DCAS Lab Readiness Checklist



Testing Readiness Checklist (version 2018-2019

|SCHOOL: |

|Test Coordinator(s): |

|Test Coordinator Readiness |

| |Have all students’ accommodation/designated support forms (or at least the cover page) or other form of notifying TAs of each student’s |

| |accom/designated supports (e.g. individual printouts from TIDE once confirmed) from educational diagnostician (ED), 504 coordinators, speech/language |

| |pathologists (SLP), PST/RTI and ones submitted to ELL office. Enter all designated supports for gen ed students (from PST/RTI submitted forms) in |

| |TIDE for ELA/Math or in Pearson Access Next (PAN) for Science/Social Studies. |

| |DUE DATE before March 1 ELA/Math, March 15 Sci/SS List your date here: _____ __ |

| |Worked with administration to create schedule (refer to accommodation needs). Keep last two weeks available for make-ups. Send to district office. |

| |DUE DATE Jan. 11 (general dates for DOE) if detailed by TA needed, we will let you know |

| |Worked with administration to determine Training date for Teachers/Test Administrators. Provide time for test administrators to complete required |

| |trainings. Emphasize information on test security for all test administrators. Share Red Clay DeSSA Test Administration and Security Guidelines and |

| |Procedures. |

| |List school training date(s) here: ____________________________ |

| |Complete all required state training. Sign security form completed for all staff. New staff names provided to district so DOE can set up security |

| |course for them. |

| |DeSSA Test Security: 26402, DeSSA ELA/Math (Smarter) Summative TA: 24246, Science/Social Studies: 27306 |

| |DUE DATE Nov. for Entry, Feb. 5 for Smarter Summative, Sc/SS) |

| |Read Test Administration Manual and Test Security Manual in its entirety. Use STC checklist (appendix) 2019 links: |

| | |

| | |

| | |

| |DUE DATE Security November 1, ELA/Math TAM & Sci/SS TAM March 1 |

| |Attended district test coordinator meeting(s). DATE Feb. 5 and Mar. 5 |

| |Compared school roster (alpha by grade provided by school secretary) and accommodations/supports (SWD, 504, ELL, general ed receiving supports) |

| |listings to the test data system. |

| |Request roster from secretary (alpha by grade). |

| |Use accommodations/designated report forms from ED, SLP, 504 Coordinator ELL office. |

| |Access the test data system (TIDE for ELA/Math, PAN for Sci/SS); use user’s guide available at the portal if necessary. Sort alpha by grade. |

| |Ensure students that need to test are listed so tests will be available (compare the test data system to roster) |

| |Ensure correct accommodations/supports are listed for students (compare to accommodation listings, some accommodations not provided by the test system|

| |may not be shown in the test data system) |

| |Report any data errors you cannot fix in TIDE/PAN to district test coordinator (Gerri Marshall) after checking DELSIS (send DELSIS download with |

| |description of issue). |

| |Pearson Next for Sci/SS- confirm students and sessions in PearsonAccessNext (PAN) |

| |DUE DATE before March 1 ELA/Math, March 15 Sci/SS List your date here: _____ |

| |

|Staff and Student Readiness |

| |Ensured every test administrator has a copy of the Test Administration Manual (TAM) for Smarter and Field Tests as applicable, and has the link to the |

| |Test Security Manual |

| | |

| |Also, ensure TAs understand that 1) they should read both in their entirety before testing and that 2) the Directions for Administering (found in the TAM)|

| |should be read verbatim during testing. |

| |The TAM is available at test portal if extra copies are needed. |

| |Provided training to every test administrator covering topics the state covered in their training, including and emphasizing test security. |

| |Use the Red Clay DeSSA Test Administration and Security Guidelines and Procedures document. |

| | which highlights Inappropriate Practices, |

| |Requirements of Testing Environment, DOE’s Do’s & Don’ts, After-Testing guidance, Electronics Policy |

| |Also highlight TA responsibility checklist (Appendix H: p. 882in ELA/Math TAM) |

| |Inform test administrators to remind students that electronic devices must turned off and stored in a secure location away from students. They may not |

| |have a device on their body. Made sure |

| |“Do Not Disturb/No electronic devices/Only Security Trained Staff” signs are available at each testing location. |

| |Inform test administrators to train students on using test-taking tools (highlighting, strikethrough, flagging), interactive tutorial, and practice tests |

| |(or IAB if given). Refer to suggestions in the manual. Remember students should be told to review flagged items regularly throughout testing (not wait |

| |until the end) so that the test can operate optimally as a computerized-adaptive model. Student trainings are available at the portal. NEW: SHOW STUDENTS |

| |SECURITY VIDEO |

| |Remind test administrators that they should make sure used all scratch paper is placed in the shredding bin immediately after testing, with the exception |

| |of multiple-day performance tasks. In the case of multiple-day performance task, scratch paper should be locked in a secure environment as outlined in the|

| |security manual. |

| |Remind test administrators to confirm student accommodations/designated supports BEFORE approving test. |

| |Collect signed Test Security/Non Disclosure Agreements from every school administrator, teacher/test administrator, paraprofessional and translator. |

| |Unless an individual signs this form, they cannot be in the testing room. District technicians will have signed this form. |

| |Collect PDMS training certificates from every school administrator, teacher/test administrator, paraprofessional and translator. Do not allow anyone who |

| |has not taken the required training to administer or proctor a test, nor allow them to enter a testing environment. |

| |Have each test administrator sign to verify this has been part of the school training |

| |DUE DATE: April 1 |

| |Ensured every test administrator has access to the testing application by checking TA users in TIDE for ELA/Math and PAN for Sci/SS. Remember staff must |

| |sign in to DeSSA before they will be listed in TIDE. If staff members need the application or need to change their affiliated school, they should request |

| |the application or change via our District Information Officer (Red Clay technology help desk) in ample time before the first scheduled test. DUE DATE: |

| |March 1 |

| |Ensured every test administrator is a Delaware certified educator. DUE DATE: March 1 |

| |Plan for students taking alternate tests or who are in alternate locations. Check with ED for the DeSSA Alt (or DCPS/Portfolio) dates, work with Nadia |

| |Johnson for homebound DeSSA paper pencil tests, keep in contact with alternate programs and test completion. |

| |Ensured test administrators are aware of and have copies of individual student’s assessment accommodations/designated supports. Work with ED, SLP, 504 |

| |Coordinator, ELL office, and/or teacher to ensure necessary material for accommodations is available. Print individual accom forms from TIDE and PAN. |

| |DUE DATE: At least 1 week prior to testing |

|School Readiness |

| |Work with building administrators and cafeteria managers on providing snacks for testing. |

| |Nutrition has provided the following guidelines: |

| |The nutrition department will contribute a set amount per student. |

| |Principals will place orders for amount of bulk snacks needed for the entire testing period. |

| |Nutrition will order shelf stable items and store the items. |

| |School staff will be responsible for picking up the items needed for their testing.  School admin staff will handle distribution, cafeteria will not be |

| |involved. |

| |The nutrition department will bill each school for the snacks minus the credit for the amount we are contributing. |

| |DUE DATE: At least 2 weeks prior to testing |

|Testing Location Readiness (labs and/or classrooms) |

|DUE DATE for all items below: At least 1 week prior to testing (unless otherwise noted) |

| |Ensured each location has: Test Administration Manual (TAM) (Smarter, SC/SS), Directions for Administering (DFA), Test Security Manual (tag or print |

| |separately the statements regarding electronic devices (page D-1), “Testing Do Not Disturb, Only trained staff” sign, keyboard navigation symbols |

| |(available if student needs), and copies of the test item issue report for teachers/test administrators. |

| |Ensured that the lab meets conditions in Test Administration and Security Manuals (not over-crowded, good lighting and ventilation, covered |

| |charts/posters/rubrics, use of Do Not Disturb sign). |

| |DUE DATE: Every day for locations being used that day |

| |Create screen shades with file folders and place on every computer or use other dividers. |

| |Ensured that sharpened pencils (at least two per student) |

| |Ensured that an adequate supply of scratch paper, including graph paper (for grade 6 and above) is available. You will receive graph paper. All used |

| |papers are to be placed in shredding bin after testing or kept securely in the case of ELA PT that are being completed at a later date. |

| |Confirmed that all stations have the secure browser installed (DeSSA for ELA/Math, Test Nav for Sci/SS) |

| |Current version Smarter 10.0 (ELA/Math), Test Nav8 Sci/SS DUE Date: March 1 |

| |Put in Track-It request to identify which carts will be used as back up for testing. (elementary 1-2, middle school up to 4 carts) DUE Date: January 30th|

| |Confirmed that headsets are available and that text-to-speech is working. Reminder this is a universal tool (for all) for items for Sci/SS. |

| |Confirmed that materials necessary to fulfill accommodations/designated supports are available (e.g. multiplication table, noise buffers, non-embedded |

| |magnification screens) |

| |Confirmed printing is operable for each student with the print-on-demand accommodation |

| |Confirmed shredding bins/receptacles for scratch paper, printed materials, and lists with student ID are located near labs. Place “For Testing Use Only” |

| |signs on each bin. |

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