CONSTRUCTION CONTRACT - Maryland State Archives



CONSTRUCTION CONTRACT

ITEM 1-C

DEPARTMENT OF NATURAL RESOURCES Deep Creek Lake State Park

Garrett County, MD

CONTRACT NO. AND TITLE Project No. P-008-080-010;

Construction of New Bathhouse

ADPICS NO. 001B0400621

DESCRIPTION Approval requested for a contract to demolish an existing bathhouse and to construct a new bathhouse for a camping loop at Deep Creek Lake State Park. The bathhouse will contain 2 showers, 5 water closet/urinals, and 4 lavatories for each sex, and will be ADA compliant.

PROCUREMENT METHOD Competitive Sealed Bidding

BIDS OR PROPOSALS AMOUNT

Western Maryland Construction Solutions $460,336.00

Frostburg, MD

Harbel, Inc. $488,109.00

Cumberland, MD

TEDCO Construction Corporation $492,000.00

Carnegie, PA

Callas Contractors, Inc. $554,965.00

Hagerstown, MD

Garcia’s Handyman Services, Inc. $660,050.00

Washington, DC

Mann’s Construction, Inc. $678,880.00

Hancock, MD

AWARD Western Maryland Construction Solutions

Frostburg, MD

AMOUNT $460,336.00

TERM 365 Days from notice to proceed

MBE PARTICIPATION 26.5%

CONSTRUCTION CONTRACT

ITEM 1-C (Cont.)

PERFORMANCE BOND 100% of full contract amount

REMARKS A notice of availability of a Invitation for Bids (IFB) was posted on DGS’s Web Site, Bid Board and eMaryland . Bids for this construction project were taken on February 24, 2010, with six bidders responding. The MBE goal of 25% was met and exceeded by the recommended awardee. The Government estimate is $550,492.00.

FUND SOURCES MCCBL 2008/Item 017 (Provide funds for

Department of Natural Resources Capital Development Projects initially funded in Fiscal 2008)

RESIDENT BUSINESS Yes

TAX COMPLIANCE NO. 10-3687-1111

Board of Public Works Action - The above referenced Item was:

APPROVED DISAPPROVED DEFERRED WITHDRAWN

WITH DISCUSSION WITHOUT DISCUSSION

CONSTRUCTION CONTRACT

ITEM 2-C

DEPARTMENT OF NATURAL RESOURCES Susquehanna State Park

Harford County, MD

CONTRACT NO. AND TITLE Project No. P-031-080-010;

Renovations to Shower Buildings & Site

Work. ADPICS NO. 001B0400622

DESCRIPTION Approval is requested for a contract to renovate the existing shower buildings and for the construction of 2, two-car parking lots. Additionally, the contract will provide for the construction of four handicap accessible campsites. Finally, ADA accessible trails will be constructed and will connect the campsites, handicapped cabin and the shower buildings at Susquehanna State Park.

PROCUREMENT METHOD Competitive Sealed Bidding

BIDS OR PROPOSALS AMOUNT

E. Pikounis Const. Co. Inc. $797,943.00

Baltimore, MD

Lawrence C. Bathon Builders, Inc. $812,000.00

Elkton, MD

OMF Contractors, Inc. $865,720.00

Beltsville, MD

Warwick Supply & Equipment Co., Inc., $880,000.00

Baltimore, MD

Tech Contracting Co. Inc. $932,906.00

Baltimore, MD

Decker Contracting Inc. $953,800.00

Elkton, MD

Trison Construction Inc. $959,000.00

College, Park, MD

Brawner Builders Inc. $998,450.00

Hunt Valley, MD

Baltimore Contracting Inc. $1,011,597.00

Baltimore, MD

AWARD E. Pikounis Const. Co. Inc.

Baltimore, MD

CONSTRUCTION CONTRACT

ITEM 2-C (Cont.)

AMOUNT $797,943.00

TERM 300 Days from notice to proceed

MBE PARTICIPATION 31%

PERFORMANCE BOND 100% of full contract amount

REMARKS A notice of availability of a Invitation for Bids (IFB) was posted on DGS’s Web Site, Bid Board and eMaryland on 12/2/2009.. The Government estimate is $702,000.00 Bids were taken on 1/7/2010. Nine responsive bids were received. The MBE goal of 25% was met and exceeded by the recommended awardee and affirmed by the DGS/MBE office on 2/25/2010.

The existing shower buildings were constructed in 1973 and have not been upgraded to any since it was built. The roofs are showing signs of age and are leaking. The campground does not meet Americans with Disabilities Act (ADA) guidelines. It does not have any accessible campsites and only one camper cabin is equipped with a ramp for wheelchair access. There are no handicap accessible trails to the shower buildings and the buildings themselves are not handicap accessible. The buildings currently do not meet current International Building Code (IBC) and ADA requirements.

This project will enlarge and upgrade the shower and bathroom facilities. The roofs are to be removed and replaced with a more efficient design without skylights to help prevent leaks.

The new ADA trails and ramps will make the buildings accessible to visitors of all abilities. The new upgrades will meet the expectations of campers and park visitors for comfort and quality.

FUND SOURCE FY2008 MCCBL/ Item 017 (Provide funds

for Department of Natural Resources (DNR) Capital Development Projects initially funded in Fiscal 2008)

RESIDENT BUSINESS Yes

CONSTRUCTION CONTRACT

ITEM 2-C (Cont.)

TAX COMPLIANCE NO. 10-3492-0111

Board of Public Works Action - The above referenced Item was:

APPROVED DISAPPROVED DEFERRED WITHDRAWN

WITH DISCUSSION WITHOUT DISCUSSION

A/E SERVICE CONTRACT

ITEM 3-AE

DEPARTMENT OF NATURAL RESOURCES Allegany & Washington Counties

CONTRACT NO. AND TITLE Project No. P-012-070-010;

Western Maryland Rail Trail, Phase IV, Department of Natural Resources, Allegany and Washington Counties, MD

ADPICS NO. 001B0400639

DESCRIPTION This project will provide engineering services to design the last 4.5 mile section of the Western Maryland Rail Trail from Pearre in Washington County to Little Orleans in Allegany County. The design will also provide for signage and two bridge upgrades.

PROCUREMENT METHOD Maryland Architectural and Engineering

Services Act

Qualification and

BIDS OR PROPOSALS Technical Scores

A. Morton Thomas and Associates, Inc. 182.2/91%

Rockville, MD

Century Engineering, Inc. 180.7/90%

Hunt Valley, MD

Greenman-Pedersen, Inc. 177.4/89%

Annapolis Junction, MD

Rummel, Klepper & Kahl, LLP 173.2/87%

Baltimore, MD

Wallace, Montgomery & Associates, LLP 173.1/87%

Towson, MD

Johnson, Mirmiran & Thompson 172.6/86%

Sparks, MD

EBA Engineering, Inc. 171.9/86%

Baltimore, MD

AWARD A. Morton Thomas and Associates, Inc.

Rockville, MD

AMOUNT $310,449.00

A/E SERVICE CONTRACT

ITEM 3-AE (Cont.)

TERM 36 Months from notice to proceed

MBE PARTICIPATION 21.52%

PERFORMANCE BOND None

REMARKS This solicitation was advertised on eMaryland Marketplace and the DGS website. The estimated construction cost is

$4,258,000.

Twenty-three firms submitted Letters of Interest and nine (9) submitted technical proposals. Seven (7) of the nine (9) firms that submitted technical proposals met the minimum qualifying score of 85%. The Secretary of the Department of General Services determined that a Second Phase Review Panel evaluation was not required. At the February 2, 2010 meeting, the General Professional Services Selection Board approved the Qualification Committee’s

recommendation of the ranking of the firms and authorized negotiations with the #1 ranked firm of A. Morton Thomas and Associates, Inc.

At the March 30, 2010 meeting of the General Board, the chairman of the Negotiation Committee certified that the negotiations were conducted in accordance with the regulations governing the Negotiation Committee, that the price proposal was based upon the scope of services outlined in the project program and the Department of General Services' procedures for providing architectural/engineering services, and that the negotiated price proposal was fair, competitive, and reasonable.

The negotiated price proposal and the scope of services represented by the price proposal were reviewed by the General Board and approved as required by Title 13-308 of the State Finance and Procurement Article, Annotated Code of Maryland.

Approval is requested for all five phases. Of the total fee amount, 100% will go to firms located in the State of Maryland.

FUND SOURCE $310,449.00 POS 2007, Item 408 (Western

Maryland Rail Trail Phase IV P-012-070-

010)

RESIDENT BUSINESS Yes

A/E SERVICE CONTRACT

ITEM 3-AE (Cont.)

TAX COMPLIANCE NO. 10-4115-1111

Board of Public Works Action - The above referenced Item was:

APPROVED DISAPPROVED DEFERRED WITHDRAWN

WITH DISCUSSION WITHOUT DISCUSSION

MAINTENANCE CONTRACT

ITEM 4-M

DEPARTMENT OF NATURAL RESOURCES Cedarville Forest State Park

CONTRACT NO. AND TITLE Project No. P-022-081-010 REBID;

Resurface Roads

ADPICS NO. 001B0400627

DESCRIPTION This project requires the contractor to provide all labor, materials, equipment, and supplies to resurface roads at Cedarville Forest State Park.

PROCUREMENT METHOD Competitive Sealed Bids

BIDS OR PROPOSALS TOTAL

Image Asphalt Maintenance Inc., Pasadena MD $442,250.00

Ross Contracting, Inc., Mount Airy MD $499,800.00

Ruston Paving Company, Inc., Manassas VA $570,750.00

Bardon, Inc. DBA Agg., Ind., Greenbelt MD $573,150.00

Asher Construction, Inc., Eldersburg MD $955,242.00

AWARD Image Asphalt Maintenance Inc.

Pasadena MD

AMOUNT $442,250.00

TERM 180 Days from notice to proceed

MBE PARTICIPATION 25%

PERFORMANCE BOND 100% of Full Contract Amount

REMARKS This solicitation was advertised and bid on eMaryland Marketplace (eMM). Notice of Availability was also posted on the DGS Bid Board.

MAINTENANCE CONTRACT

ITEM 4-M (Cont.)

The project estimate was $495,048.80. This project was included on the FY 08 POS maintenance program, and was in the priority schedule within the budgeted funding. DNR prepared the specifications. Six vendors attended the prebid conference. Four vendors bid on the project with one vendor under the project estimate. The recommended awardee was evaluated and confirmed its bid. The 25% MBE participation was provided in the documentation and was approved.

FUND SOURCE POS 08 Item 417

RESIDENT BUSINESS Yes

TAX COMPLIANCE NO. 10-4112-0111

Board of Public Works Action - The above referenced Item was:

APPROVED DISAPPROVED DEFERRED WITHDRAWN

WITH DISCUSSION WITHOUT DISCUSSION

MAINTENANCE CONTRACT

ITEM 5-M

MARYLAND DEPARTMENT OF STATE POLICE

CONTRACT NO. AND TITLE Weight Inspection Station Maintenance Services;

ADPICS NO. 001B0400566

DESCRIPTION Approval is requested for a contract to provide comprehensive maintenance and repair services necessary to maintain weight inspection stations operated by the Maryland State Police throughout the State of Maryland for a period of five (5) years.

PROCUREMENT METHOD Sole Source

BID AND PROPOSALS AMOUNT

Mettler Toledo Inc. Annapolis, MD $794,390.00

AWARD Mettler Toledo Inc.

Annapolis, MD

TERM 6/1/2010 – 5/31/2015

AMOUNT $794,390.00 (5 Years)

MBE PARTICIPATION None

REMARKS The above contractor is the sole source for this contract. Below are reasons for this determination. The static scales and weigh-in-motion systems at the weigh and inspection facilities manned by the Maryland Department of State Police (MDSP) were designed and manufactured by Mettler Toledo Inc., (“MT”) designed a customized automated system to MDSP specifications that employs various hardware and software programs designed and manufactured by MT. This equipment interfaces to create a nearly hands free operation. The design specification requires MT to train and provide technicians that can diagnosis and repair this proprietary system.

The system has various security codes and other software protection that prevents anyone from gaining access to the system. Many of the systems part are manufactured by Mettler Toledo Inc. making them the sole supplier of the system repair. Technicians trained on this system are

MAINTENANCE CONTRACT

ITEM 5-M (Cont.)

employed by MT. Only certified trained technician are authorized to access and analyze the system.

The recommended contractor, Mettler-Toledo Inc. has been found responsive and responsible and has confirmed its bid.

FUND SOURCE MD PCTC Operating Budget

W00 10 21283 0814 W00 11 21283 0814

W00 12 21283 0814

W00 13 21283 0814

W00 14 21283 0814

RESIDENT BUSINESS Yes

TAX COMPLIANCE NO 10-3878-1111

Board of Public Works Action - The above referenced Item was:

APPROVED DISAPPROVED DEFERRED WITHDRAWN

WITH DISCUSSION WITHOUT DISCUSSION

MAINTENANCE CONTRACT

ITEM 6-M

POLICE AND CORECTIONAL TRAINING COMMISSION

CONTRACT NO. AND TITLE Unarmed Uniformed Guard Services;

ADPICS NO. 001B0400564

DESCRIPTION Approval is requested for a contract to provide unarmed uniformed guard services at the Police and Correctional Training Commission Sykesville, MD for a period of three (3) years.

PROCUREMENT METHOD Competitive Sealed Bidding

(Small Business Reserve)

BIDS OR PROPOSALS AMOUNT

Phoenix Technologies, LLC $290,763.60

Lorton, VA

Triad Security Services, Inc. $294,201.00

Silver Spring, MD

I.W.G. Protective Agency, Inc. $295,212.00

Baltimore, MD

Amazing Security Services $303,704.40

Wheaton, MD

Twenty-Nine Sixteen Protective Guard Service $311,792.40

Lutherville, MD

Commando K-9 Detectives, Inc $316,443.00

Laurel, MD

Axiom Protective Services, Inc. $317,251.00

Landover, MD

Graham Security Services $320,487.00

Glen Burnie, MD

S1G Investigations, Inc $424,620.00

Baltimore, MD

Watts Locks $893,926.00

Lanham, MD

AWARD Phoenix Technologies, LLC

Lorton, VA

(MDOT certified MBE)

MAINTENANCE CONTRACT

ITEM 6-M (Cont.)

TERM 6/1/2010 – 5/31/2013

AMOUNT $290,763.60 (3 Years)

MBE PARTICIPATION 100%/with a 5% Sub contracting goal

REMARKS This solicitation was advertised as Small Business Reserve (SBR) procurement with a 5% MBE sub-contracting goal and bid on eMaryland Marketplace. Notice of availability was also posted on the DGS Bid Board. Ten (10) bids were received.

As stated above, approval is requested for a contract to provide unarmed uniformed guard services at the Police and Correctional Training Commission Sykesville, MD for a period of three (3) years.

The recommended contractor, Phoenix Technologies LLC has been found responsive and responsible and has confirmed its bid. The recommended awardee is an MDOT certified MBE and a DGS registered Small Business Reserve vendor. The contract was bid exclusively as a Small Business Reserve opportunity.

FUND SOURCE Q00 10257 0808 420 (DPSC Operating

Funds)

RESIDENT BUSINESS No

TAX COMPLIANCE NO 10-3894-1110

Board of Public Works Action - The above referenced Item was:

APPROVED DISAPPROVED DEFERRED WITHDRAWN

WITH DISCUSSION WITHOUT DISCUSSION

GENERAL/MISCELLANEOUS

ITEM 7-GM

REFERENCE In accordance with provisions of the State Finance and Procurement Article, Section 8-301, Annotated Code of Maryland, the Board of Public Works approval of the use of General Obligation Bond funding for the contract(s) noted below in the total amount of $135,304.71.

A. Maryland Public Television

DESCRIPTION In accordance with provisions of State Finance and Procurement Article, Section 12-202 Annotated Code of Maryland, BPW approval is requested to encumber funds for MPT, for the MPT Tower Inspections related to Digital Conversion work. This will enable DGS to pay MPT invoices received from Vertical Technologies, Inc. (CEI).

REMARKS The inspection of work on MPT Towers is required in conjunction with finalizing the Statewide Digital Conversion requirements. The inspections and testing of tower work is required by MPT engineers in the transition from the Analog to Digital transmission system. The testing will be performed by MPT technicians.

Two Bids were received by MPT for this project, Vertical Technologies and U. S. Tower. The MPT small procurement delegation was increased from $10,000.00 to $25,000.00, effective 12/1/2000, by letter from DGS Secretary dated 11/22/2000.

CONTRACT NO. AND TITLE MPT Tower Inspections and Statewide

Digital Interconnect System

AWARD Vertical Technologies Inc. LLC.

Hagerstown, MD

AMOUNT $23,850.00

FUND SOURCE MCCBL 2004/ Item 031 (Provide funds to purchase and install a statewide Digital

interconnection network system.)

GENERAL/MISCELLANEOUS

ITEM 7-GM (Cont.)

B. Department of Health and Mental Hygiene Spring Grove Hospital Center

Catonsville, MD

DESCRIPTION This project provides for design services to install an elevator serving three levels of the Dix Building, renovate the basement level restrooms to achieve Americans with Disabilities Act (ADA) compliance, install new door activated by automatic door opener, a raised concrete landing and an ADA ramp with handrails.

REMARKS This Indefinite Quantity Contract (IQC) DGS-08-100-IQC was developed for DGS to provide architectural and engineering services for multiple construction projects. The amount of any one assignment may not exceed $200,000.00 This IQC will expire on October 7, 2010

CONTRACT NO. & TITLE Project No. SG-695-100-001 ADA;

Accessible Elevator Systems and Accessibility Modifications to the Basement

Restrooms at the Dix Building at Spring

Grove Hospital, Catonsville, MD

ADPICS NO. 001B0400624

PROCUREMENT METHOD Maryland Architectural and Engineering Services Act

AWARD Wheeler Goodman and Masek, Inc.

Annapolis, MD

AMOUNT $81,284.71

FUND SOURCES $81,229.72 MCCBL 2009/Item 004

$ 18.99 MCCBL 2003/Item 004 (Provide Funds to Design and Construct Handicapped Accessibility Modifications at State Owned Facilities-both fund souces)

GENERAL/MISCELLANEOUS

ITEM 7-GM (Cont.)

C. Department of Juvenile Services Cheltenham Youth Facility

DESCRIPTION Contract for the removal of the one existing 1,000 gallon underground diesel fuel tank. Related fuel supply/return and vent piping, connection, excavation and backfill, and installation of one 1,000 gallon above ground fuel oil tank.

REMARKS The government estimate for this project is $37,125.00. The contract duration is 120 days from notice to proceed. This project was procured as an SBR procurement.

CONTRACT NO. AND TITLE DC-000-072-001;

Removal and Replacement of Underground Fuel Storage Tank

PROCUREMENT METHOD Competitive Sealed Bidding

(Small Business Reserve)

AWARD Petroleum Services, Inc.

Baltimore, MD

AMOUNT $30,170.00

FUND SOURCE $ 1,410.00 MCCBL 2003/Item 014

$28,760.00 MCCBL 2006/Item 012

(Provide funds to remove, replace, or upgrade state-owned underground heating oil storage tanks-statewide)

Board of Public Works Action - The above referenced Item was:

APPROVED DISAPPROVED DEFERRED WITHDRAWN

WITH DISCUSSION WITHOUT DISCUSSION

GENERAL/MISCELLANEOUS

ITEM 8-GM

REFERENCE Capital Projects Unencumbered Balances

DESCRIPTION In accordance with State Finance and Procurement Article, Section 8-129, Annotated Code of Maryland, Board of Public Works approval is requested for the transfer of unencumbered balances for funds associated with completed Capital Projects.

The Department of General Services and Department of Budget and Management (Office of Capital Budgeting) have reviewed the unencumbered balances and recommend approval of the following actions:

Transfer spending authority to the Construction Contingency Fund of $142,935.72.

An itemized listing of completed projects is provided below.

MARYLAND CONSOLIDATED CAPITAL BOND LOAN OF 1999

DEPARTMENT OF JUVENILE SERVICES

063 Juvenile Justice Center $ 63,081.25

Total MCCBL 1999 $ 63,081.25

MARYLAND CONSOLIDATED CAPITAL BOND LOAN OF 2001

SPRINGFIELD HOSPITAL CENTER

147 Food Service and Multi-Purpose Area $ 31,669.75

Total MCCBL 2001 $ 31,669.75

MARYLAND CONSOLIDATED CAPITAL BOND LOAN OF 2002

HISTORIC ST. MARY’S COMMISSION

111 St. Johns Site $ 9,687.48

Total MCCBL 2002 $ 9,687.48

MARYLAND CONSOLIDATED CAPITAL BOND LOAN OF 2003

HISTORIC ST.MARY’S CITY

005 Md Dove Waterfront $ 14,722.12

ST. MARY’S COLLEGE OF MARYLAND

030 Somerset Hall $ 22,158.07

032 Duct Bank $ 762.41

MD AFRICAN AMERICAN MUSEUM

053 Equipment $ 854.64

Total MCCBL 2003 $ 38,497.24

GENERAL/MISCELLANEOUS

ITEM 8-GM (Cont.)

REMARKS Total transfer of spending authority to the Construction Contingency Fund is $142,935.72.

Board of Public Works Action - The above referenced Item was:

APPROVED DISAPPROVED DEFERRED WITHDRAWN

WITH DISCUSSION WITHOUT DISCUSSION

TENANT LEASE

ITEM 9-LT

WORKERS’ COMPENSATION COMMISSION Baltimore City

Landlord Ten East Baltimore Business Trust

c/o GH Property Management

30 South 15th Street, Suite 1000

Philadelphia, PA 19102

Property Location 10 E. Baltimore Street

Baltimore, MD 21202

Space Type Office Lease Type Renewal Square Feet 54,607

Duration 10 Years Effective December 1, 2010

Annual Rent $1,027,054.00 Avg Square Foot Rate $18.77 Avg

Prev. Sq. Ft. Rate $21.70

Utilities Responsibility Landlord

Custodial Responsibility Landlord

Previous Board Actions 2/23/2000 – 12-L; 4/18/2001 – 17-L

FUND SOURCE 100 % General C98 03 10000 11003 1301 1301

SPECIAL CONDITIONS

1. The lease contains escalations/de-escalations for utilities, cleaning and real estate taxes.

2. The lease contains one (1) option renewal term of five (5) years.

3. The lease provides 10 use-in-common parking spaces at no cost.

REMARKS

1. The Workers’ Compensation Commission (WCC) and staff have occupied this space since December, 2000 as its administrative headquarters. The WCC receives, processes and adjudicates all workers’ compensation claims and refers those claimants that need rehabilitation to the Division of Rehabilitation Services (DORS).

2. The rental rate commences at $17.85 per net usable square foot for years 1 and 2; $18.30 for years 3 and 4; $18.75 for years 5 and 6; $19.22 for years 7 and 8; and $19.70 for years 9 and 10 – resulting in the 10 year average rate of $18.77 per net usable square foot.

TENANT LEASE

ITEM 9-LT (Cont.)

3. Through negotiations the Department of General Services Office of Real Estate secured a rental rate reduction of $4.23 (average) from the stated renewal rate of $23.00 per net usable square foot for a savings of $2,309,876.00 over the term.

4. The lease contains a termination for convenience clause.

5. This space was acquired by sole source in accordance with the DGS Space Management Manual, Paragraph 6-605 E., as authorized by COMAR 21.02.05.05. The Department of General Services, in conjunction with the using Agency, recommends the approval of this item.

Board of Public Works Action - The above referenced Item was:

APPROVED DISAPPROVED DEFERRED WITHDRAWN

WITH DISCUSSION WITHOUT DISCUSSION

TENANT LEASE

ITEM 10-LT

DEPARTMENT OF LABOR, LICENSING Maryland Occupational Safety and Health

& REGULATION Hunt Valley

Baltimore County

Landlord 10946 Golden West Drive, LLC

32 West Road, Suite 200

Towson, MD 21204

Property Location 10946 Golden West Drive

Baltimore, MD 21231

Space Type Office Lease Type New Square Feet 18,175

Duration 10 Years Effective June 1, 2010

Annual Rent: $324,969.00 Square Foot Rate $17.88

Utilities Responsibility Landlord

Custodial Responsibility Landlord

Previous Board Actions None

FUND SOURCE 51 % Federal PCA KDM09 KDM13 KDM15

49 % Special PCA KDM09 KDM13 KDM15

BACKGROUND The Department of Labor, Licensing and Regulation (DLLR) requested DGS Office of Real Estate to secure a newly leased facility which would consolidate 3 MOSH leased field units from Laurel, Baltimore City, Bel Air and from DLLR headquarters at 1100 N. Eutaw Street, Baltimore City in an effort to reduce operational and facility costs for MOSH. In addition, the consolidation will allow for much needed space at 1100 N. Eutaw Street.  MOSH will be vacating approximately 12,000 square feet from 1100 Eutaw which will provide space for hiring of Workplace Fraud employees as mandated by the Workplace Fraud Act of 2009; the 39 Maryland State Department of Education (MSDE) transferred employees and new hires resulting from the transfer of the Adult Education Division to DLLR as well as 20 new hires for the Unemployment Insurance Division. 

SPECIAL CONDITIONS

1. The lease contains escalations/de-escalations for utilities, cleaning and real estate taxes.

2. The lease contains one (1) option renewal term of five (5) years.

3. The lease provides for 10 secured, reserved and 50 use-in-common parking spaces.

TENANT LEASE

ITEM 10-LT (Cont.)

REMARKS

1. Maryland Occupational Safety and Health (MOSH) provides workplace safety training to employers and performs workplace compliance inspections.

2. The Landlord will provide for the agency’s use all existing furnishings including cubicles, office desks, tables, chairs and cabinetry. The space is equipped with appropriate IT and telephone cabling and air conditioning units and racks in the IT room.

3. Through continued negotiations with the Landlord, DGS Office of Real Estate was able to secure additional rental rate reductions from the Landlord’s best and final rate of $19.34 to the $17.88 resulting in an annual savings of $26,535.50 and $265,355.00 over the term.

4. In accordance with the State Finance and Procurement Article, Section 4-319, DGS notified the local government and district legislators of this lease.

5. The lease contains a termination for convenience clause.

6. In accordance with the State Finance and Procurement Article, Annotated Code of Maryland, the above space request was advertised on the DGS web page, eMaryland and the Daily Record. The Department of General Services, in conjunction with the using Agency, recommends the approval of this item.

Board of Public Works Action - The above referenced Item was:

APPROVED DISAPPROVED DEFERRED WITHDRAWN

WITH DISCUSSION WITHOUT DISCUSSION

TENANT LEASE

ITEM 11-LT

JUDICIARY OF MARYLAND District Court Commissioner-Central

Booking-Hagerstown, MD

Washington County

Landlord Board of Commissioners of Washington County

100 West Washington Street, Room 202

Hagerstown, MD 21740

Property Location 500 Western Maryland Parkway

Hagerstown, MD 21740

Space Type Office Lease Type New Square Feet 1,572

Duration 10 Years Effective May 10, 2010

Annual Rent $15,720.00 Square Foot Rate $10.00

Eff. Square Ft. Rate $11.00

Utilities Responsibility Landlord

Custodial Responsibility Tenant

Previous Board Actions N/A

FUND SOURCE C00 10 C0004 01 AOBJ 1301

SPECIAL CONDITIONS

1. The lease incorporates 6 reserved parking spaces.

2. The lease contains 1 option renewal term for 5 years.

REMARKS

1. The space is used for a central booking office and to house three (3) Commissioners. This office operates on a 24 hour, 7 days per week basis.

2. The lease contains a termination for convenience clause.

3. The Central Booking office was constructed by Washington County as an addition to the

existing Detention Center which was built in 1984.

TENANT LEASE

ITEM 11-LT (Cont.)

4. The Central Booking program provides a reduction in the cost and risk of transporting detainees.

Board of Public Works Action - The above referenced Item was:

APPROVED DISAPPROVED DEFERRED WITHDRAWN

WITH DISCUSSION WITHOUT DISCUSSION

CAPITAL GRANTS AND LOANS

ITEM 12-CGL

RECOMMENDATION That the Board of Public Works certify matching funds, enter into a grant agreements, and authorize that funds be encumbered for the following grants:

Board of Directors of the Baltimore Museum of Industry, Inc. (Baltimore City)

Baltimore Museum of Industry

“For the planning, design, construction, repair, renovation, reconstruction and capital

equipping of the Baltimore Museum of Industry, located in Baltimore.”

$150,000.00

Maryland Consolidated Capital Bond Loan of 2008 (LSI - Chapter 336, Acts of 2008)

DGS Item G018

$150,000.00

Maryland Consolidated Capital Bond Loan of 2008 (LHI - Chapter 336, Acts of 2008)

DGS Item G119, (SL-043-981-038)

MATCHING FUND The MCCBL requires the grant recipient to provide a matching fund and the Board of Public Works to certify a matching fund no later than June 1, 2010.

The Board of Directors of the Baltimore Museum of Industry, Inc. is utilizing value of property to meet their matching fund requirement for this project. The Department of General Services, Real Estate Office, reviewed the appraisal for 1437 and 1425 Key Highway and accepted a value of $6,090,000. A portion of the value of this property was previously utilized as match for prior grants in the amount of $650,000 and, with the current grants, the grantee has utilized a total of $950,000 of the value of property to meet the matching fund requirement.

BACKGROUND Total Project $3,860,000.00

08-G018 (This Action) $ 150,000.00

08-G119 (This Action) $ 150,000.00

98-G000 (Prior Action) $ 500,000.00

99-G000 (Prior Action) $ 250,000.00

00-G000 (Prior Action) $ 250,000.00

04-G012 (Prior Action) $ 150,000.00

05-G019 (Prior Action) $ 150,000.00

05-G020 (Prior Action) $ 200,000.00

07-G105 (Prior Action) $ 50,000.00

09-G032 (Future Action) $ 40,000.00

09-G080 (Future Action) $ 40,000.00

Local Cost $1,930,000.00

CAPITAL GRANTS AND LOANS

ITEM 12-CGL (Cont.)

(Prior Actions: 8/26/09 agenda, Item 13-CGL; 10/27/99 Agenda, Item25-CGL; 3/8/00 Agenda, Item 15-CGL; 3/22/00 Agenda, Item 29-CGL; 12/13/00 Agenda, Item 27-CGL; 12/19/01 Agenda, Item 28-CGL; 4/16/03 Agenda, Item 16-CGL; 9/17/03 Agenda, Item 25-CGL; 2/11/04 Agenda, Item 11-CGL; 9/8/04 Agenda, Item 35-CGL; 4/2/08 Agenda, Item 20-CGL; 5/21/08 Agenda, Item 26-CGL.)

REMARKS

(1) This action is in accordance with the enabling legislation and complies with the tax-exempt bond provisions of the Internal Revenue Code.

(2) The grant recipient shall consult with the Maryland Historical Trust pursuant to Sections 5A-325 to 328, State Finance and Procurement Article, Annotated Code of Maryland, and convey a perpetual preservation easement pursuant to the terms of the enabling legislation.

(3) The Comptroller may not disburse State funds until after the Comptroller verifies that the grant recipient has expended the matching fund and the required amount for reimbursement.

Board of Public Works Action - The above referenced Item was:

APPROVED DISAPPROVED DEFERRED WITHDRAWN

WITH DISCUSSION WITHOUT DISCUSSION

CAPITAL GRANTS AND LOANS

ITEM 13-CGL

RECOMMENDATION That the Board of Public Works certify matching funds, enter into grant agreements, and authorize that funds be encumbered for the following grants:

Board of Directors of the YMCA of Central Maryland, Inc. (Baltimore County)

Catonsville YMCA

“For the acquisition, planning, design, construction, reconstruction, and capital

equipping of the Catonsville YMCA, located in Catonsville.”

$125,000.00

Maryland Consolidated Capital Bond Loan of 2008 (LSI - Chapter 336, Acts of 2008)

DGS Item G047

$200,000.00

Maryland Consolidated Capital Bond Loan of 2008 (LHI - Chapter 336, Acts of 2008)

DGS Item G146, (SL-058-080-038)

MATCHING FUND The MCCBL requires the grant recipient to provide a matching fund and the Board of Public Works to certify a matching fund no later than June 1, 2010.

The Board of Directors of the YMCA of Central Maryland, Inc. has submitted documentation that it has in excess $325,000 in a financial institution to meet the matching fund requirement for this project.

BACKGROUND Total Project $6,000,000.00

08-G047 (This Action) $ 125,000.00

08-G146 (This Action) $ 200,000.00

Local Cost $5,675,000.00

REMARKS

(1) This action is in accordance with the enabling legislation and complies with the tax-exempt bond provisions of the Internal Revenue Code.

(2) The grant recipient shall consult with the Maryland Historical Trust pursuant to Sections 5A-325 to 328, State Finance and Procurement Article, Annotated Code of Maryland, and convey a perpetual preservation easement pursuant to the terms of the enabling legislation.

(3) The Comptroller may not disburse State funds until after the Comptroller verifies that the grant recipient has expended the matching fund and the required amount for reimbursement.

Board of Public Works Action - The above referenced Item was:

APPROVED DISAPPROVED DEFERRED WITHDRAWN

WITH DISCUSSION WITHOUT DISCUSSION

CAPITAL GRANTS AND LOANS

ITEM 14-CGL

RECOMMENDATION That the Board of Public Works authorize that funds be encumbered for the following grant:

Board of Trustees of Columbia Union College (Montgomery County)

MICUA - Columbia Union College

“To assist in the design and construction of a new music education building.”

$2,250,000.00 - encumber $2,250,000.00

Maryland Consolidated Capital Bond Loan of 2004 (MICUA - Chapter 432, Acts of 2004, and as amended by Chapter 284, Acts of 2006)

DGS Item G034, EI-003-040-038

MATCHING FUND 06/07/06 Agenda, Item 21-CGL

BACKGROUND Total Project $6,000,000.00

04-G034 (This Action) $2,250,000.00

Local Cost $3,750,000.00

REMARKS

(1) This action is in accordance with the enabling legislation and complies with the tax-exempt bond provisions of the Internal Revenue Code.

(2) The grant recipient shall consult with the Maryland Historical Trust pursuant to Sections 5A-325 to 328, State Finance and Procurement Article, Annotated Code of Maryland, and convey a perpetual preservation easement pursuant to the terms of the enabling legislation.

(3) The Comptroller may not disburse State funds until after the Comptroller verifies that the grant recipient has expended the matching fund and the required amount for reimbursement.

Board of Public Works Action - The above referenced Item was:

APPROVED DISAPPROVED DEFERRED WITHDRAWN

WITH DISCUSSION WITHOUT DISCUSSION

CAPITAL GRANTS AND LOANS

ITEM 15-CGL

RECOMMENDATION That the Board of Public Works certify matching funds, enter into a grant agreements, and authorize that funds be encumbered for the following grant:

Board of Directors of the Parsonsburg Volunteer Fire Company, Inc.

(Wicomico County)

Parsonsburg Volunteer Fire Company

“For the planning, design, and construction of the Parsonsburg Volunteer Fire

Company, located in Parsonsburg.”

$250,000.00

Maryland Consolidated Capital Bond Loan of 2009 (Chapter 485, Acts of 2009)

DGS Item G079, (SL-028-090-038)

MATCHING FUND The MCCBL requires the grant recipient to provide a matching fund and the Board of Public Works to certify a matching fund no later than June 1, 2011.

The Board of Directors of the Parsonsburg Volunteer Fire Company, Inc. is utilizing value of property to meet their matching fund requirement for this project. The

Department of General Services, Real Estate Office, reviewed the appraisals for Old

Ocean City Rd. - Parcels 81 and 420 and accepted a value of $68,000.00 and $70,000.00

respectively. The grantee has also submitted evidence in the form of canceled checks and invoices that it has $115,422.95 in eligible expenditures for a total of $253,422.95 to meet the matching fund requirement for this project.

BACKGROUND Total Project $2,476,298.00

09-G079 (This Action) $ 250,000.00

Local Cost $2,226,298.00

REMARKS

(1) This action is in accordance with the enabling legislation and complies with the tax-exempt bond provisions of the Internal Revenue Code.

(2) The grant recipient shall consult with the Maryland Historical Trust pursuant to Sections 5A-325 to 328, State Finance and Procurement Article, Annotated Code of Maryland, and convey a perpetual preservation easement pursuant to the terms of the enabling legislation.

CAPITAL GRANTS AND LOANS

ITEM 15-CGL (Cont.)

(3) The Comptroller may not disburse State funds until after the Comptroller verifies that the grant recipient has expended the matching fund and the required amount for reimbursement.

Board of Public Works Action - The above referenced Item was:

APPROVED DISAPPROVED DEFERRED WITHDRAWN

WITH DISCUSSION WITHOUT DISCUSSION

CAPITAL GRANTS AND LOANS

ITEM 16-CGL

RECOMMENDATION That the Board of Public Works certify matching funds, enter into a grant agreement, and authorize that funds be encumbered for the following grant:

Board of Directors of Historic Sotterley (St. Mary’s County)

Sotterley Plantation

“For the planning, design, acquisition, construction, installation, and capital

equipping of existing facilities for Sotterley Plantation, located in Hollywood.”

$50,000.00

Maryland Consolidated Capital Bond Loan of 2005 (LHODI - Chapter 445, Acts of 2005; amended by Chapter 085, Acts of 2007; amended by Chapter 707, Acts of 2009)

DGS Item G136, (SL-036-931-038)

MATCHING FUND The MCCBL requires the grant recipient to provide a matching fund and the Board of Public Works to certify a matching fund no later than June 1, 2011.

The Board of Directors of Historic Sotterley has submitted evidence in the form of canceled checks and invoices that it has $14,164.30 in eligible expenditures and $36,975.08 of in-kind contributions for a total of $51,139.38 to meet the matching fund requirement for this project.

BACKGROUND Total Project $222,363.59

05-G136 (This Action) $ 50,000.00

06-G182 (Prior Action) $ 50,000.00

Local Cost $122,363.59

(Prior Action: 02/27/08 Agenda, Item 9-CGL)

REMARKS

(1) This action is in accordance with the enabling legislation and complies with the tax-exempt bond provisions of the Internal Revenue Code.

(2) The grant recipient shall consult with the Maryland Historical Trust pursuant to Sections 5A-325 to 328, State Finance and Procurement Article, Annotated Code of Maryland, and convey a perpetual preservation easement pursuant to the terms of the enabling legislation.

CAPITAL GRANTS AND LOANS

ITEM 16-CGL

3) The Comptroller may not disburse State funds until after the Comptroller verifies that the grant recipient has expended the matching fund and the required amount for reimbursement.

Board of Public Works Action - The above referenced Item was:

APPROVED DISAPPROVED DEFERRED WITHDRAWN

WITH DISCUSSION WITHOUT DISCUSSION

CAPITAL GRANTS AND LOANS

ITEM 17-CGL

RECOMMENDATION That the Board of Public Works authorize that funds be encumbered for the following grants:

Mayor and City Council of the City of Baltimore (Baltimore City)

Waxter Center for Senior Citizens

“For the repair, renovation, reconstruction, capital equipping, and new construction

of the Waxter Center for Senior Citizens, located in Baltimore City.”

$100,000.00 - encumber $100,000.00

Maryland Consolidated Capital Bond Loan of 2005 (LSI - Chapter 445, Acts of 2005, and as amended by Chapter 219, Acts of 2008)

DGS Item G152

$250,000.00 - encumber $250,000.00

Maryland Consolidated Capital Bond Loan of 2006 (LSI - Chapter 046, Acts of 2006, and as amended by Chapter 219, Acts of 2008)

DGS Item G031, SL-086-050-038

MATCHING FUND 07/05/06 Agenda, Item 8-CGL; 03/21/07 Agenda, Item 17-CGL, respectively

BACKGROUND Total Project $1,900,000.00

05-G152 (This Action) $ 100,000.00

06-G031 (This Action) $ 250,000.00

06-G199 (Future Action) $ 600,000.00 *

Local Cost $ 950,000.00

* Department of Aging

REMARKS

(1) This action is in accordance with the enabling legislation and complies with the tax-exempt bond provisions of the Internal Revenue Code.

(2) The grant recipient shall consult with the Maryland Historical Trust pursuant to Sections 5A-325 to 328, State Finance and Procurement Article, Annotated Code of Maryland, and convey a perpetual preservation easement pursuant to the terms of the enabling legislation.

CAPITAL GRANTS AND LOANS

ITEM 17-CGL (Cont.)

3) The Comptroller may not disburse State funds until after the Comptroller verifies that the grant recipient has expended the matching fund and the required amount for reimbursement.

Board of Public Works Action - The above referenced Item was:

APPROVED DISAPPROVED DEFERRED WITHDRAWN

WITH DISCUSSION WITHOUT DISCUSSION

CAPITAL GRANTS AND LOANS

ITEM 18-CGL

DEPARTMENT OF HEALTH AND MENTAL HYGIENE

The Department of Health and Mental Hygiene recommends approval of a Waiver of Priority of Right of Recovery and Subordination Agreement on behalf BB Homes, Inc. and the U. S. Department of Housing and Urban Development (HUD).

At its meeting on November 18, 2009, (DGS Agenda Item 24-CGL), the Board approved a grant of $225,000.00, to assist Humanim, Inc. in the cost of acquiring a one-story single family detached residence with a full (finished) basement at 6587 Dovecote Drive, Columbia, MD 21044. The home is used to provide housing for three young adults (ages 18-25) diagnosed with a serious and persistent mental illness. As is required for this type of grant, Humanim, Inc. recorded the State's right of recovery in the Land Records of Howard County on 12/22/2009.

Humanim, Inc. has a financing agreement with the HUD with the condition that the State agree to subordinate its right of recovery to HUD's first deed of trust in the amount of $852,300.00.

REMARKS Funds for the renovation of the property are being provided by a HUD 811 mortgage. As part of the process in applying for a HUD loan, HUD required Humanim, Inc., the sponsoring organization, to form a separate nonprofit organization, BB Homes, Inc., for the specific purpose of renovating this home. HUD regulations require that project sponsors form separate nonprofit corporations to own and operate projects funded under Section 811 of the National Affordable Housing Act of 1996.

HUD also required Humanim, Inc., the sponsoring organization, to form a project team. The team included a developer (BB Homes, Inc.), an architect (Kobalt Architects, LTD.), and a contractor (Trionfo Builders, Inc.) The team, along with a HUD representative, walked through the identified property and developed a scope of work. Before HUD approved the loan, HUD also required Building Consultants Inc. of Ellicott City, Maryland to prepare an independent cost analysis of the proposed project budget.

Based on this review, Building Consultants has certified that the costs are reasonable for the proposed scope of work. Once the scope was determined, the general contractor bid out each of the individual trades to develop a project cost. Trionfo Builders, Inc. was chosen to participate in the project team based upon prior experience in rehabilitating properties.

CAPITAL GRANTS AND LOANS

ITEM 18-CGL (Cont.)

BB Homes, Inc. is a newly formed nonprofit for the specific purpose of purchasing and renovating two buildings, one of which is 6587 Dovecote Drive. HUD regulations require that project sponsors form separate nonprofit corporations to own and operate projects funded under Section 811 of the National Affordable Housing Act of 1996. The sponsor, Humanim, Inc., is a provider of residential and rehabilitation day services to individuals with developmental disabilities.

An Assistant Attorney General for the Department of Health and Mental Hygiene has reviewed and approved the agreement for legal sufficiency.

Board of Public Works Action - The above referenced Item was:

APPROVED DISAPPROVED DEFERRED WITHDRAWN

WITH DISCUSSION WITHOUT DISCUSSION

CAPITAL GRANTS AND LOANS

ITEM 19-CGL

DEPARTMENT OF HEALTH AND MENTAL HYGIENE

NAME OF GRANTEE/BORROWER W House of Hagerstown Foundation, Inc. 519 N. Locust St.

Hagerstown, MD 21740

PROJECT NO. AND TITLE ADAA-CB-10603-02;

218 N. Potomac St. Hagerstown, MD 21740

Washington County

DESCRIPTION Approval is requested for a State grant of $62,925.00 to assist the W House of Hagerstown Foundation, Inc. (W House), a nonprofit organization, in the cost of acquiring a two and one-half story row home (with a full, partially finished basement) at 218 North Potomac St., Hagerstown, MD. This structure, with a gross living area above grade of approximately 2,763 square feet, will be used to provide transitional housing for chemically dependent women and their children.

This single-family row house can provide housing for a total of seven individuals, including any children. Two appraisals were obtained for the property; both have been reviewed by the Department of General Services. The appraisals are as follows:

$135,000.00 - James L. Randall

$170,000.00 - Michael C. Bowers

Based on these appraisals, the Department of General Services approved the fair market value of the real estate as $135,000.00. W House has a contract of sale to purchase this property for $120,000.00 in fee.

Eligible project costs are $120,725.00. This includes $120,000.00 for acquisition and $725.00 for appraisals. These costs will be funded as follows:

AMOUNT $120,725.00*

CAPITAL GRANTS AND LOANS

ITEM 19-CGL (Cont.)

FUND SOURCE $57,800.00 (47.88.%) Applicant’s Share

Cash Reserves

$62,925.00 (52.12%) State’s Share MCCBL

2009, Community

Health Facilities

Funds

REMARKS *The State is participating in the acquisition cost of $120,000.00, as well as the cost of the appraisals ($725.00). State participation is limited to the lesser of the value approved by the Department of General Services, based upon the appraisals or the actual acquisition cost.

W House has been providing services since 1988, and its mission is to provide treatment and long-term residential services (halfway house and transitional housing) to chemically dependent women, some of whom have dependent children. W House brings together the complex service delivery of alcohol and drug treatment, individual therapy, therapeutic residential services, parenting skill development, family violence prevention, case management, transportation assistance, and continuing care for families.

This project will allow W House to acquire seven beds for use as transitional housing for women. (Dependent children may use some of these seven beds.) Transitional beds provide a bridge between the halfway house program and independent living. Single women, as well as women with children, will use these beds while receiving treatment. With these additional seven beds, the number of transitional housing slots provided by W House will increase from thirteen to twenty.

In accordance with Subtitle 6 of the Health-General Article of the Annotated Code of Maryland, the Board’s approval is further contingent upon the State’s right of recovery being included in the Deed(s) or otherwise recorded among the Land Records of Washington County.

No State funds will be disbursed until the grantee has presented suitable evidence to the Comptroller that it has expended the required matching funds for this project.

CAPITAL GRANTS AND LOANS

ITEM 19-CGL (Cont.)

After the grantee has met this requirement, all future invoices will be submitted to the Comptroller, who will disburse the State portion in amounts equal to the invoices submitted.

Board of Public Works Action - The above referenced Item was:

APPROVED DISAPPROVED DEFERRED WITHDRAWN

WITH DISCUSSION WITHOUT DISCUSSION

CAPITAL GRANTS AND LOANS

ITEM 20-CGL

MARYLAND DEPARTMENT OF AGING Richard R. Clark Senior Center

Charles County

CONTRACT NO. AND TITLE AE-001-060-038;

Richard R. Clark Senior Center

1210 E. Charles Street LaPlata, MD 20646

DESCRIPTION In accordance with the Senior Citizens Activities Centers Loan provisions of the Maryland Consolidated Capital Bond Loan of 2006, Chapter 046, Acts of 2006, which authorized a State grant in the amount of $367,000.00 and the Senior Citizens Activities Centers Loan provisions of the anticipated Maryland Consolidated Capital Bond Loan of 2007, Chapter 488, Acts of 2007, which authorized a State grant in the amount of $120,000.00 for a total amount of $487,000.00 to support the construction costs associated with the renovation of the existing facility of approximately 17,00 gross square feet and the expansion of approximately 5,044 gross square feet.

PROCUREMENT METHOD Competitive Sealed Bidding

BIDS/PROPOSALS AMOUNT

Dennis Anderson Construction Corp. $840,300.00

Waldorf, MD

W. M. Davis, Inc. $842,326.00

Leonardtown, MD

Pioneer Builders $847,000.00

Tuxedo, MD

AWARD Dennis Anderson Construction Corp

Waldorf, MD

AMOUNT $840,300.00

FUTURE CONTRACTS $133,700.00

TOTAL CONTRACTS $974,000.00

CAPITAL GRANTS AND LOANS

ITEM 20-CGL (Cont.)

FUND SOURCES $367,000.00 - MCCBL (Senior Citizens

Activities Center Loan of

2006, DGS Item G199)

$120,000.00 - MCCBL (Senior Citizens

Activities Center Loan of

2007, DGS Item G183)

$487,000.00 - Charles County

REMARKS The award was based on selecting the lowest bidder. No State funds will be disbursed until such time as the loan recipient has presented suitable evidence to the Comptroller that it has expended its portion of the required matching funds for the project. After the local recipient has met the aforementioned requirement, future invoices will be submitted to the Comptroller, who will disburse the State portion in the amounts equal to the invoices submitted.

Board of Public Works Action - The above referenced Item was:

APPROVED DISAPPROVED DEFERRED WITHDRAWN

WITH DISCUSSION WITHOUT DISCUSSION

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