual returns and investigate any exceptional expenditure and balance sheet movements. |

|Ad-hoc requirement |Manage team members in the absence of other managers as required |

The above contains the main outline of duties and cannot be complete. Tasks may arise which don’t fall within the remit of the above list of main duties. Staff members are required to respond flexibly when ad hoc tasks arise which are not specifically covered in their job description. Should an additional responsibility become a regular part of a Parish Account’s job, the job description will be amended to reflect this.

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|JOBHOLDER ENTRY REQUIREMENTS: Identify the essential knowledge, skills and behaviours required. |

|Knowledge: (Education & Related Experience): |

|Appropriate professional qualification (ACA, ACCA, ACMA); |

|5 years + post qualification experience in an accountancy and systems role with a focus on management information systems e.g. experience of producing |

|management accounts, book keeping for small businesses, dealing with a broad range of clients, differing payroll and accounts systems; |

|Commercial background with internal or external audit experience; |

|Technical knowledge in the areas of financial accounting and reporting management accounting and financial planning, general business, information |

|technology and taxation; |

|Trained and experienced in ensuring the reliability of financial information (e.g., existence, accuracy, and completeness of information); |

|Capable of researching, evaluating and advising parishes on the appropriate accounting treatment for transactions on the accounting systems; |

|Experience of aggregating information from various sources to ensure clear and accurate reports; |

|Understanding and experience of the application of legislation to the financial requirements of parishes (Charities SORP and FRS102); |

|Specific working knowledge of current software used in accounting, auditing and financial applications e.g. Spreadsheet (advanced excel), financial |

|statement presentation and audit preparation; |

|Knowledge of the ethos and practices of the Catholic Church, particularly the structure of parishes and the people involved in parish work. |

|Key Skills: |

|Parish focus, exercising a consistent high level of professional judgement; |

|Excellent analytical skills and the ability to synthesise complex information from diverse sources into coherent, clearly written reports; |

|Empathetic, yet persuasive, when dealing with parishes; |

|Advanced interpersonal and influencing skills; |

|Maintains positive, productive relationships with parishes and colleagues; |

|Positive and pro-active attitude with regard to achieving goals; |

|Self-motivated and comfortable working on own initiative; |

|Presenting information/ reports to management objectively, concisely and clearly; |

|Problem solving skills - a person who can identify, address and resolve problems; |

|Strong communication skills both verbal and written; |

|Implementing accounting systems; |

|Excellent planning and organisational skills |

|Multi-tasking; |

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|KEY RELATIONSHIPS |

|Internal |External |

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|Parish Priests; |System Providers (currently AIQ and Enclude); |

|Parish Finance Committees; |External and Internal Auditors; |

|Bishops and Episcopal Vicars; |Charities Regulatory Authority; |

|Moderator of the Curia; |Revenue Commissioners; |

|General Manager / Financial Administrator; |Bankers. |

|Head of Finance / Financial Controller; | |

|Finance Secretariat staff members; | |

|Office for Financial Development; | |

|Other Diocesan Office and staff members. | |

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