INTEGRATED FINANCIAL MANAGEMENT INFORMATION …

INTEGRATED FINANCIAL MANAGEMENT INFORMATION SYSTEMS

A PRACTICAL GUIDE

JANUARY 2008 This publication was produced for review by the United States Agency for International Development. It was prepared by The Louis Berger Group, Inc. and Development Alternatives, Inc. under the Fiscal Reform and Economic Governance Task Order, GEG-I-00-04-00001-00 Task Order No. 06

INTEGRATED FINANCIAL MANAGEMENT INFORMATION SYSTEMS

A PRACTICAL GUIDE

The authors' views expressed in this publication do not necessarily reflect the views of the United

States Agency for International Development or the United States Government.

ACKNOWLEDGEMENTS

I

ACKNOWLEDGEMENTS

This paper was prepared by Edwin Rodin-Brown for the Fiscal Reform and Economic Governance project, a Task Order under the SEGIR Macro II IQC funded by USAID's Bureau of Economic Growth, Agriculture and Trade. The project would like to thank Judith Payne, Bernard Mazer, Bob Otto, Ali Rammal and Jim Elliott for their invaluable comments and suggestions.

Steve Rozner and Mark Gallagher made final edits and formatting to the paper.

TABLE OF CONTENTS

ACKNOWLEDGEMENTS ................................................................................................................................II

TABLE OF CONTENTS .................................................................................................................................. III

LIST OF TABLES AND FIGURES ..................................................................................................................V

ABBREVIATIONS ..........................................................................................................................................VII

EXECUTIVE SUMMARY ............................................................................................................................... IX

INTRODUCTION ................................................................................................................................................1

PART 1: UNDERSTANDING IFMIS ................................................................................................................2 IFMIS: WHAT IT IS .............................................................................................................................................2 IFMIS: WHAT IT DOES.........................................................................................................................................2 BASIC COMPONENTS OF A GOVERNMENT IFMIS .................................................................................................5 A COMMERICAL SOLUTION, WITH GOVERNMENT CHARACTERISTICS...................................................................6 A PANDORA'S BOX .............................................................................................................................................7 Legal Framework...........................................................................................................................................8 Business Process Re-engineering ..................................................................................................................8 The Chart of Accounts ...................................................................................................................................9 Change Management ...................................................................................................................................10 CENTRALIZED TREASURY MANAGEMENT: THE TREASURY SINGLE ACCOUNT ...................................................10 "OFF-THE-SHELF" OR BUILD-YOUR-OWN? ........................................................................................................13 A PHASED APPROACH TO IFMIS IMPLEMENTATION ..........................................................................................14

PART 2: COUNTRY CASES............................................................................................................................16 SLOVAK REPUBLIC ...........................................................................................................................................16 KOSOVO............................................................................................................................................................18 KAZAKHSTAN ...................................................................................................................................................20 UGANDA ...........................................................................................................................................................20 IRAQ .................................................................................................................................................................21 VIETNAM ..........................................................................................................................................................22

PART 3: BEST PRACTICES............................................................................................................................23 STEP 1 ? THE NEEDS ASSESSMENT ....................................................................................................................23 Change management ...................................................................................................................................24 Capacity building and training....................................................................................................................24 Legacy Systems and data migration ............................................................................................................25 STEP 2 ? CREATE A ROADMAP...........................................................................................................................25 STEP 3 ? THE MODIFIED TENDER APPROACH .....................................................................................................26 STEP 4 ? IMPLEMENTATION...............................................................................................................................26 Implementation team ...................................................................................................................................27 Steering Committee......................................................................................................................................28 Start small, think big....................................................................................................................................28 Testing the system ........................................................................................................................................28 CONCLUDING REMARKS....................................................................................................................................29

REFERENCES AND FURTHER READING .................................................................................................30

ANNEX 1: CHECK LIST..................................................................................................................................31

TABLE OF CONTENTS III

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