MINUTES - University of North Florida



MINUTESTrustees Present Kevin Hyde (Chair), Sharon Wamble-King (Vice Chair) via telephone, John Aloszka, Tom Bryan, Doug Burnett, Annie Egan, David Fenner, Wilfredo Gonzalez, Paul McElroy, Stephen Joost, and Hans TanzlerTrustees Absent (excused)Adam Hollingsworth and Oscar MunozItem 1 Call to Order Chair Hyde recognized a quorum and called the Plenary Session to order.Item 2 Public CommentsChair Hyde offered those in attendance an opportunity for public comments. There were no comments from the public.Item 3Consent AgendaChair Hyde presented the following items on the consent agenda for approval:Plenary Session Draft Minutes, March 14, 2019Special Board Meeting Draft Minutes of March 25, 2019Board Budget Workshop Draft Minutes of May 23, 2019Items from the Academic & Student Affairs CommitteeTenure and Promotion through the Standard Review ProcessItem 3 Consent Agenda (continued)Items from the Academic & Student Affairs CommitteeFlorida Equity Report 2019Reorganization of an Academic DepartmentItems from the Finance and Facilities CommitteeAmended Regulation – 11.0010R Schedule of Tuition and FeesAmended Regulation – 11.0020R Special Fees, Fines and PenaltiesThree-Year and Five-Year Capital Improvement Plan (CIP-2) and Legislative Budget Request for 2020-2021 through 2025-2026 (PECO)2019-2020 Budget Review for DSOs: (1) UNF Foundation, (2) UNF Training & Services Institute, Inc. (3) UNF Financing Corporation, Inc. and (4) MOCA JacksonvilleAnnual Capital Outlay Plan for Fiscal Year 2019-2020Items from Audit and Compliance CommitteeNoneItems from the Governance CommitteeMemorandum of Understanding for the University’s Direct Support Organizations for (1) UNF FoundationMemorandum of Understanding for the University’s Direct Support Organization UNF MOCA JacksonvilleMemorandum of Understanding for the University’s Direct Support Organization UNF Training & Services Institute, Inc.Memorandum of Understanding for the University’s Direct Support Organization UNF Financing Corporation, Inc.Approval of Newly and Reappointed Board Members for the UNF Foundation.Approval of Newly and Reappointed Board Members for UNF MOCA Jacksonville Approval of Newly and Reappointed Board Members for UNF Training & Services Institute, Inc.Item 3 Consent Agenda (continued)Discussion and Approval of Draft Board Assessment SurveyDiscussion and Approval of Draft Board Meeting Evaluation FormItem 4 Chair’s ReportChair Hyde thanked Interim Provost Pam Chally for her services and job well done. President Szymanski also thanked Dr. Chally for her dedication and commitment as a great partner. Chair Hyde thanked Sharon Bove for serving as the Board Coordinator for the past two years. Sharon will remain in the President’s office working part-time. Chair Hyde introduced Andrea Holcombe, the new Board Coordinator. She will start on July 15, 2019.Item 5 President’s Annual ReportPresident Szymanski provided a brief report to the Board about the June Board of Governors meeting. He noted the Board of Governors had been very clear about their directives, that every institution should be ambitious. President Szymanski spoke about UNF’s competition, making clear it was Florida State University, the University of Florida and all SUS institutions within the state. President Szymanski spoke about UNF’s retention and graduation rates, reporting more attention than ever would be focused on improvement – teams would be created around students and the institution would track and create a sense of community, and a great secondary experience would be designed. Based on President Szymanski contractual obligation, he presented to the Board his progress on goals.Goal 1: Performance MetricsPresident Szymanski reported on Metric 3, Net Tuition and Fees. He stated the University will be requesting approval from the Board of Trustees for a decrease in tuition for undergraduates who transition to a graduate program. And, the University will offer UNF+ scholarships for students still an undergraduate, to make up the difference between graduate and undergraduate tuition. President Szymanski reported a 16 percent increase in freshman Pell Grant recipients. President Szymanski gladly reported all College of Computing, Engineering and Construction engineering degrees had been reduced to 120 credit hours and plans have been submitted by each college dean to reduce all degree programs to 120 credit hours. President Szymanski spoke about other cost-saving efforts for students, including the elimination of one student fee and the reduction and reallocation of other student fees, and increased scholarships. President Szymanski reported on Metric 4, Graduation. He spoke about the Student 360 Portal, a system in place that centralized student data for advisors and computed retention risk scores. He provided date for the student support programs, including Supplemental Instruction (SI), Peer-Assisted Student Success (PASS) Programs, and tutoring. President Szymanski reported there was a 64?percent increase in students’ use of the support programs. He also reported on the use of proactive advising to support the culture shift for four-year degree completion. He noted there was a 22?percent increase in the number of fall first-time-full-time (FTFT) students with need-based aid taking 15+ hours. President Szymanski reported all 120+ degree programs were reduced to 120 credit hours, or plans were in place to reduce 120+ degree programs to 120 credit hours by Fall 2019. He also stated 97?percent of undergraduate occupied seats in spring 2019 received a midterm grade, compared to 35.5?percent in Spring 2018.Goal 2: Institutional MetricsPresident Szymanski reported a 3?percent increase in student headcount, and first-time-full-time orientation confirmations were up 6.57?percent. Additionally, Summer 2019 credit hours were up 3.5?percent and Summer & Fall 2019 credit hours were up 3.5?percent. President Szymanski spoke about Pell Grant recipients, stating the number of enrolled Pell Grant-eligible students was up 18.6?percent and the number of Pell Grant recipients, first-time-in-college only was up 16?percent. He reported the percentage of Pell Grant transfer students was up 23.5?percent. Also, the University was tracking a 25?percent increase, year-to-date, on the number of Pell Grant-eligible confirmations for orientation, an increase of 4?percent. President Szymanski reported the cost of a UNF degree had been reduced by 4?percent from the 2018 performance-based funding round to the 2019 round, and there was an expected additional cost improvement of 16?percent from the 2019 round to the 2020 round. President Szymanski reported that the University had set a fundraising goal at $15?million but had surpassed that goal, for a total of $17.5?million.Goal 3: Organizational MetricPresident Szymanski reported on positions eliminated, resulting in a ~$750,000?savings. He spoke about his new leadership team, including internal and external hires, and one outstanding search. President Szymanski reported a total of 1,284 meetings since May 2018, with 473 of these being with community members and key political leaders. He spoke about his intentions to meet with each college twice per term, with an effort to engage with all faculty members. Additionally, President Szymanski reported on his meetings with Board of Governor members, including Cerio, Kitson, Jordan, Lautenback, Link, Morton, Tripp, and Stermon. President Szymanski reported on the Board of Governors’ approval of UNF’s $10.5?million Legislative Budget Request, the first of these ever approved for this institution by this Board. He noted the Governor would be considering this in his overall budget approval, but was expected to approve this allocation of permanent dollars, the largest apportionment in UNF’s history. President Szymanski spoke about the spirit of one team, the Board of Trustees, the Chancellor, and the Board of Governors. President Szymanski informed the Board of Trustees of his community board memberships, including the American Heart Association, the Jacksonville Chamber of Commerce, and the Jacksonville Civic Council. President Szymanski stated the University was developing a strategic plan, with a revised strategic framework, to be presented to the Board of Trustees at their September retreat.Additional Performance Metric: Research PublicationPresident Szymanski informed the Board of Trustees about a recent research publication co-authored by his daughter, Ashley S. Otto (Baylor University), and Rajan Varadarajan (Texas A&M University). He noted the research was forthcoming from the Journal of the Academy of Marketing Science, a top-ranked marketing journal. Board members expressed appreciation for this additional metric and stated they were delighted with President Szymanski’s overall report. Item 6Approval of Budget 2019-2020Vice President Shuman addressed the Board and presented the 2019-2020 Budget. She reminded the Board that during the May 23 workshop, the Budget was discussed in full Item 6Approval of Budget 2019-2020 (continued)detail. As of the board meeting, the Governor had not signed the budget. The budget being approved today assumes the Governor does not veto any items for UNF. If the $10 million is not approved, an emergency meeting will be called to approve a revised budget. At the budget workshop, we discussed the items that we would not fund. Vice President Shuman presented a total budget for the University. The E & G Budget will be a total of $194 million. The total university operating budget is $346 million. If this budget is approved, 62% of the E&G budget is from State Revenue and 38% is tuition. In addition to this budget, we will now be submitting our carryforward budget to the BOG. We have always had the UNF BOT approve a carry forward budget. Any remaining amount above our estimate stays unallocated and not spent unless we come back to the BOT for additional budget change as we did this past year for scholarships or it carries forward to the next fiscal year. Some of the Universities will be taking their carry forward budget to the boards in September after their final carry forward number is known. Since we are proposing approving the carry forward budget now, we recommend allocating any remaining carry forward funds into a budget line for student success initiatives, such as mental wellbeing, scholarships and needs for food and housing insecurities. In October, we will bring a detailed plan on how to expend the additional carry forward dollars within the student success initiatives category. Another change is that the carry forward budget will be presented in categories. The University will not have the ability to transfer funds between categories without having the BOT and the BOG approve a revised budget. In addition, we will be providing information on each category as to when the expense will be incurred. Trustee McElroy recommended that we approve the budget allowing President Szymanski the flexibility to appropriate any unallocated carry forward funds to student success initiatives. Trustee McElroy made a MOTION to approve the budget as recommended, Trustee Gonzalez SECONDED. Approval of 2019-2020 Budget was approved by unanimous vote. Item 7 Legislative ReportVice President Duncan provided a brief legislative update.? As of June 18, we are still waiting for the Governor’s signature on the state budget, which includes $10 million in recurring funds to UNF’s base budget and $2 million to begin renovations on Roy Lassiter Hall.? The 2020 Legislative Session will be early next year, beginning January 14.? Therefore, we will be completing any legislative budget request by the end of July in preparation for legislative committee weeks which begin in September of this year. ?In the meantime, UNF will be hosting key legislators, Board of Governors members and stakeholders on campus to thank them for their support and share the great things happening on our UNF campus. Next, Vice President Stone reviewed House Bill 741, which was signed by Governor DeSantis on May 31, 2019.?? She explained that the Florida Educational Equality Act (FEEA), requires equal access to and prohibits discrimination against students and employees in Florida’s K – 20 educational system.? Previous to the passage of this bill, state law prohibited discrimination based on race, ethnicity, national origin, gender, disability or marital status.? Under the terms of House Bill 741, religion has been added as a protected class.? As such, discrimination based on religion is prohibited.? Additionally, the bill requires public K – 20 institutions to treat discrimination by employees, students or resulting from institutional policies that are motivated by anti-Semitism, in the same manner as discrimination motivated by race. ?The bill includes a definition of anti-Semitism that is similar to the definition adopted by the Department of State’s Special Envoy to Monitor and Combat Anti-Semitism.?? Finally, the bill provides that its provisions may not diminish or infringe on First amendment rights protected under the Florida Constitution or the United States Constitution and may not be construed in conflict with federal or state discrimination laws.Item 8 Strategic Analytics UpdateDr. Jay Coleman, vice president of Data Analytics, gave an update on our latest advanced analytics for assessing the first-year retention risk of full-time, first-time-in-college students as they enter UNF.? Specifically, recent work has further investigated the effects of on-campus housing, being in the Honors program, bringing in credit hours already earned, and the high school attended by the student, on the chance that Item 8 Strategic Analytics Update (continued)the student will retain into his/her second Fall with at least a 2.00 GPA.? Dr. Coleman illustrated the effects on retaining associated with more than 20 factors, including various categories of high schools.? To demonstrate how all factors collectively impact retention risk, he presented graphs showing the chance of retaining for three hypothetical students, as predicted by the latest analyticsItem 9 Discussion of Fall Retreat and Summer Reading Assignment on Higher EducationTrustee McElroy handed out two articles to the Board of Trustees to read in preparation of the September retreat. He stated, as a Board, we need to be more effective in preparing for the future needs of the University. Both articles discuss the challenges that the president and trustees encounter in a changing environment. Trustee McElroy thanked the Board for the support and work being done to help the University move forward. Item 10 Adjournment Having no further business, Chair Hyde adjourned the meeting at 4:12 p.m. ................
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