Presque Isle County Road Commission



Presque Isle County Road Commission

Minutes

November 4, 2013

The regular meeting of the Board of Road Commissioners for Presque Isle County was held at the Road Commission office at 657 South Bradley, Rogers City, Michigan. Chairman Charles Rhode called the meeting to order at 8:30 a.m.

Board Members Present: Charles Rhode, Ronald Bischer

Excused: Thomas Catalano

Also Present: Supt./Mgr Smigelski, Clerk Anne Wirgau, County Road Engineer Mark Straley

Visitors: None

Minutes:

Motion by Bischer (Rhode) to accept the minutes from the October 21, 2013 meeting.

Ayes: All

Motion by Bischer (Rhode) to accept the minutes from the October 30, 2013 special meeting.

Ayes: All

Accounts Payable:

Motion by Bischer (Rhode) to approve the accounts payable in the amount of $91,652.18

Ayes: Rhode, Bischer

Unfinished Business:

County Road Engineer Mark Straley updated the Board on the status of the Category A Grant project and reviewed some of the engineering and surveying tasks related to the project. It is anticipated that the bid letting will take place in January or February of 2014. Estimated costs for the Road Commission share of the 1.5 million project will be $463,912.00, the engineering costs are included in this total and are considered part of the local match.

The 634 Highway project (Village of Posen limits west to Leer Road) is still on schedule for 2014 with an estimated cost of $100,000 to the Road Commission for our 20% matching share.

Reconstruction of the 489 Bridge over the Rainy River is scheduled for 2015. Due to right of way restrictions a half width construction process will be required. Discussion was held regarding the installation of a bicycle sidewalk on the bridge.

Supt./Mgr Smigelski informed the Board of a recent meeting with officials from MDOT, the City of Rogers City and Moran Iron Works regarding the reconstruction of Airport Road from M-68 to US-23 and the extension of Airport Road from the dead end to Business US-23. A letter of interest from Presque Isle Road Commission would be required for the next stage of the planning for the project. Supt./Mgr Smigelski informed the group that obtaining funding for the project may be problematic due to our commitment to currently scheduled projects. County Road Engineer Straley and Supt./Mgr will inspect Airport Road and estimate reconstruction costs. No formal engineering will be done at this time.

Supt./Mgr Smigelski informed the Board a complaint received regarding the cutting of trees and stump removal along Ward Branch Road. Property owner, Dale Kirbyson, is seeking monetary compensation for cedar logs and posts removed from the right of way. Supt./Mgr Smigelski will have Commissioner Catalano inspect the area in question to determine if the amount claimed is accurate.

New Business:

The following resolution was offered by Commissioner Bischer and supported by Commissioner Rhode:

Resolution 2013-6

Request for Acquisition of Tax-reverted Lands

RESOLVED BY: Presque Isle County Board of Road Commissioners

WHEREAS, Act 451, P.A. 1994, as amended, provides for the conveyance of State-owned tax-reverted lands to municipal units for public purposes, and

WHEREAS, such lands are under the jurisdiction of the State of Michigan, Department of Natural Resources and are available for acquisition under the provisions of the above mentioned act (See attached survey and description)), and

WHEREAS, Presque Isle County Road Commission desires to acquire such lands for purposes of road right of way.

NOW THEREFORE BE IT RESOLVED that the Presque Isle County Road Commission is authorized to make application to the State of Michigan, Department of Natural Resources, Real Estate Services conveyance of said land to the Presque Isle County Road Commission for a nominal fee as set by the Department of Natural Resources, and

FURTER BE IT RESOLVED that Presque Isle County Road Commission shall set up necessary procedures and controls to provide for the proper distribution for funds arising from the subsequent sale of the acquired property in conformity with the above mentioned acts.

Yeas: Rhode, Bischer

Nays: None

Absent: Catalano

. Additionally, Supt./Mgr Smigelski is authorized to sign the application for Conveyance of State Land for Public Purposes.

Ayes: All

A motion was made by Bischer (Rhode) adopting the 2013 Foremen Overtime Policy as follows:

1. One and one-half (1 1/2) times the regular rate based on a nine (9) hour day or ninety (90) hours pay period.

2. Overtime rate applies to the time period from November 1, 2013 until April 15, 2014.

3. Up to forty (40) hours at the overtime rate will be the maximum allowable in any two (2) week period.

Ayes: Bischer, Rhode

A summary worksheet detailing the year, mileage and condition of the fleet pickups was reviewed. Discussion was held regarding the merits of purchasing used versus new. Supt./Mgr Smigelski will research costs thru Michigan MiDeal and report at a future board meeting.

A 2013 Safety Award for the employees was discussed. In 2013 a refund of $25,240.00 was received from our workmen’s compensation insurance and our current modification factor is .769. The Board consensus was to allow an award similar to last year ($35 per man).

Superintendent/Manager’s Report:

The following information was presented:

• Supt./Mgr informed the Board that gravel crushing is done at Northcott pit. A discussion was held regarding zoning for gravel pits within the county. Crews will be hauling clay from the Avent property to the Hincka pit when time allows. Our gravel will be crushed at Hincka’s in the spring.

• A CRASIF safety meeting will be held in Rogers City Wednesday morning.

• Rogers City Foreman Don Roznowski and Supt./Mgr are working on specifications for a motor grader. Supt./Mgr would like to have Dec or Jan bid opening date.

• Head Mechanic Steve Peters is back to work.

• Supt./Mgr updated the board on the status of new dump boxes installed on trucks.

• A discussion was held regarding the hiring of Dave Sorget for a full time position.

The next meeting dates for the Board of Road Commissioners will be on Monday, November 25, 2013 at 8:30 a.m. and Monday, December 9, 2013 at 8:30 a.m.

There being no further business it was moved by Bischer (Rhode) to adjourn the meeting at 11:02 a.m.

Ayes: All

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