M E M O R A N D U M - floir.com

Office of Insurance Regulation M E M O R A N D U M

DATE:

January 31, 2022

TO:

Health Maintenance Organizations - Financial Statement Contact Person

FROM:

Carolyn Morgan, Director Life & Health Financial Oversight

SUBJECT: 2022 FILING REQUIREMENTS

This package is designed to assist Health Maintenance Organizations in preparing their filings with the Florida Office of Insurance Regulation (Office). This information provides the filing requirements for companies holding a Certificate of Authority. Please be advised that this checklist is provided as a reference document only and is not intended to alter, amend, or replace statutory requirements.

This package has been designed to conform to the format adopted by the NAIC Standard Reporting Formats Working Group. The working group's objective is to move towards uniformity in the states' filing requirements checklists.

Filings shall be made utilizing the 2021 Annual Statement Instructions and Blanks and the 2022 Quarterly Statement Instructions and Blanks adopted by the National Association of Insurance Commissioners (NAIC).

All filings should be made electronically through the Regulatory Electronic Filing System (REFS) via the Industry Portal located at . This checklist has been revised to reflect the electronic requirements.

Notable highlights from this year's package include:

?

Electronic signatures and electronic notarizations are accepted by the Office. See Notes F and G for

additional information.

?

Pursuant to Sections 641.26 and 631.819, Florida Statutes, Health Maintenance Organizations are required

to file the Life, Health and Annuity Guaranty Association Model Act Assessment Base Reconciliation Exhibit,

with the Office and the NAIC. See Note LL for more information.

?

Service Area Expansion and Changes to the Plan of Operations need to be filed as a periodic filing to REFS

(including narrative and projections).

o when including the current year, say for 2% Rule CAP which would be due April 1st, the actual

amounts for January and February, year 1 should utilized, since these amounts should be known.

?

CMS MA State Certification Requests shall be filed as a periodic filing to REFS.

?

Current projections must be filed through REFS, at a minimum, at least once every three years, by every

domestic company, pursuant to Section 641.26(1)(h), Florida Statutes. When the current year is projected,

actual amounts that have already been reported shall be used.

?

Requests for exemption, and other miscellaneous requests, shall be filed as a periodic filing to REFS.

?

See the Notes and Instructions section for the proper filing of the checks for payment of filing fees.

?

All Health Maintenance Organizations must file electronically with the NAIC.

?

Changes in Actuary now requires a letter from the actuary addressed to the insurer stating whether the

actuary agrees with the statements contained in the Health Maintenance Organizations' letter, and if not,

stating the reasons for which he o r s h e does not agree. The Health Maintenance Organization shall

provide both letters to the Office.

?

In addition to the Jurat Page and Actuarial Opinion, Health Maintenance Organizations licensed in

multiple states are required to submit a Risk Based Capital Report.

?

A component has been added to REFS annual filings called Captive Reinsurance Report. See Note II for

a description of information to be uploaded to this component if applicable.

?

Components have been added to REFS holding company filings called Form F Enterprise Risk Report and

Corporate Governance Annual Disclosure. Instructions updated. See Notes U and KK for more

information.

?

ORSA filings are required for applicable companies. See Note JJ and U for more information.

INSTRUCTIONS FOR FILING REQUIREMENTS: QUESTIONS & ANSWERS

1. The checklist indicates that the deadlines for filing statements are April 1, May 15, August 15, and November 15. Do they have to be received by the Office on April 1, May 15, August 15, and November 15, or postmarked by these dates?

The REFS filings must be received by the Office no later than 5:00 PM on the applicable due date. Since the NAIC's electronic filing system requires overnight to process any filings, companies need to file the appropriate documents with the NAIC at least 1 business day prior to the Office's filing due date.

2. If a filing requirement deadline falls on a weekend or holiday, when is the filing due?

The deadline would be moved to the first business day following the original deadline.

3. Will companies submitting statements late be fined?

Yes. Furthermore, failure to timely file statements is grounds for suspension of the company's Florida Certificate of Authority.

4. May I attach my check for the annual filing fee to my filing?

Please see Note C on page 7. Since the filings submitted to the Office will now be done electronically through REFS, a copy of the check and invoice can be scanned and attached through REFS.

5. Are all HMOs required to file certain documents electronically through REFS?

Yes, this requirement began with June 2006 quarterly financial statements. When using REFS please go to and click on the "Company filing" tab at the top and then the Industry Portal link. Then select Regulatory Electronic Filing System (REFS). The User Guide is available at . The financial statements will continue to be submitted as previously to the NAIC. The Office will download the financial statement data from the NAIC database. All documents marked "REFS" on the attached check sheet are required to be submitted to the Office through REFS.

6. Do I need to attach a bar code to every filing submitted to the Office?

N/A due to REFS.

7. If the HMO does not have anything to report on a schedule or exhibit of the financial report, should the page be included in the report?

Yes, the page should be filed with "NONE" written on it.

8. Where do I obtain the NAIC supplementary forms?

Obtain these from the supplier of your NAIC Annual Statement Blank. There are a number of independent companies that provide this service. Please refer to for further information.

9. I have read the entire package but I still have questions regarding financial filings and/or solvency requirements (vs rate/form or other). How can I reach the Financial Analyst in charge of my company?

To reach the Life & Health Financial Oversight, call (850) 413-3153. Support Staff will guide you to the individual analyst assigned to your company. The analyst can then give you his/her direct dial number for future reference.

General Instructions For Companies to Use Checklist

Please Note: This state's instructions for companies to file with the NAIC are included in this Checklist. The NAIC will not be sending their own checklist this year.

Electronic filing is intended to include filing via the Internet. Companies are not required to file hard copy filings with the NAIC.

Column (1) (Checklist)

Companies may use the checklist as guidance for filing requirements. Florida Domiciled Companies must attach a Filings Checklist to each annual or quarterly filing submitted to the Office.

Column (2) (Line #)

Line # refers to a standard filing number used for easy reference. This line number may change from year to year.

Column (3) (Required Filings)

Name of item or form to be filed.

The Annual Statement Electronic Filing includes the annual statement data and all supplements due April 1(641.26, Florida Statutes), per the Annual Statement Instructions. This includes all detailed investment schedules and other supplements for which printed detail is exempted per the Annual Statement Instructions.

The March.PDF Filing is the .pdf file for annual statement data, detail for investment schedules and supplements due April 1.

The Supplemental Electronic Filing includes all supplements due April 1, per the Annual Statement Instructions.

The Supplemental .PDF Filing is the .pdf file for all supplemental schedules and exhibits due April 1.

The Quarterly Statement Electronic Filing includes the complete quarterly filing and the PDF files for all quarterly data.

The Quarterly.PDF Filing is the .pdf file for quarterly statement data.

The June.PDF Filing is the .pdf file for the Audited Financial Statements and Accountants Letter of Qualifications due April 1.

Column (4) (Number of Copies)

Indicates the number of copies that each company is required to file for each type of form. XXX appears in the "Number of Copies" column for the appropriate schedules and exhibits that are pulled into the company's REFS filing when the data is filed electronically with the NAIC. Refer to the notes for Florida's REFS electronic filing requirements.

Column (5) (Due Date) Indicates the date on which the company must file the form.

Column (6) (Form Source) This column contains one of three words: "NAIC," "State," or "Company," If this column contains "NAIC," the company must obtain the forms from the appropriate vendor. If this column contains "State," the state will provide the forms with the filing instructions. If this column contains "Company," the company, or its representative (e.g., its CPA firm), is expected to provide the form based upon the appropriate state instructions or the NAIC Annual Statement Instructions.

Column (7) (Applicable Notes) This column contains references to the Notes to the Instructions that apply to each item listed on the checklist. The company should carefully read these notes before submitting a filing.

HEALTH MAINTENANCE ORGANIZATIONS

COMPANY NAME: Telephone: Filings Made During the Year 2021

NAIC Company Code:

Contact:

REQUIRED FILINGS IN THE STATE OF: Florida

(1)

(2)

Check- Line

list

#

(3) REQUIRED FILINGS FOR THE ABOVE STATE

1 1.1 2

11 12 12 13 14 17

18

19 20 21 22 23,24 25 26 27 28

50 51 52,53 54 55 56 57 58

71 72 73 74

75 76

77 79

I. NAIC FINANCIAL STATEMENTS

Annual Statement (8 ? X 14) Printed Investment Schedule detail (Pages E01-E29) Quarterly Financial Statement (8 ?" x 14")

II. NAIC SUPPLEMENTS

Accident & Health Policy Experience Exhibit Actuarial Opinion Health Care Exhibit (Parts 1,2 and 3) Supplement Health Care Exhibit's Allocation Report Supplement Investment Risk Interrogatories Life, Health & Annuity Guaranty Assessment Base Reconciliation Exhibit Life, Health & Annuity Guaranty Assessment Base Reconciliation Exhibit Adjustment Form Long-term Care Experience Reporting Forms Management Discussion & Analysis Medicare Supplement Insurance Experience Exhibit

Medicare Part D Coverage Supplement

Property/Casualty Supplement

Risk-Based Capital Report

Schedule SIS

Supplemental Compensation Exhibit Life, Health and Annuity Guaranty Association Model Act

AsIseIsIs.mEenLtEBCasTeRROecNonIcCiliFatIioLnINExGhiRbiEt QUIREMENTS

Annual Statement Electronic Filing March. PDF Filing Risk-Based Capital Electronic Filing & PDF Filing Supplemental Electronic Filing Supplemental .PDF Filing June .PDF Filing Quarterly Statement Electronic Filing Quarterly .PDF Filing

IV. AUDITED FINANCIAL STATEMENTS

Accountants Letter of Qualifications Audited Financial Statements Audited Financial Statements Exemption Affidavit Communication of Internal Control Related Matters Noted in Audit Independent CPA/Awareness Letter Management's Report of internal control Over Financial Reporting Notification of Adverse Financial Condition Request for Exemption to File

V. STATE REQUIRED FILINGS

101 Filings Checklist (with Column 1 completed) 102 State Filing Fees 103 Actuarial Certification 104 Grievance Reports

105 Holding Company Registration Statement 106 Disclosure of Material Transactions 107 State of Florida Electronic Filing 108 Number of Contracts Issued and Outstanding 109 Number and amount of Damage Claims for Medical Injury 110 Annual Statement Exhibit 2

Accident & Health Premiums Due and Unpaid 111 Annual Statement Exhibit 3

Health Care Receivables 112 Annual Statement Exhibit 7

Summary of Transactions with Providers & Intermediaries 113 Annual Statement Schedule E ? Part 3 114 Schedule QTR D, Prepaid Expenses 115 Schedule QTR G, Surplus Notes

116 Evidence of Adequate Insurance Compliance with Rule 69O-191069

117 Exceptions from normal filings

(4)

NUMBER OF COPIES*

State

NAIC

XXX

EO

XXX

EO

XXX

EO

REFS

EO

REFS

EO

REFS

EO

REFS

EO

REFS

EO

REFS

EO

REFS

EO

0

EO

REFS

EO

0

EO

0

EO

0

0

REFS

EO

REFS

N/A

REFS

N/A

REFS

EO

XXX

1

XXX

1

XXX

EO

XXX

1

XXX

1

XXX

1

XXX

1

XXX

1

REFS REFS REFS REFS

REFS REFS

REFS REFS

EO EO N/A

N/A N/A

N/A

N/A

REFS

1

1

N/A

REFS

N/A

N/A

REFS

N/A

REFS

N/A

REFS

N/A

REFS

N/A

REFS

N/A

REFS

N/R

REFS

N/R

REFS

N/R

REFS

N/R

REFS

N/A

REFS

N/A

REFS

N/A

REFS

N/A

(5) DUE DATE

(6) FORM SOURCE**

4/1 4/1 5/15, 8/15, 11/15

NAIC NAIC NAIC

4/1 4/1 4/1 4/1 4/1 4/1

4/1

4/1 4/1 4/1 4/1, 5/15, 8/15,11/15

NAIC Company NAIC NAIC NAIC

NAIC Company NAIC NAIC

4/1 4/1 4/1 4/1

4/1 4/1 4/1 4/1 4/1 4/1 5/15, 8/15, 11/15 5/15, 8/15,11/15

NAIC NAIC NAIC NAIC

NAIC NAIC NAIC NAIC NAIC NAIC NAIC NAIC

4/1 4/1

4/1

12/31 4/1

5 Days N/A

Company Company

Company

Company Company

4/1, 5/15, 8/15, 11/15

4/1 4/1 4/1, 5/15, 8/15, 11/15

4/1 As Required 4/1, 5/15, 8/15, 11/15 4/1 4/1 5/15, 8/15, 11/15

State State OIR-A2-1083 Company State ACHA 31600006 State OIR-DO-516 Company State State OIR-A2-949 State OIR-A2-950 NAIC

5/15, 8/15, 11/15

NAIC

5/15, 8/15, 11/15

NAIC

5/15, 8/15, 11/15 4/1, 5/15, 8/15, 11/15 4/1, 5/15, 8/15, 11/15

4/1

NAIC State Qtr-D State Qtr-G

Company

15 days prior to annual filing deadline date

Company

(7) APPLICABLE

NOTES

D,E,F,G,H,K D,E,F,G,H,K

M

FF

LL R R R R R R R R

O N CC V DD Q

K C M AA U S T W X Y Y Y Y Z Z BB I

118 List of Scrutinized Company Investments (F.S. 624.449)

119 Analysis of Operations by Lines of Business

120 A&H Quarterly Premiums & Enrollment 121 Reinsurance through a Captive Insurance Company 122 Form F-Enterprise Risk Report **** 123 ORSA ***** 124 Corporate Governance Annual Disclosure

REFS

REFS

DCAM REFS REFS REFS REFS

N/A

4/1

Company

GG

N/A

5/15, 8/15, 11/15

Company

HH

N/A

3/1, 5/15, 8/15,11/15 State OIR-DO-1117

EE

and OIR-DO-1657

N/A

4/1

Company

II

0

4/1

Company

U

0

On or before 12/31

Company

JJ

0

6/1

Company

KK

*If XXX appears in this column, the information will be pulled into the company's REFS filing when the data is filed electronically with the NAIC. If N/A appears in this column, the filing is required with the domiciliary state. If REFS appears in this column the document should be directly uploaded into REFS.

**If Form Source is NAIC, the form should be obtained from the appropriate vendor. EO indicates electronic only.

***For states that have adopted the NAIC Corporate Governance Annual Disclosure Model Act, an annual disclosure is required of all insurers or insurance groups by June 1. The Corporate Governance Annual Disclosure is a state filing only and should not be submitted by the company to the NAIC. Note however that this filing is intended to be submitted to the lead state if filed at the insurance group level. For more information on lead states, see the following NAIC URL: .

****For states that have adopted the NAIC updated Holding Company Model Act, a Form F filing is required annually by holding company groups. Consistent with the Form B filing requirements, the Form F is a state filing only and should not be submitted by the company to the NAIC. Note however that this filing is intended to be submitted to the lead state. For more information on lead states, see the following NAIC URL: .

*****For states that have adopted the NAIC Risk Management and Own Risk and Solvency Assessment Model Act, a summary report is required annually by insurers and insurance groups above a specified premium threshold. The ORSA Summary Report is a state filing only and should not be submitted by the company to the NAIC. Note however that this filing is intended to be submitted to the lead state if filed at the insurance group level. For more information on lead states, see the following NAIC URL: .

NOTES AND INSTRUCTIONS (A-J APPLY TO ALL FILINGS)

A

Required Filings Contact Person:

Kathia Garelik, Francine Queeley, or Blake Sandler

Financial Examiner/Analyst Supervisor

Life & Health Financial Oversight, Health Section

Florida Office of Insurance Regulation

(850) 413-2466, (850) 413-2430, or (850) 413-5067

B

Mailing Address:

No longer applicable to financial filings.

NOTE: Financial filings are to be submitted using the Regulatory Electronic Filing System (REFS) located on the Office's Industry Portal at . Please refer to the REFS user guide posted on the Office's website at .

OIR web site:

Direct REFS Link -

C

Filing Fees, Florida Statutes 641.29:

The $150.00 Annual Statement Filing Fees should be attached to the Annual Report filing fee form OIR-A2-1083,

and should be submitted directly to the Florida Department of Financial Services, Revenue Processing Section,

P. O. Box 6100, Tallahassee, Florida 32314-6100. A copy of the check and invoice form can be scanned, and

uploaded into REFS as evidence of submission to DFS.

D

Delivery Instructions, Rule 69O-191.075:

Annual and Quarterly Financial Statement filings must be submitted and received by the NAIC, and electronically

available to the Office no later than 5pm on the indicated due date. If the due date falls on a weekend or holiday,

then the deadline is the next business day following the original due date. See Rule 69O-191.075, Florida

Administrative Code for additional requirements.

E

Late Filings, Florida Statutes 641.26, Rule 69O-191-300:

Companies will be fined for late filings, up to $1,000 per day for the first 10 days and $2,000 for each day after the first

ten days late. The company's license may be suspended if filings are not received timely.

F

Signatures:

Signatures are required on annual and quarterly statements filed by all HMOs. After the jurat page is signed by

the officers and notarized, the signed jurat page should be scanned and uploaded as a document in REFS.

The Office will accept electronic signatures that comply with the requirements of Chapter 668, Florida Statutes, most notably Section 668.50 (). The Office will also accept electronic notarizations that comply with Chapter 117, Part II, Florida Statutes, or the laws of the state from which the document was notarized. The Florida Department of State provides a list of approved Remote Online Notaries at .

G

Signature/Notarization/Certification:

Annual and Quarterly financial statement filings must have at least two signatures of executive officers whose

names appear on the jurat page with a notary seal.

The Office will accept electronic signatures that comply with the requirements of Chapter 668, Florida Statutes, most notably Section 668.50 (). The Office will also accept electronic notarizations that comply with Chapter 117, Part II, Florida Statutes, or the laws of the state from which the document was notarized. The Florida Department of State provides a list of approved Remote Online Notaries at .

H

Amended Filings:

See NAIC Annual Statement Instructions for guidance on amended filings.

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