DoD 7000.14 - R DEPARTMENT OF DEFENSE FINANCIAL …
DoD 7000.14 - R
DEPARTMENT OF DEFENSE FINANCIAL MANAGEMENT REGULATION
VOLUME 8: "CIVILIAN PAY POLICY" UNDER SECRETARY OF DEFENSE (COMPTROLLER)
DoD 7000.14-R
2B
Financial Management Regulation
Volume 8, Chapter 1 *October 2021
VOLUME 8, CHAPTER 1: "INTRODUCTION AND OVERALL REQUIREMENTS"
SUMMARY OF MAJOR CHANGES
Changes are identified in this table and also denoted by blue font.
Substantive revisions are denoted by an asterisk (*) symbol preceding the section, paragraph, table, or figure that includes the revision.
Unless otherwise noted, chapters referenced are contained in this volume.
Hyperlinks are denoted by bold, italic, blue, and underlined font.
The previous version dated October 2019 is archived.
PARAGRAPH
All
1.2 (010102) References
EXPLANATION OF CHANGE/REVISION
Updated hyperlinks and formatting to comply with current administrative instructions. Updated the Authoritative Guidance paragraph in accordance with current guidance. Added References section.
PURPOSE Revision
Revision Addition
1-1
DoD 7000.14-R
2B
Financial Management Regulation Table of Contents
Volume 8, Chapter 1 *October 2021
VOLUME 8, CHAPTER 1: "INTRODUCTION AND OVERALL REQUIREMENTS" ........... 1
1.0 GENERAL (0101) ............................................................................................................. 3
1.1 Purpose (010101) ........................................................................................................... 3 *1.2 Authoritative Guidance (010102) ............................................................................... 3 1.3 Additional Guidance (010103)....................................................................................... 3
2.0 OVERALL REQUIREMENTS (0102) ............................................................................. 4
2.1 Overview (010201) ........................................................................................................ 4 2.2 Funds Control (010202) ................................................................................................. 5 2.3 Requirements (010203) .................................................................................................. 6 2.4 Privacy Act Requirements (010204) .............................................................................. 8
3.0 ELECTRONIC FUNDS TRANSFER (EFT) FOR FEDERAL CIVILIAN SALARY PAYMENTS (0103) .................................................................................................................... 8
3.1 General (010301)............................................................................................................ 8 3.2 Reimbursement of Financial Institution Charges (010302) ......................................... 10 3.3 Reporting Requirements (010303) ............................................................................... 10 3.4 Payments Other Than EFT (010304) ........................................................................... 10
4.0 ESTABLISHMENT AND CONTROL OF EMPLOYEES' PAY RECORDS (0104) ... 10
4.1 Use of the SSN for Identification (010401) ................................................................. 10 4.2 Individual Employee Pay Records (010402) ............................................................... 11 4.3 Payroll Substantiating Document File (010403) .......................................................... 12 4.4 Document Control (010404) ........................................................................................ 12 4.5 Personnel Actions (010405) ......................................................................................... 12 4.6 Payroll Controls (010406) ............................................................................................ 13 4.7 Reconciliation With the HRO (010407)....................................................................... 15
*REFERENCES ........................................................................................................................ 17
1-2
DoD 7000.14-R
2B
Financial Management Regulation CHAPTER 1
Volume 8, Chapter 1 *October 2021
INTRODUCTION AND OVERALL REQUIREMENTS
1.0 GENERAL (0101)
1.1 Purpose (010101)
This chapter prescribes the principles, objectives, and related requirements for DoD employee pay operations and systems. The regulations provided in this chapter apply to payments made by the Defense Civilian Pay System (DCPS) to employees who are paid from appropriated, revolving, or trust funds. The Under Secretary of Defense (Comptroller)/Chief Financial Officer has determined DCPS is DoD's only approved standard payroll system. These requirements apply to the processes related to computing payments, leave, deductions, and maintaining records for permanent, temporary, full-time, part-time, irregular, and special category employees.
*1.2 Authoritative Guidance (010102)
The authority of DoD to establish payroll procedures is derived from Title 5, United States Code, Chapter 53 (5 U.S.C. Chapter 53), 5 U.S.C. Chapter 55, and 5 U.S.C. Chapter 81. Other responsibilities, duties, and liabilities are established under 31 U.S.C. ?? 3527 ? 3529, and 31 U.S.C. ? 3541. Due to the subject matter in the chapter, the list of authoritative sources is extensive. The specific statutes, regulations, and other applicable guidance that govern each section are listed in a reference section at the end of this chapter.
1.3 Additional Guidance (010103)
Additional guidance referenced in this volume includes, but is not limited to, the following:
1.3.1. Title 5, Code of Federal Regulations (CFR). Final rules pertaining to civilian pay operations are typically published in Title 5 of the CFR. Title 5 may be updated by interim changes published in the Federal Register (FR). Both publications must be read together to determine the latest version of any rule.
1.3.2. FR. The FR is the official journal of the Federal Government that makes publically available all government agency rules, proposed rules, and public notices. The FR is published daily, except on Federal holidays. The final rules posted by a Federal agency and published in the FR are then organized by topic or subject matter and codified in the CFR. See 1 CFR Part 2.
1.3.3. Executive Order. An executive order is an order or regulation issued by the President in order to implement, interpret, or give effect to a Federal law, treaty or provision of the Constitution. To have the effect of law, an executive order must be published in the FR.
1-3
DoD 7000.14-R
2B
Financial Management Regulation
Volume 8, Chapter 1 *October 2021
1.3.4. Public Laws. After the President signs a bill into law, it is delivered to the Office of the FR where it is assigned a public law number. The public laws are compiled, indexed, and published in the United States Statutes at Large, the permanent bound volume of the laws for each session of Congress.
1.3.5. DoD Instruction (DoDI) 1400.25. The DoDI 1400.25, Civilian Personnel Management, is comprised of several volumes. This Instruction's purpose is to establish and implement policy, establish uniform procedures, provide guidelines, provide model programs, delegate authority, and assign responsibilities regarding civilian personnel management within the DoD.
1.3.6. Policy and Guidance From the Office of Personnel Management (OPM). OPM provides leadership to other agencies on pay and leave administration policies and programs. OPM maintains pay tables for General Schedule employees, manages the Federal Wage System, and develops and provides government-wide regulations and policies on other pay and leave authorities. Each agency is responsible for complying with the law and regulations and following OPM's policies and guidance to administer pay policies and programs for its own employees. OPM issues policies and guidance in the following publications:
1.3.6.1. OPM Benefits Administrative Letters (BALs) provide guidance to agencies on various aspects of benefits administration;
1.3.6.2. OPM Handbooks provide information on various topics pertaining to employee pay, leave, and work schedules; and
1.3.6.3. OPM Memoranda are provided by the Chief Human Capital Officers Council (CHCOC), a forum of senior agency management officials who support OPM. The CHCOC memoranda are issued to agencies to advise and coordinate on matters such as legislation affecting human resources operations and organizations.
2.0 OVERALL REQUIREMENTS (0102)
2.1 Overview (010201)
2.1.1. The Defense Finance and Accounting Service (DFAS) is responsible for maintaining system requirements in compliance with all applicable laws and regulations, guidance issued by OPM, the Department of the Treasury (Treasury), the Department of State, the Department of Labor, and taxing authorities (federal, state, and/or local).
2.1.1.1. Any approved unique payroll system must be integrated or interfaced with other applicable systems, such as DCPS, general ledger systems, or installation-level general accounting systems.
2.1.1.2. The Director, DFAS must approve continued operation of any such unique payroll system.
1-4
................
................
In order to avoid copyright disputes, this page is only a partial summary.
To fulfill the demand for quickly locating and searching documents.
It is intelligent file search solution for home and business.
Related download
- fiscal law deskbook 2014 chapter 3 library of congress
- dod financial management regulation volume 3 chapter 8
- volume 9 chapter 3 july 2013 volume 9 chapter 3
- volume 8 chapter 08 dod financial management regulation
- nasa financial management regulation volume 8 chapter 3
- dod 7000 14 r department of defense financial
Related searches
- dod 7000.14 r vol 12 ch 7
- dod 7000.14 r volume 2a
- dod 7000.14 r volume 7a 2018
- dod 7000.14 r 2019
- dod 7000.14 r volume 9
- dod 7000.14 r volume 6
- dod 7000.14 r volume 2a chapter 1
- dod 7000.14 r volume 7a chapter 57
- dod 7000.14 r chapter 12
- dod 7000.14 r volume 5 2018
- dod 7000.14 r volume 12
- dod 7000.14 r volume 10 chapter 13