DBPR Letterhead - Florida Department of Management Services



Florida Department of Management Services

22ND FLOOR RENTAL REQUEST

| |Today’s Date: | |

| |Event Sponsor: | |

| |Contact Person: | |

| |Contact Number/Email: | |

| |Signature of Contact: | |

| |Type of Event: | |

| |Date of Event: | |

| |Time (set-up to clean-up): | |

| |Number of Guests: | |

| |Caterer Name & Phone: | |

| | | |

| |*Janitorial Company: | |

*Effective July 1, 2011, DMS requires that the event sponsor hire a janitorial company to clean the 22nd floor space immediately following the event.  The event sponsor is responsible for paying the company directly for services and DMS will expect the space to be properly cleaned in order to receive a full refund. Fees will be deducted from the deposit if damage occurs or if the site is not returned to the same condition as when your group entered. A clean up list is included in this packet. It is the event sponsor’s responsibility to ensure the area is properly cleaned after the janitorial company is finished. Please note you should leave a minimum of one hour for clean up and returning the equipment to the original locations after the event is scheduled to end.

I would like to request use of the 22nd floor of the Capitol on (date) from__________

(set-up time) until __________ (clean-up time).

I anticipate guests to arrive at and to leave at .

I understand I must remit a $250.00 deposit upon submission of this Rental Request. The rental fee is due 30 days prior to the event. Should this event be canceled, the deposit and rental fee is fully refundable if this office receives a cancellation letter at least 30 days prior to the scheduled date. If less than a 30-day notice is given, the deposit and rental fee will not be returned.

Additional fees for security services are applicable for all afterhours events and may be secured by contacting FDLE/Capitol Police at 850/488-1790. These fees for security are paid at the conclusion of the event.

Please make checks payable to the Florida Department of Management Services, 4050 Esplanade Way, Suite 315, Tallahassee, Florida, 32399-0950. We do not accept VISA/MasterCard/American Express/Discover.

If you have any questions concerning your event please call Sherrie Routt at 850/413-9586, fax 850/617-6476, email: sherrie.routt@dms.

Please note: Official government functions take precedence. This may void approval or require temporary disruption of activity. Due to recent threats to national security, the Florida Department of Law Enforcement has advised that all approved functions on state property are subject to cancellation. Applications are accepted on a first-come, first-served basis.

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