REQUEST FOR QUOTE- WEBSITE …



REQUEST FOR QUOTE- WEBSITE MAINTENANCE/DEVELOPMENT TC # PUR 10152014 - MW2014msOrange County Tax Collector10/17/2014-647700232410Contents TOC \o "1-3" \h \z \u Background PAGEREF _Toc401152060 \h 3Introduction and purpose of the RFQ PAGEREF _Toc401152061 \h 3Process PAGEREF _Toc401152062 \h 4Contacts PAGEREF _Toc401152063 \h 5Selection of Proposer PAGEREF _Toc401152064 \h 5Form A PAGEREF _Toc401152065 \h 6ConfidentialityAll information included in this RFQ is confidential and only for the recipient’s knowledge. No information included in this document or in discussions connected to it may be disclosed to any other party.BackgroundThe Orange County Tax Collector is an agent of the State of Florida’s Department of Highway Safety and Motor Vehicles through the issuance and renewals of vehicle tags, titles and driver licenses.The Orange County Tax Collector’s external website is mainly used by the Community to research tax information, DMV information, policies and procedures and current news. Introduction and Purpose of the RFQWith this RFQ, we are requesting information regarding your company and your products/services. The same information will be gathered from different companies and will be used to evaluate what suppliers we will follow up with.Statement of PurposeThe Orange County Tax Collector is seeking a firm or individual with experience in both an industrial design and a user-interface design project, set-up, content development and a facilitation of multiple websites and a Learning Portal. Services are needed to advise the project team to identify website development strategic considerations including hosting and platform options, as well as long-term content facilitation options. The team is seeking an assessment of various options with associated costs. It is envisioned that the site will make use of an open-source Content management System (CMS).Internally, the intranet site is in a rudimentary development stage. Final features of the site are to be determined, but may include the ability to register members for access to some features including being able to opt into informational updates via email. In order to be dynamic, the site will require on-going facilitation to keep up interest in the forums and content while fully integrating with all major social media platforms.The team is seeking additional information concerning the capabilities of professionals or firms with proven demonstrable experience in designing, setting up and maintaining rmation about individual capacity and interest is sought in the form of a list of projects completed, service capacities, role(s) in previous projects, tools used, active websites completed, maintenance, support and development rates.The existing external website can be found at . Initially, support and expansion of this site would be required with possible additional efforts including but not limited to intranet site development, learning portal development and external website redevelopment. The existing external site utilizes , JavaScript and C# primarily. The site is managed utilizing MojoPortal for content management.All respondents must complete Form A and submit along with detailed response to this request for quote.ProcessIt is the sole responsibility of the proposer to ensure that responses reach the Purchasing Department. All responses, unless otherwise specified, must be delivered to the following address no later than the time and date specified in the solicitation:Orange County Tax Collector Maureen Straughn, Purchasing Administrator SunTrust Center Tower 200 South Orange Avenue, Ste. 1600 Orlando, FL 32801TimetableThe Tax Collector has issued a timeline for the RFQ, allowing firms/individuals time for response and sufficient time for the RFQ committee to efficiently review the responses and grade them based on merit and costs. Below are the guidelines for the submission and review process.DATE EVENT10/20/14Release of Request for Information (RFQ)10/27/14Submission of RFQ questions10/31/14Last date for questions11/07/14Submission of RFQ Responses11/14/14General presentation by finalist(s) if necessary11/19/14Selection of proposer(s)All times, dates and actions are subject to change. All meetings are publicly posted and open to the public under the Sunshine Law.ContactsAny questions arising from this solicitation must be forwarded, in writing, to the Chief Information Officer (CIO), Jim Cochrane. The Department’s written response to those inquiries will be posted on the Tax Collector’s website.It is the responsibility of all potential proposers to monitor this site for any changing information prior to submitting proposal(s).Jim CochraneChief Information Officer(407)836-2753jcochrane@Selection of ProposerSelection of proposer may be made by evaluation of this solicitation or a separate solicitation.Form AQuestion AnswerCompany nameCompany addressCompany web pageMain Products/servicesMain market/customersOwnership structure with ownership status in percentageStructure of mother corporation, joint ventures, subsidiaries, partnerships or other relevant relationsNumber of years on the marketCompany location(s)Environmental management system(s)Quality management system(s)Describe your business continuity managementNumber of EmployeesProduction R&DMarketing and SalesQuality DepartmentFinancial InformationLast year turnoverLast year gross marginLast year profitStock markets where your company is listedContact person and responsible for answering this RFQTelephoneEmailCapacity conditions todayAnticipated capacity conditions within 12 monthsConditions listed in the RFQ that can’t be metDescription of products or services that are already delivered to customers today, and could be comparable to what is requested in this RFQReference customers using comparable products or services (including contact information)Reference customers using your products or services today, although they are not comparable with what is required in this RFQ (including contact information)Locations available for delivery, if not worldwideAvailability of spare parts and support worldwide ................
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