ITB 071I7000400



M E M O R A N D U M

TO: Kristi Thompson, Services Division Director

DMB, Purchasing Operations

DATE: September 17, 2009

FROM: Lymon C. Hunter, CPPB

DMB, Purchasing Operations - MRO

RE: Award Summary and Synopsis for RFP No. 071I9200212

Unarmed Security Guard Services – Bay & North Regions

I. Background Information/General:

This Request for Proposal (RFP) sought proposals to establish a contract(s) for unarmed security guard service for various State of Michigan facilities as detailed on the attached listing and on the requisition. Article I is designed to provide bidders with information requirements associated with this RFP.

The RFP package was posted to the Purchasing Operations website on June 2, 2009

II. Buyer (or Joint Evaluation Committee):

All RFP responses were evaluated by DMB Buyer:

Lymon C. Hunter, CPPB DMB-Purchasing Operations

III. Bidders:

A total of 17 bidders submitted proposals for this RFP by the published due date of July 9, 2009. Of those 17 bidders that responded, one bidder failed to submit their responses for the items listed in Article 5 as well as failure to acknowledge and concur with each term listed in Article 2, and was thus deemed non-compliant. Bidders’ are as follows:

|Name |CRO |SDV |Address |City / State |MI Business |Pass |

|CSS USA, Inc. |NO |NO |8066 E Fulton St |Ada, MI |YES |YES |

|Advance Security |NO |NO |15565 Northland Dr, Ste 103W |Southfield, MI |YES |YES |

|RCN Security Corp. |NO |NO |615 Griswold, Suite 820 |Detroit, MI |YES |YES |

|Strategic Protection |NO |NO |25900 Greenfield, Ste 144 |Oak Park, MI |YES |YES |

|Diamond Detective |NO |NO |1651 N Halsted |Chicago Heights, IL |YES |YES |

|Securitas Security |NO |NO |1695 Service Rd., Ste 200 |Grand Rapids, MI |YES |YES |

|DK Security |NO |YES |5160 Falconview Ave SE |Kentwood, MI |YES |YES |

|B.K. Teachout | | |G-2348 Stone Bridge Dr., |Flint, MI |NO |YES |

| |NO |NO |Bldg H | | | |

|Wackenhut Corp. |NO |NO |2900 Vassar, Ste 240 |Livonia, MI |YES |YES |

|Eagle Security |NO |NO |360 E. Congress |Detroit, MI |YES |YES |

|Star Security |NO |YES |P.O. Box 32010 |Detroit, MI |YES |YES |

|Marz Security Services |NO |NO |118 1/2 N. Third St. |Niles, MI |YES |YES |

|Unity Security |NO |NO |172 Gardner Street |Sparta, MI |YES |YES |

|Conley's Security |NO |YES |3665 Church Street. |Saginaw, MI |YES |YES |

|Black Tie Security |NO |NO |2939 S. Rochester Rd. #228 |Rochester Hills, MI |YES |NO |

|Vista International |NO |NO |27424 Lahser |Southfield, MI |YES |NO |

|Paschal Security Systems |NO |NO |6070 S. Martin L. King Blvd. F-2 |Lansing, MI |YES |Non-compliant |

IV. Vendor Selection Criteria and Evaluation:

Bidders were to provide detailed information relative to their ability to meet all of the specific requirements included in the RFP. Bidders were evaluated on their technical proposals as outlined below. Those successful bidders who received a score of 80 points or more became pre-qualified to receive invitations to bid on actual unarmed security guard services over the next five years. Indicated below is a description of the specific criteria relating to the overall evaluation process and the factors presented in the Technical Proposal:

A. Criteria:

Bidders were evaluated using a three-step selection process:

▪ Evaluation of Proposal by DMB-Purchasing Operations

▪ Evaluation of Price Quotation for those proposals of 80 points or higher (technical score)

▪ Evaluation of Combined Proposal Score and Price Score (Best Value)

B. Factors (including weight used for determining evaluation of technical proposal)

(1) Company Information (10 points)

▪ Name, address, principle place of business, telephone number of legal entity with who Contract is to be written and e-mail address.

▪ Provide location address, if different from above and/or address of branch office.

▪ Legal status and business structure (corporation, partnership, sole proprietorship, etc.) of the Bidder and the year entity was established. If your organization is a subsidiary of another company/organization, provided information of parent company.

▪ In addition, please provide:

(a) Company Sales Volume for the last five (5) years.

b) Size of organization and location of facilities that will be involved in any resulting Contract.

c) Provide an organization chart listing key individuals in your organization. In addition, the Contractor(s) shall keep the organizational chart updated throughout the Contract duration.

d) Provide evidence of financial strength in the form of annual reports, income statements, balance statements or equivalent information.

▪ Name, title, address, email, phone and fax numbers for Bidder’s ITB Contact.

▪ Note: Person named above will be sole contact for your company to receive the Contract. Include the name and telephone number of person(s) in your company authorized to expedite any proposed Contract with the State (if different from above).

(2) Qualifications

A. Prior Experience (40 points)

Indicate the prior experience of your firm, which you consider relevant to your ability to the successful accomplishment of the Contract for the security guard services as defined by this RFP. Include sufficient detail to demonstrate the relevance of this experience. Proposals submitted should include, in this section, descriptions of qualifying experience to include project descriptions, costs, and starting and completion dates of projects successfully completed. Also, include the name, address, and phone number of the responsible official of the customer organization who may be contacted.

Bidders shall provide four (4) specific references with their proposal.

B. Staff Development & Training (20 points)

A. Pre-Employment Requirements

Provide information about your company’s requirements before hiring employees (i.e. GED/High School Diploma needed, certain operator’s license(s), past experience, background checks, etc).

B. Before Job Placement

Explain the type of training that is provided to the employees prior to placing them on the job assignment.

C. On the Job Training (OJT)

If on the job training is utilized, provide the duration of the training, what the training consists of, the credentials/qualifications of the instructor, etc.

D. On-Going Training

Provide any on-going training that your company provides to employees (i.e. weekly, quarterly, semi-annual training, attendance to any seminars, certifications held, etc).

E. Health, Safety and Environmental Protection

Includes complete description of company’s Health, Safety and Environmental Protection program and/or describes process for making employees aware of safety issues and procedures.

(3) Quality Assurance & Customer Service (20 points)

A. Quality Assurance

Contractors must describe how it verifies that staff adequately performs work for delivery of the service(s) described under this solicitation. Also, include who within your company inspects, approves and verifies delivery of service(s) and how corrective actions with staff are implemented.

B. Customer’s Security

Contractors must describe a plan for overall customer security (i.e., employee background checks, etc.), as well as describe a specific plan for key-control and Contractor access to customer-location(s).

C. Customer Service

Contractors must describe a process for responding to customer complaints and verifying customer satisfaction and acceptance of service delivery.

(4) Contractor’s Location Work Plan (20 points)

Contractors must describe a plan for providing service(s) to a given location that explains any transition, implementation and contingency plans. Also include:

▪ Number of staff needed to provide service, with estimated weekly man-hours needed to perform the service and level of supervision and inspection processes for work to be delivered by staff.

▪ Estimated number of man-hours to provide service

▪ List of equipment that will be needed/utilized for the service(s)

V. Evaluation Results:

Please see bid-file for detailed breakdown of bidders’ evaluation summary and technical proposal. See the following tables for all scores and the overall average score.

|  |  |  |  |  |  |

|DK Security | |5160 Falconview Ave|Kentwood, MI |DOS-Saginaw South #288- | |

| | |SE | | | |

| | | |49512 |$67,839 |$2,955,452.00 |

| | | |616 656-0123 |DOS-Flint Downtown #195- | |

| | | | |$81,994 | |

| | | | |MDOC – Flint Parole | |

| | | | |$119,300 | |

| | | | |DMB-Saginaw SOB-Supervisor -| |

| | | | | | |

| | | | |$178,401 | |

| | | | |DMB-Saginaw SOB-Guard – | |

| | | | |$555,250 | |

| | | | |DHS-Saginaw SOB-Guard – | |

| | | | |$124,498 | |

| | | | |DMB-Flint SOB-Supervisor – | |

| | | | |$196,236 | |

| | | | |DMB-Flint SOB-Guard – | |

| | | | |$556,565 | |

| | | | |DMB Main Desk-Flint | |

| | | | |SOB-Guard – | |

| | | | |$142,520 | |

| | | | |DMB Parking-Flint SOB-Guard | |

| | | | |– | |

| | | | |$181,680 | |

| | | | |DHS-Flint SOB-Guard – | |

| | | | |$433,259 | |

| | | | |DHS Bay County – | |

| | | | |$145,452 | |

| | | | |DELEG-UIA Saginaw PRO – | |

| | | | |$172,459 | |

|Conley's Security| |3665 Church Street.|Saginaw, MI |DHS Genesee Co. Dist 6 – |$357,715.00 |

| | | |48604 |$357,715.00 | |

| | | |989.753.0591 | | |

| | | | | | |

| | | | |TOTAL: | $3,313,167.00 |

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Buyer Signature:

____________________________  

Signature Date

( Reviewed and approved by: ___________________

( Reviewed and approved by: ___________________

( Reviewed and approved by: ____________________

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