Computerized Patient Record System (CPRS) Setup Guide

Computerized Patient Record System (CPRS) Setup Guide

October 2019

Department of Veterans Affairs Health Data Systems Computerized Patient Record System Product Line

Revision History

Date 10/16/2019

07/31/2019 3/25/2019 08/20/2018 03/30/2011 01/25/2007

11/27/06 12/30/04 10/14/98 10/15/98 10/20/98 10/22/98 11/4/98 11/20/98

Patch

Page Change

Project Manager

Technical Writer

OR*3.0*397 All

Added Revision dated

M. Evert

3/25/2019 (see below).

Checked for 508 Compliance.

Removed extra space between

some pages.

Removed extra Table of

Contents from Pharmacy

Packages section (G).

J. Santos

OR*3.0*510 88

Added two NOTE:

M. Lucas E. Smith

OR*3.0*397 21

Added ORSUPPLY Key

M. Evert

T. Robinson

XU*8.0*679 26

Added note regarding Electronic Signature Block restrictions.

R. Beltran- E. Weaver West

OR*3.0*272 5, 77, Changed references from 79, 81, Duplicate Drug Class to 82, 93, Duplicate Drug Therapy.

K. Condie T. Robinson

OR*3.0*245 123 ? 125

Added information about the new option, ORCM QUICK ORDERS BY USER

C. Greening G. Werner

OR*3.0*242 182

Added information about the new way to edit items for the Nature of Order file.

S. Madsen T. Robinson

36

Added new information about n/a

document templates.

T. Robinson

138 Added information about ORMTIME

14

Added explanation of global

journaling

ii

Added this revision history

page

100 Added description for Enter/Edit Actions

110 Added description for new option, List Primary Order Menus

193 Added printing from GUI to troubleshooting tips

Computerized Patient Record System (CPRS)

ii

Setup Guide

October 2019

Date 11/30/98

Patch

12/7/98 12/18/98

12/18/98

1/15/99 3/22/99 5/25/99 5/25/99 5/26/99 6/21/99 7/8/99 3/7/2000 6/28/2000

6/29/2000

Page Change

Project Manager

142 Added more detailed description for Inconsistency Checker option (ORE LAB ORDERS CHECK 100=>69)

33

Added new parameters in

Miscellaneous Parameters

197 Added troubleshooting info re Vitals corrections, Radiology errors, and Patient Confidentiality issues

32, 151 Added information about creating Add Orders menu and making it available through the GUI; also how to add items to the Write Orders list

157 Added hardware recommendations

32, 109 Corrected info about adding order menus for the GUI

23

Corrected info about electronic

signature

17

Corrected info about

XQALERT FORWARD

19

Added description of new

option: Auto-DC Parameters

36

Added description of

Document Templates

Technical Writer

174 Changed DGPM Movement Event order example.

4, 5, 61-62, 64, 66, 67, 78

Changed references to drugdrug interaction to Critical Drug Interaction and added information about a new order check: Significant drug interaction

24

Added note that release of

outpatient meds must be

through signature of authorized

provider.

Computerized Patient Record System (CPRS)

iii

Setup Guide

October 2019

Date

Patch

8/21/2000

Page Change

50-61

Updated Flagged Orderable Items material and examples to reflect the current state of notifications.

Project Manager

Technical Writer

Computerized Patient Record System (CPRS)

iv

Setup Guide

October 2019

Table of Contents

I. Introduction ...................................................................................................1

Purpose of CPRS Setup Guide ......................................................................................... 1

Overview of CPRS ............................................................................................................... 2

Differences between OE/RR 2.5 and CPRS ................................................................... 5

II. Preparation & Implementation Checklist..................................................7

CPRS Competency Assessment......................................................................................13

III. CPRS Setup Instructions..........................................................................16

A. OE/RR-CPRS Clean-up ................................................................................................ 17

B. CPRS Configuration (Clinical Coordinator) ........................................................19 1. Auto-DC Parameters ......................................................................................................... 20 2. Key Assignment and Electronic Signature Set-up ............................................................ 21 Check for Multiple Keys ........................................................................................................ 23 Electronic Signature ............................................................................................................... 23 3. Edit DC Reasons ............................................................................................................... 27 4. GUI Setup ......................................................................................................................... 28 GUI Parameters ...................................................................................................................... 30 GUI Cover Sheet Display Parameters Menu.......................................................................... 30 GUI Health Summary Types.................................................................................................. 32 GUI Tool Menu Items ............................................................................................................ 33 Adding an Add Orders Menu to the GUI ............................................................................... 34 Document Templates ............................................................................................................. 36 Template Editor...................................................................................................................... 36 Personal and Shared Templates.............................................................................................. 37 Types of Templates ................................................................................................................ 40 Folders.................................................................................................................................... 40 Reminder Dialog .................................................................................................................... 41 Arranging Templates for Ease of Use .................................................................................... 41 Adding a Template to a Note ................................................................................................. 41 Searching for Templates......................................................................................................... 43 Previewing a Template........................................................................................................... 43 Deleting Document Templates............................................................................................... 43

Creating Personal Document Templates..................................................................... 44 Personal Template .................................................................................................................. 44 Group Template ..................................................................................................................... 44 Associating a Template with a Document Title, Consult, or Procedure................................. 46 Importing a Document Template ........................................................................................... 47 Exporting a Document Template ........................................................................................... 47 Dialog Template..................................................................................................................... 48 Reminder Dialog .................................................................................................................... 49 Folder ..................................................................................................................................... 50 View Template Notes............................................................................................................. 50 Copying Template Text.......................................................................................................... 51

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Setup Guide

October 2019

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