NASA Financial Management Requirements Volume 9, Chapter 1 ...

NASA Financial Management Requirements

Volume 11, Chapter 1

Effective: September 2008 Expiration: September 2013

FINANCIAL MANAGEMENT REQUIREMENTS VOLUME 11 PAYROLL

SEPTEMBER 2008 OFFICE OF THE CHIEF FINANCIAL OFFICER

NASA Financial Management Requirements

CHAPTER 1. GENERAL OVERVIEW TABLE OF CONTENTS

Volume 11, Chapter 1

Effective: September 2008 Expiration: September 2013

1.1 OVERVIEW..................................................................................................................11-1 1.2 AUTHORITIES AND REFERENCES. ..........................................................................11-1 1.3 ROLES AND RESPONSIBILITIES. .............................................................................11-6 1.4 INTERNAL CONTROL. ..............................................................................................11-13

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NASA Financial Management Requirements CHAPTER 1. GENERAL OVERVIEW

Volume 11, Chapter 1

Effective: September 2008 Expiration: September 2013

1.1 OVERVIEW.

1.1.1

This Volume sets forth general principles, standards, policies, and procedures to assure compliance with statutory and regulatory requirements for the pay, leave, and allowances of National Aeronautics and Space Administration (NASA) employees. Subjects cover supplement existing regulations by complementing Office of Management and Budget (OMB), Office of Personnel Management (OPM), Government Accountability Office (GAO), Treasury regulation, and other authorities as cited in the Authorities and References Section. This Volume is organized as follows.

A. Chapter 1. GENERAL OVERVIEW

B. Chapter 2. PAYROLL ELECTRONIC PROCESSING

C. Chapter 3. TIME AND ATTENDANCE REPORTING

D. Chapter 4. LEAVE

E. Chapter 5. GROSS PAY CALCULATION

F. Chapter 6. ALLOWANCE AND OTHER SPECIAL ENTITLEMENTS

G. Chapter 7. WITHHOLDING AND DEDUCTIONS

H. Chapter 8. PAYROLL RELATED DISBURSEMENTS

1.2 AUTHORITIES AND REFERENCES.

1.2.3

Laws and Regulations.

A. Laws.

1. Pay Administration (5 U.S.C. Chapter 55). Covers Federal pay administration.

2. The Privacy Act of 1974 (5 U.S.C. ? 552a). Contains the laws governing NASA's safeguarding, collecting, maintaining, and releasing records on individuals. Contains the provisions for safeguarding individual privacy from misuse of records and documents related to pay, leave, and allowances.

3. Locality-based Comparability Payments (5 U.S.C. ? 5304). This section provides comparability payments within each locality determined to have a pay disparity greater than 5 percent.

4. Prevailing Rate Determinations; Wage Schedules; Night Differentials (5 U.S.C. ? 5343). Provides for pay rates.

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NASA Financial Management Requirements

Volume 11, Chapter 1

Effective: September 2008 Expiration: September 2013

5. Biweekly Pay Periods; Computation Of Pay (5 U.S.C. ? 5504). Covers the calculation of pay and authorizes the Office of Personnel Management to prescribe regulations for pay administration.

6. Installment Deduction for Indebtedness to the United States (5 U.S.C. ? 5514). This section provides NASA with the authority to collect debts from employees in monthly installments, or at officially established pay intervals, by deduction from the current pay account of the individual.

7. Withholding Pay, State and Local Income Tax Withholdings. These sections cover state and local income tax withholdings, namely, withholding District of Columbia income taxes, withholding state income taxes, and withholding of city or county income or employment taxes, respectively.

a. Withholding District of Columbia Income Taxes (5 U.S.C. ? 5516)

b. Withholding State Income Taxes (5 U.S.C. ? 5517)

c. Withholding of City or County Income or Employment Taxes (5 U.S.C. ? 5520)

8. Night, Standby, Irregular, and Hazardous Duty Differential (5 U.S.C. ? 5545). This section covers the establishment of schedules to be used to determine the payment for night, standby, irregular, and hazardous duty differential.

9. Lump-Sum Payment for Accumulated and Accrued Leave on Separation (5 U.S.C. ? 5551).

10. Lump-Sum Payment for Accumulated and Accrued Leave on Entering Active Duty; Election (5 U.S.C. ? 5552).

11. Severance Pay (5 U.S.C. ? 5595).

12. Back Pay Due to Unjustified Personnel Action (5 U.S.C. ? 5596). Directs the payment of back pay with interest for employees affected by an unjustified or unwarranted personnel action.

13. Recruitment and Relocation Bonuses (5 U.S.C. ? 5753). This section gives the Office of Personnel Management authority to prescribe regulations necessary for recruitment and relocation bonuses.

14. Overseas Differentials and Allowances Act, Public Law 86-707 (5 U.S.C. Chapter 59, Subchapter III).

15. Retention Allowances (5 U.S.C. ? 5754). This section gives NASA authority to pay an additional amount above the pay schedule to an employee with exceptional qualifications or if there is a special need for that employee.

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NASA Financial Management Requirements

Volume 11, Chapter 1

Effective: September 2008 Expiration: September 2013

16. Uniform Allowances (5 U.S.C. ? 5901)

17. Increase in Maximum Uniform Allowance (5 U.S.C. ? 5902)

18. Annual Leave, Accumulation (5 U.S.C. ? 6304)

19. Labor Management Relations (5 U.S.C. Chapter 71)

20. The Federal Employees' Compensation Act (FECA), as amended (5 U.S.C. Chapter 81). Compensation for Work Injuries.

21. Retirement, Ch. 84 Federal Employees Retirement System (5 U.S.C. Chapter 83) and Federal Employees Retirement System (5 U.S.C. Chapter 84). These chapters cover authorizations through law for the Civil Service Retirement and Federal Employees Retirement systems respectively.

22. Contributions (5 U.S.C. ? 8432). This covers contributions to the Thrift Savings Plan.

23. Employees General (5 U.S.C. Chapter 85). This covers a variety of provisions for the compensation of Federal Employees.

24. Life Insurance (5 U.S.C. Chapter 87)

25. Health Insurance (5 U.S.C. Chapter 89)

26. Bankruptcy Rules (11 U.S.C. Appendix A). Covers Court-ordered bankruptcy rules.

27. Federal Insurance Contributions Act (FICA) (26 U.S.C. Chapter 21). Covers Federal tax for FICA.

28. Levy and Distraint (26 U.S.C. ? 6331) and Property Exempt from Levy (26 U.S.C. ? 6334). Covers the authority of the Federal Government to levy property due to the delinquent payment of taxes.

29. Deduction of Tax from Wages (26 U.S.C. ? 3102). Authorizes employers to deduct taxes from employee wages.

30. Consent By United States To Income Withholding, Garnishment, And Similar Proceedings For Enforcement Of Child Support And Alimony Obligations (42 U.S.C. ? 659).

B. Code of Federal Regulations (CFR).

1. 5 CFR 532.211, "Criteria for Establishing Appropriated Fund Wage Areas." This section establishes guidance for the Office of Personnel Management to set pay rates.

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