County of Los Angeles INTERPRETIVE MANUAL

[Pages:660]CHAPTER II ? STEP PAY PLAN

County of Los Angeles INTERPRETIVE MANUAL

12/1/2017

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CHAPTER I. LEAVES OF ABSENCE

OVERVIEW .......................................................................................................................... 22 CHAPTER STRUCTURE .......................................................................................................... 23 SECTION I. MAJOR LEAVE TYPES ......................................................................................... 24

A. SICK LEAVE....................................................................................................................................... 24 1. FULL PAY SICK LEAVE................................................................................................................. 24 2. CURRENT ACCRUAL OF SICK ? 100% LEAVE (FULL PAY SICK LEAVE)........................................ 26 3. ACCUMULATION OF UNUSED SICK LEAVE ............................................................................... 35 4. USING FULL PAY SICK LEAVE .................................................................................................... 35 5. SICK PERSONAL LEAVE ............................................................................................................. 36 6. SELLING FULL PAY SICK LEAVE BACK TO THE COUNTY............................................................. 38 7. SICK LEAVE PAYOUT ON TERMINATION.................................................................................... 39 8. SPECIAL PAYMENT OF SICK LEAVE FOR MATERNITY LEAVE OF ABSENCE ............................... 41 9. RESTORATION OF UNPAID SICK LEAVE .................................................................................... 42 10. PRE-71 SICK LEAVE ................................................................................................................. 43 11. PRE-86 SICK LEAVE ................................................................................................................. 43 12. PART-PAY SICK LEAVE.............................................................................................................. 48 13. SPECIAL SICK LEAVE PROVISIONS........................................................................................... 56 14. SICK LEAVE SUBSTITUTION PATH ........................................................................................... 57

B. VACATION......................................................................................................................................... 59 1. INTRODUCTION ......................................................................................................................... 59 2. ELIGIBILITY FOR VACATION ...................................................................................................... 60 3. CURRENT ACCRUAL OF VACATION........................................................................................... 61 4. RETENTION OF EARNED AND UNUSED VACATION .................................................................. 70 5. USING VACATION ..................................................................................................................... 74 6. VACATION PAYOUT ON TERMINATION.................................................................................... 75 7. SPECIAL VACATION PROVISIONS.............................................................................................. 76 8. VACATION IN LIEU OF PAY ....................................................................................................... 77 9. PHYSICIAN, POST GRADUATE TIME OFF (INTERN LEAVE) ........................................................ 77 10. APPRAISER LEAVE................................................................................................................... 79

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C. MEGAFLEX ANNUAL LEAVE ............................................................................................................. 81 1. IDENTIFICATION OF MEGAFLEX EMPLOYEES ........................................................................... 81 2. NON-ELECTIVE ANNUAL LEAVE ................................................................................................ 83 3. ELECTIVE LEAVE........................................................................................................................ 87

D. HOLIDAYS ....................................................................................................................................... 94 1. HOLIDAYS DEFINED .................................................................................................................. 94 2. ELIGIBILITY FOR HOLIDAYS ....................................................................................................... 95 3. AMOUNT EARNED .................................................................................................................... 95 4. WHEN HOLIDAY TIME IS TAKEN ............................................................................................... 97 5. END-OF-YEAR CARRYOVER OF ACCRUED HOLIDAY TIME ........................................................ 98 6. HOLIDAY PROCESSING IN E-HR ................................................................................................ 99 7. SPECIAL HOLIDAY PROVISIONS .............................................................................................. 101 8. PAYOFF AT TERMINATION ..................................................................................................... 102

E. JURY DUTY ..................................................................................................................................... 102 1. ELIGIBILITY.............................................................................................................................. 102 2. AMOUNT OF JURY LEAVE ....................................................................................................... 103 3. PROVISIONS FOR JURY SERVICE ............................................................................................. 103 4. JURY DUTY IN E-HR................................................................................................................. 104 5. WORK SCHEDULES WHILE ON JURY SERVICE......................................................................... 105

F. WITNESS LEAVE............................................................................................................................. 106 1. ELIGIBILITY.............................................................................................................................. 106 2. AMOUNT OF WITNESS LEAVE ................................................................................................ 106 3. PROVISIONS FOR WITNESS LEAVE.......................................................................................... 107 4. WITNESS LEAVE IN E-HR......................................................................................................... 108

G. BEREAVEMENT LEAVE ................................................................................................................. 108 1. ELIGIBILITY.............................................................................................................................. 108 2. FAMILY MEMBERS WHOSE DEATH QUALIFIES FOR BEREAVEMENT LEAVE .......................... 109 3. AMOUNT OF BEREAVEMENT LEAVE ...................................................................................... 109 4. USING BEREAVEMENT LEAVE................................................................................................. 110 5. BEREAVEMENT LEAVE IN E-HR............................................................................................... 111

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H. LEAVE FOR CIVIL SERVICE EXAMS ................................................................................................ 112 1. USING CIVIL SERVICE LEAVE ................................................................................................... 112 2. CIVIL SERVICE LEAVE IN E-HR ................................................................................................. 113

I. MILITARY LEAVE.............................................................................................................................. 113 1. INTRODUCTION ...................................................................................................................... 113 2. MILITARY ACTIVATION - DEFINITIONS ................................................................................... 114 3. E-HR EVENT CODES USED FOR MILITARY LEAVE.................................................................... 115 4. PAID MILITARY LEAVES FOR ACTIVE SERVICE ........................................................................ 116 5. GENERAL INACTIVE MILITARY LEAVE PROVISIONS ................................................................ 119 6. SPECIAL MILITARY LEAVE ....................................................................................................... 120 7. RETURNING TO COUNTY SERVICE AT THE CONCLUSION OF MILITARY SERVICE ................... 121 8. TRACKING MILITARY LEAVE.................................................................................................... 121

J. ORDERED ABSENCES ORDERED ABSENCE FROM REGULAR WORK LOCATION AND RESTORATION OF SALARY AND PAID LEAVES ..................................................................................................... 122 INTRODUCTION............................................................................................................................ 122 1. DOCUMENTING ORDERED ABSENCES FROM REGULAR WORK LOCATION ........................... 122 2. RESTRICTIONS ON USE OF 033, ORDERED ABSENCE ............................................................. 124 3. RESTORATION AFTER ADMINISTRATIVE PROCEEDING .......................................................... 125

K. SICK LEAVE FOR TEMPORARY AND RECURRENT EMPLOYEES ..................................................... 126 1. ELIGIBILITY.............................................................................................................................. 127 2. AMOUNT OF SICK LEAVE EARNED.......................................................................................... 128 3. POSTING OF SICK LEAVE......................................................................................................... 128 4. USAGE, AND PAYOFF OF SICK LEAVE ..................................................................................... 129

L. LEAVES FOR CONTINUING EDUCATION AND/OR CERTIFICATION REQUIREMENTS .................... 129 M. UNPAID LEAVES OF ABSENCE INCLUDING FAMILY LEAVE ........................................................... 132

OVERVIEW, UNPAID LEAVES ........................................................................................................ 132 1. GENERAL UNPAID LEAVE PROVISIONS................................................................................... 133 2. FAMILY AND PREGNANCY LEAVES ......................................................................................... 134 3. SCHOOL ACTIVITIES LEAVE ..................................................................................................... 152 4. SPECIAL UNION LEAVE........................................................................................................... 154 N. LEAVE FOR WORKERS' COMPENSATION INJURIES OR ILLNESSES................................................ 154 INTRODUCTION............................................................................................................................ 154

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CHAPTER TOPICAL STRUCTURE.................................................................................................... 155 1. BENEFITS FOR NON-MEGAFLEX EMPLOYEES NOT COVERED BY SECTION 4850 OF THE LABOR

CODE....................................................................................................................................... 155 2. BENEFITS FOR EMPLOYEES COVERED BY SECTION 4850 OF THE CALIFORNIA LABOR CODE 160 3. IA FOR MEGAFLEX EMPLOYEES .............................................................................................. 161 4. WORK SCHEDULE CHANGES REQUIRED................................................................................. 163 5. PART-TIME (LIMITED DUTY) IA............................................................................................... 164 6. DOCUMENTING WORKERS' COMPENSATION (IA) IN E-HR .................................................... 166 7. VOCATIONAL REHABILITATION MAINTENANCE ALLOWANCE............................................... 192 8. OTHER WORKERS' COMPENSATION PROVISIONS ................................................................. 193 O. DISASTER EMERGENCY LEAVE ...................................................................................................... 194 P. SHORT TERM DISABILITY (STD) AND LONG TERM DISABILITY (LTD) LEAVES ................................ 195 1. SHORT TERM DISABILITY (STD) FOR MEGAFLEX EMPLOYEES ................................................. 195 2. LONG TERM DISABILITY (LTD) AND SURVIVOR BENEFIT (SB) PLAN ....................................... 209 Q. TIME OFF TO VOTE......................................................................................................................... 216 R. SUPERSTAR DAY OFF ...................................................................................................................... 217 SECTION II. LEAVE DONATION............................................................................................217 OVERVIEW .........................................................................................................................217 A. GENERAL PROVISIONS.................................................................................................................. 218 1. WHO CAN DONATE ................................................................................................................ 218 2. WHICH LEAVES CAN BE DONATED ......................................................................................... 218 3. MAXIMUM DONATION .......................................................................................................... 218 4. APPROVALS ............................................................................................................................ 218 5. REQUEST FORMS.................................................................................................................... 218 B. DONATING LEAVE TO COVER AN ABSENCE BECAUSE OF ILLNESS/INJURY .................................. 219 1. WHEN CAN AN EMPLOYEE RECEIVE LEAVE DONATIONS....................................................... 219 2. WHICH LEAVES CAN BE DONATED ......................................................................................... 219 C. DONATIONS TO COVER AN ABSENCE DUE TO BOARD-DECLARED EMERGENCY .......................... 220 D. DOCUMENTING LEAVE DONATIONS IN E-HR................................................................................ 220 E. HURRICANE KATRINA LEAVE DONATION PROGRAM ................................................................... 220 F. UNUSED DONATION LEAVE UPON TERMINATION OF EMPLOYMENT ......................................... 220

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CHAPTER II. STEP PAY PLAN

INTRODUCTION ..................................................................................................................221 SECTION I. GENERAL PROVISIONS .......................................................................................221 SECTION II. CONTINUOUS SERVICE......................................................................................223 SECTION III. BREAK IN SERVICE ...........................................................................................224 SECTION IV. STEP ANNIVERSARY DATE................................................................................224 SECTION V. STEP WITHHOLDS .............................................................................................225 SECTION VI. SPECIAL STEP ADVANCE POLICY .......................................................................226 SECTION VII. SPECIAL STEP PLACEMENT ..............................................................................227

A. DOWNWARD RECLASSIFICATION .................................................................................................... 227 B. UPWARD RECLASSIFICATION........................................................................................................... 228 C. FLAT RATE TO STEP PAY BASIS......................................................................................................... 228 D. CEO ACTION WHEN "NORMAL" STEP PLACEMENT IS UNWARRANTED ......................................... 229 E. BOARD OF SUPERVISORS AUTHORIZATION FOR STEP PLACEMENT ............................................... 230 F. SPECIAL Y-RATE................................................................................................................................ 230 SECTION VIII. SALARY RANGE ADJUSTMENT........................................................................231 SECTION IX. INTERDEPARTMENTAL TRANSFERS ..................................................................233 SECTION X. PROMOTION ....................................................................................................234 A. DEFINITION....................................................................................................................................... 234 B. GENERAL STEP PLACEMENT ............................................................................................................. 235 C. PROMOTION OF A Y-RATE EMPLOYEE ............................................................................................ 238 SECTION XI. ADMINISTRATIVE REASSIGNMENT...................................................................241 A. UPWARD ADMINISTRATIVE REASSIGNMENT.................................................................................. 241 B. ADMINISTRATIVE REASSIGNMENT DOWNWARD ........................................................................... 242 C. EMPLOYEES COMPENSATED ON A FLAT RATE ................................................................................ 242 D. RANGE SHORTENED CLASSES........................................................................................................... 243 E. RANGE LENGTHENED CLASSES ........................................................................................................ 244 F. REASSIGNMENT TO DEPUTY SHERIFF .............................................................................................. 244

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SECTION XII. DEMOTION/REDUCTION.................................................................................245 A. WHEN AN EMPLOYEE HAS COMPLETED HIS PROBATIONARY PERIOD ........................................... 245 B. WHEN AN EMPLOYEE HAS NOT COMPLETED HIS PROBATION PERIOD.......................................... 246 C. DEMOTION VIA APPOINTMENT OFF AN ELIGIBLE LIST ................................................................... 249

SECTION XIII. RESTORATION ...............................................................................................256 SECTION XIV. REINSTATEMENTS .........................................................................................263 SECTION XV. REEMPLOYMENT ............................................................................................265 SECTION XVI. TEMPORARY PROMOTIONS...........................................................................267 SECTION XVII. TEMPORARY TO PERMANENT APPOINTMENTS.............................................273 SECTION XVIII. SPECIAL STEP PROVISIONS...........................................................................277 SECTION XIX. REHIRING OF RETIREES ..................................................................................278 SECTION XX. HANDLING SIMULTANEOUSLY-OCCURRING CHANGES.....................................279 SUMMARY CHART: STEP PLACEMENT AND STEP ANNIVERSARY DATE .................................280

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TABLE OF CONTENTS CHAPTER III. PHYSICIANS PAY PLANS

INTRODUCTION .......................................................................................................................... 283 A. REPRESENTED CLASSES PAID UNDER THE PHYSICIANS PAY PLANS ...................................... 285 B. NON-REPRESENTED CLASSES PAID UNDER THE MANAGEMENT PLANS .............................. 286 C. INITIAL STEP PLACEMENT ..................................................................................................... 287 D. PROMOTIONS ....................................................................................................................... 287 E. HOME CARE, OVERTIME, AND STANDBY .............................................................................. 289 F. ASSIGNMENT BONUSES ......................................................................................................... 290 G. SPECIAL BONUS FOR BOARD CERTIFICATION........................................................................ 291 H. OCCASIONAL PHYSICIAN SERVICES....................................................................................... 292 I. HOLDING MORE THAN ONE POSITION .................................................................................. 293 J. RELIEF PHYSICIANS................................................................................................................. 293

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