Business Process Guide - ASU
Business Process Guide
Working with Student Groups
TABLE OF CONTENTS
Definition 3
Purpose 4
Navigation 5
Prerequisites 6
Prerequisites and Assumptions 6
Other Materials Needed 6
Helpful Hints 7
Setting up Student Groups 8
Naming Standards 8
Short Name 8
Long Name 9
Attaching a Student to a Student Group 10
Inactivating a Student from a Student Group 12
Effective Dating and Student Groups 13
Viewing Student Groups Attached to a Student 14
Definition
Student groups enable you to set up groups (such as ‘Athlete’ or ‘Honors Good Standing Upper Division’) and assign these groups to individuals. Then you can perform actions (such as run reports and processes) on a group, which affects all of the individuals in the group.
Student groups should be used to identify groups of students whom you cannot identify by any of their academic characteristics, such as program, plan or sub-plan.
Student groups are used many ways in Oasis, including:
• Course requirements (for registration control)
• Queries and reports
• Cohort management
• Special processing for specific populations of students
Purpose
Use the Student Group pages to:
• Make a student active in a Student Group
• Inactivate a student from a previously active group
• View the groups attached to the student
Navigation
The path for all processes documented in the Business Process Guide is Records and Enrollment > Career and Program Information > Student Groups
[pic]
|[pic] |Your menu options may vary based upon your security setup. |
Prerequisites
Prerequisites and Assumptions
Before you can successfully perform any student group entries, it is assumed that each of the following conditions has been met.
❑ You have attended the On-Line OASIS Navigation Training class and understand the basics of getting around and looking up records in the system.
Other Materials Needed
You may need to refer to the following documents/sources:
❑ PeopleBooks
Helpful Hints
✓ If you attempt to navigate to a new page without saving after making changes, you will get a warning window that says “You have unsaved data on this page. Click OK to go back and save, or Cancel to continue.” If you want to save your changes you must select OK. If you do not want to save your changes you must select Cancel. This may seem to be the opposite of what you are used to.
✓ If you need to have a new Student Group created, please contact the Recording and Readmissions area in the Office of the Registrar at the Tempe campus.
Setting up Student Groups
Contact the University Registrar in order to set-up or to deactivate a student group. When requesting a new student group the Oasis Student Group naming standards should be followed. The office requesting the student group may request the Short Name and Long Name for their new student group.
Naming Standards
ASU naming standards are used when setting up student groups. These naming standards make it easier to sort and identify student groups in lists.
The student group code is a 4-character code that will indicate which Oasis functional unit initially established the code. The codes in use at this point are:
AD – Admissions
FA – Financial Aid
SR - Student Records, general use
CM - Cohort Management
SO – Student Orientation
More 2-digit codes will be developed as needed.
Short Name
First 2 characters of the short name should be the college code of the college requesting the new student group. This allows a search list to quickly identify all of the Student Groups that “belong” to a college.
The next 8 characters can be anything needed to make the short name as descriptive and meaningful and possible to those using it. Student Groups created during the SIS conversion from Professional Program codes use the original PP code as the short name.
Long Name
This is a 30-character name to describe the student group. This name will be visible in the student services center, but will not be visible to students.
Attaching a Student to a Student Group
Navigate to Records and Enrollment > Career and Program Information > Student Groups
To attach a student to a student group that has been setup, enter the EMPLID for the student and retrieve the record. Select the Student Group from the drop down list. Enter an effective date. The effective date must be prior to the first date of the term to be able to use it for term activation, enrollment appointments, tuition waivers, and many other functions. SAVE the record when finished.
[pic]
If the student is already in a student group, simply insert a row using the plus sign/yellow button. Enter the data as indicated above and SAVE.
[pic]
Inactivating a Student from a Student Group
Navigate to Records and Enrollment > Career and Program Information > Student Groups
To inactivate a student from a student group, enter the EMPLID and retrieve the student record. If there are multiple rows, select the row for the appropriate student group. Insert a row in the area below (associated with the effective date) and change the status to Inactive. SAVE the record. The student is now inactive in this student group as of the effective date.
[pic]
Effective Dating and Student Groups
Because the effective date for each entry for a student in a single student group must be unique, there can only be one entry per calendar day per student per group. A student cannot be made active in a student group and then inactivated the same day (or vise versa). To activate or inactivate a student in a student group where there is already an effective-dated row for the current date, you can add another effective-dated row for the next day to change the student’s status.
If it is critical that a student be activated or inactivated in a student group immediately, contact the Records Section of the Office of the University Registrar.
Viewing Student Groups Attached to a Student
Navigate to Records and Enrollment > Career and Program Information > Student Groups
Enter the EMPLID and retrieve the student record.
[pic]
Another way you can view the all groups that the student belongs to and their current status is using the Student Services Center:
Navigate to Campus Community > Student Services Center
Enter the EMPLID and retrieve the student record.
Select the general info tab
[pic]
|[pic] |Your menu options may vary based upon your security setup. |
................
................
In order to avoid copyright disputes, this page is only a partial summary.
To fulfill the demand for quickly locating and searching documents.
It is intelligent file search solution for home and business.
Related searches
- business process management
- business process outsourcing
- business process management framework
- business process management organizati
- example of business process document
- types of business process models
- business process management methodol
- business process management definition
- business process management software
- top business process management software
- business process mapping software comparison
- business process management meaning