State of Florida

STATE OF FLORIDA

DEPARTMENT OF EDUCATION Request for Proposal

Intent To Submit Proposal

********************************************************************************************************************************* COMPLETE AND RETURN THIS FORM

********************************************************************************************************************************* Proposal Number: RFP 2012-58

Title: GED? ESSAY SCORING SERVICES

Date & Time Proposal Due: JUNE 12, 2012 @ 2:30 PM Eastern Time (ET)

Potential Proposers should notify the Florida Department of Education, Bureau of Contracts, Grants and Procurement Management Services by returning this Intent to Submit Proposal Form as soon as possible after downloading. Complete the information below and send this sheet only to fax number (850) 245-0719, mail to 332 Turlington Building, 325 West Gaines Street, Tallahassee, Florida 32399-0400 or e-mail it to the below contact.

Company Name:

Contact Person:

Address:

City, State, Zip:

Telephone: ( )

Fax Number: ( )

Internet E-Mail Address:

Signed:

Date:

Department of Education contact person: ReGina Fields, regina.fields@ , (850) 245-9173.

(Revised 02/06/2012)

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State of Florida Department of Education

REQUEST FOR PROPOSAL

GED? ESSAY SCORING SERVICES

BID NUMBER: RFP 2012-58

DEADLINE FOR TECHNICAL QUESTIONS: MAY 04, 2012 BY 4:00 PM (There is no deadline for administrative questions)

PROPOSALS ARE DUE BY: 2:30 PM ET, ON JUNE 12, 2012

ESTIMATED POSTING OF INTENDED AWARD BEGINS JULY 10, 2012 and ENDS JULY 13, 2012

MAIL OR DELIVER PROPOSALS TO: Florida Department of Education

Bureau of Contracts, Grants and Procurement Management Services 325 West Gaines Street 332 Turlington Building

Tallahassee, Florida 32399-0400 Attention: ReGina Fields Phone: (850) 245-9173

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Table of Contents

Request for Proposal ....................................................................................................................................... i Intent To Submit Proposal................................................................................................................................ i

SECTION 1 ?INSTRUCTIONS.........................................................................................................................................................................................6

1.0 GENERAL INSTRUCTIONS TO PROPOSER ....................................................................................... 6

SECTION 2 ? CONTRACT CONDITIONS .......................................................................................................................................................................6

2.0 GENERAL CONTRACT CONDITIONS .................................................................................................. 6

SECTION 3 - INTRODUCTION ........................................................................................................................................................................................6

3.0 INTENT .................................................................................................................................................. 6 3.1 PURPOSE..............................................................................................................................................7 3.2 BACKGROUND...................................................................................................................................... 7 3.3 DEFINITIONS......................................................................................................................................... 7 3.4 SCHEDULE OF EVENTS ...................................................................................................................... 7

SECTION 4 ? SPECIAL INSTRUCTIONS .......................................................................................................................................................................8

4.0 PRE-SOLICITATION CONFERENCE: A PRE-SOLICITATION CONFERENCE WILL NOT BE HELD. 8 4.1 SITE INSPECTION: A SITE INSPECTION WILL NOT BE HELD. ......................................................... 8 4.2 VISITOR'S PASS TO THE TURLINGTON BUILDING ........................................................................... 8 4.3 PROPOSAL QUESTIONS & ANSWERS ............................................................................................... 8 4.4 PROCUREMENT PROTESTS / NOTICE OF RIGHTS .......................................................................... 8 4.5 ORAL INSTRUCTIONS / CHANGES TO THE REQUEST FOR PROPOSAL (ADDENDA)...................9 4.6 MODIFICATIONS, RESUBMITTAL AND WITHDRAWAL ...................................................................... 9 4.7 RESTRICTIONS ON COMMUNICATIONS WITH DEPARTMENT STAFF ............................................ 9 4.8 CONFIDENTIAL, PROPRIETARY, OR TRADE SECRET MATERIAL................................................. 10 4.9 WITHDRAWAL OF A PROPOSAL....................................................................................................... 10 4.10 CONDITIONS TO THE PROPOSAL .................................................................................................... 10 4.11 AWARD................................................................................................................................................ 10

SECTION 5 ? SPECIAL INSTRUCTIONS ? PROPOSAL FORMAT & CONTENT.......................................................................................................11

5.0 PROPOSAL SUBMISSION .................................................................................................................. 11 5.1 MAIL OR DELIVER PROPOSALS TO: (Do Not Fax or E-Mail)........................................................... 11 5.2 PRELIMINARY SUBMITTAL DOCUMENTS ........................................................................................ 11 5.3 TRANSMITTAL LETTER...................................................................................................................... 11 5.4 PROPOSAL FORMAT INSTRUCTIONS.............................................................................................. 12

SECTION 6 ? SPECIAL CONDITIONS..........................................................................................................................................................................14

6.0 AUTHORIZED TO DO BUSINESS IN THE STATE OF FLORIDA ....................................................... 14 6.1 LICENSED TO CONDUCT SERVICES IN THE STATE OF FLORIDA ................................................ 14 6.2 OTHER CONDITIONS ......................................................................................................................... 14 6.3 IDENTICAL EVALUATION OF PROPOSALS ...................................................................................... 14 6.4 DISCLOSURE STATEMENT ............................................................................................................... 14 6.5 DIVERSITY IN CONTRACTING............................................................................................................ 14 6.6 CONTRACTUAL OBLIGATIONS ......................................................................................................... 15 6.7 METHOD OF PAYMENT ..................................................................................................................... 15 6.8 SUSPENDED VENDOR LIST .............................................................................................................. 15 6.9 SUB-CONTRACTNG ........................................................................................................................... 15

RFP 2012-58 GED? ESSAY SCORING SERVICES

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6.10 SUBMISSION OF PROPOSALS BY SUBSIDIARIES OR AFFILIATES............................................... 15 6.11 COSTS INCURRED IN RESPONDING................................................................................................ 16 6.12 PROHIBITION OF GRATUITIES.......................................................................................................... 16 6.13 INDEPENDENT PRICE DETERMINATION ......................................................................................... 16 6.14 PERFORMANCE BOND ...................................................................................................................... 16 6.15 PARTICIPATION IN FUTURE STAGES OF THIS PROJECT.............................................................. 16 6.16 ACCESSIBLE ELECTRONIC INFORMATION TECHNOLOGY........................................................... 16 6.17 LIQUIDATED DAMAGES..................................................................................................................... 16

SECTION 7 ? SCOPE OF SERVICES ...........................................................................................................................................................................17

7.0 SCOPE OF SERVICES........................................................................................................................ 17 7.1 READING AND SCORING THE GED? ESSAYS................................................................................. 17 7.2 TRANSMISSION OF ESSAY ANSWER SHEETS ............................................................................... 18 7.3 STORAGE OF SCORED ESSAY ANSWER SHEETS......................................................................... 18 7.4 DATA TRANSMISSION OF SCORES ................................................................................................. 18 7.5 QUALITY OF DATA ............................................................................................................................. 18 7.6 DELIVERABLES .................................................................................................................................. 19 7.7 FINANCIAL CONSEQUENCES ........................................................................................................... 19

SECTION 8 ? OPENING, EVALUATION AND AWARD ............................................................................................................................................... 19

8.0 PROPOSAL OPENING ........................................................................................................................ 19 8.1 EVALUATION PROCESS .................................................................................................................... 19 8.2 POSTING OF PROPOSAL TABULATION ........................................................................................... 20

ATTACHMENT `1'..........................................................................................................................................................................................................21

PROPOSER'S PRICE SHEET...................................................................................................................... 21

ATTACHMENT `2'..........................................................................................................................................................................................................22

DRUG-FREE WORKPLACE......................................................................................................................... 22

ATTACHMENT `3'..........................................................................................................................................................................................................23

DISCLOSURE STATEMENT ........................................................................................................................ 23

ATTACHMENT `4'..........................................................................................................................................................................................................24

MINORITY SUB CONTRACTORS UTILIZATION SUMMARY...................................................................... 24

ATTACHMENT `5'..........................................................................................................................................................................................................25

REFERENCES for _____________________________________ .............................................................. 25

ATTACHMENT `6'..........................................................................................................................................................................................................26

CONTRACT STANDARD TERMS AND CONDITIONS ................................................................................ 26

RFP 2012-58 GED? ESSAY SCORING SERVICES

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REQUEST FOR PROPOSAL STATE OF FLORIDA, DEPARTMENT OF EDUCATION

GED? ESSAY SCORING SERVICES

BID NUMBER: RFP 2012-58

SECTION 1 ?INSTRUCTIONS

1.0 GENERAL INSTRUCTIONS TO PROPOSER This section contains instructions explaining the solicitation process and the actions necessary to respond. General Instructions to Respondent (Form PUR 1001 ? incorporated herein by reference) is a downloadable document which must be downloaded for review. This document need not be returned with the Proposer's Proposal. Form PUR 1001 may be accessed at under "Documents, Forms, References and Resources".

In the event of any conflict between Form PUR 1001 and other instructions provided in this document, the additional instructions in this document shall take precedence over the Form PUR 1001 unless the conflicting term is required by any section of the Florida Statutes (F.S.), in which case the statutory requirements shall take precedence.

SECTION 2 ? CONTRACT CONDITIONS

2.0 GENERAL CONTRACT CONDITIONS Standard terms and conditions that will apply to the contract which results from the solicitation event are provided in this section. General Contract Conditions (Form PUR 1000 ? incorporated herein by reference) is a downloadable document which must be downloaded for review. This document need not be returned with the Proposer's Proposal. Form PUR 1000 may be accessed at under "Documents, Forms, References and Resources".

In the event of any conflict between the PUR 1000 form and any other Special Conditions, the Special Conditions shall take precedence over the PUR 1000 form unless the conflicting term in the PUR form is required by any section of the F.S., in which case the statutory requirements shall take precedence.

SECTION 3 - INTRODUCTION

3.0 INTENT The state of Florida Department of Education (hereinafter referred to as the "Department") is soliciting written Proposals from qualified Proposers to establish a term contract of which the term is anticipated to begin upon execution of the contract and be effective for thirteen (13) months thereafter. Award will be made to the responsible and responsive vendor(s) that the Department determines will provide what is most advantageous to the state, taking into consideration price and other criteria set forth in this document.

The resulting contract may not be renewed.

RFP 2012-58 GED? ESSAY SCORING SERVICES

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