JOB DESCRIPTION - Dublin Diocese
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|JOB DESCRIPTION |
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|Job Title: Financial Project Accountant REF: 2FPA |Job Holder: Vacant |
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|Job Location: Finance Secretariat, Holy Cross Diocesan Centre, Clonliffe, Dublin D03P2E7 |
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|Reports to: Financial Controller |Job Description Effective: 6th September 2018 |
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|JOB PURPOSE: Briefly describe the overall purpose or function of the job |
|This role is to work with the accounting software provider to develop the system and reporting frameworks in order to ensure compliance with statutory |
|financial reporting obligations and management reporting requirements. |
|Reporting Framework & |Assist the Diocese with internal reporting requirements and compliance responsibilities under the Charities Act 2009 and |
|Statutory Obligations |FRS102; |
| |Review the current reports on the system to ensure that they meet the objectives of the Charities Act, Charities SORP and |
| |FRS102 accounting requirements; |
| |Develop and enhance management reports to ensure accurate and timely reporting to stakeholders; |
| |Work with third party software providers to develop and automate the reporting requirements for management reporting and the |
| |external statutory audit process; |
| |Review the general ledger coding structure to ensure that it is sufficient for management reporting; |
| |Liaise with external auditors to ensure all reports meet their requirements |
| |Assist with the preparation of the financial statements, ensure that the coding structure and reports in Accounts IQ (AIQ) |
| |are in line with Charities SORP and FRS102; |
| |Liaise with the Charities Regulatory Authority as necessary e.g. queries filing returns etc.; |
| |Ensure all fixed assets are tagged and are reconciled to the fixed assets register; |
| |Support the Financial Controller with budgets and quarterly reporting; |
| |Make recommendations with regard to internal control processes and the reporting framework; |
| |Work with internal auditors as required; |
| |Assist the Financial Controller in implementing recommendations from the internal audit process; |
| |Work with the relevant people in the Finance Secretariat to ensure all collections from parishes are accurately recorded and |
| |reported in a timely manner; |
| |Work with the Office for Financial Development to enhance and modernise the cash collection process; |
| |Attend briefings, updates and courses as required and make presentation to various groups and committees as well as |
| |participating in the occasional evening briefings. |
|Financial IT |Develop future appropriate reports for the relevant people in the Finance Secretariat to support them with financial statement|
| |preparation and regular financial management reporting; |
| |Review and work with software suppliers to up-date and improve AIQ for system improvements; |
| |Work with other software suppliers in developing and improving the system as required; |
| |Ensure that the functionality available on the system is being fully utilised; |
| |Develop an appropriate automated monthly management reporting pack for the diocesan finance committee. |
|Annual Audit |Assist in the preparation of the statutory financial statements for the Archdiocese of Dublin; |
| |Automate the audit preparation process and the preparation of the financial statements; |
| |Work with the external auditors to make the statutory audit process more efficient. |
|Ad-hoc requirement |Carry out a root and branch review of the coding structure and department analysis to ensure that the structure leads to |
| |efficient and effective reporting; |
| |Work with and support the relevant people in the Finance Secretariat when required. |
The above contains the main outline of duties. However it is inevitable that tasks may arise which may not fall within the remit of the above list of main duties. Staff members are therefore required to respond with a flexible approach when ad hoc tasks arise which are not specifically covered in their job description. Should an additional responsibility become a regular part of a staff member’s job, the Job Description will be amended to reflect this.
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|JOBHOLDER ENTRY REQUIREMENTS: Identify the essential knowledge, skills and behaviours required. |
|Knowledge: (Education & Related Experience): |
|Appropriate professional qualification (ACA, ACCA, ACMA); |
|5 years + post qualification, industry experience in an accountancy and systems role with a focus on management information systems; |
|Charity sector experience is desirable; |
|Commercial background with internal or external audit experience; |
|Technical knowledge in the areas of financial accounting and reporting management; |
|Trained and experience in ensuring the reliability of financial information (e.g. existence accuracy, and completeness of information); |
|Experience of aggregating information from various sources to ensure clear and accurate reports; |
|Strong systems experience, in particular developing and automating reports which enhance reporting frameworks; |
|Understanding and experience of the application of legislation to meet the financial requirements (Charities SORP and FRS102); |
|Specific working knowledge of current software used in accounting, auditing and financial applications (e.g. advanced excel) financial statement |
|presentation and audit preparation; |
|Project management experience desirable; |
|Knowledge of the structures of the Roman Catholic Church in Ireland. |
|Key Skills: |
|Strong communication skills, both verbal and written; |
|Excellent planning and organisation skills |
|Has well developed project management skills with a proven history of delivering outcomes on a timely basis; |
|Capable of identifying and resolving problems; |
|Excellent analytical skills and the ability to synthesise complex information from diverse source into coherent, clearly written reports; |
|Ability to establish and maintain positive and productive relationships with colleagues and stakeholders; |
|Excellent interpersonal skills as well as possessing strong persuasion and influencing skills; |
|Ability to work on own initiative; |
|Capable of presenting information and reports to management objectively, concisely and clearly. |
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|KEY RELATIONSHIPS |
|Internal |External |
|Head of Finance, Financial Controller; |Software Supplier (Currently Accounts IQ); |
|Finance team members; |External and internal auditors; |
|General Manager/Financial Administrator; |Charities Regulatory Authority; |
|Moderator of the Curia; |Revenue Commissioners; |
|Office for Financial Development |Bankers |
|Other Diocesan Offices and staff members; | |
|Audit Committee; | |
|Finance Committee. | |
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