Fi n a n c i a l

Financial

ManageMent SySteM

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FMS

Financial Management System is the heart of any business. FMS is the core of AutoManagement? System, and is composed of General Ledger (GL), Accounts Receivable (AR) and Accounts Payable (AP). All other Logistic systems such as VMS, IMS, SMS, RMS, CFS, AMS, TMS, PMS, INS and PCS are tightly integrated to the FMS. Transactions generated by the subsystems are automatically posted to the FMS.

General Ledger Module uses segment based account codes, thus delivering complex financial analysis at your fingertips. Imagine you want to analyze the profitability of certain departments in any location for specific cost/profit center, with FMS-GL, this is a task of few seconds to a minute.

FMS-GL acts as the backbone of your financial information; with its full integration with various logistics modules. Its open architecture means that you can use it to consolidate data from a variety of sources. A single point of validation ensures that data is correctly checked and only "valid" data are keyed to the system. Many organizations have a tendency to focus on receivables, while paying less attention to their vendors. Now with the Accounts Payables Module, you can start giving just as much attention to your 2nd most valuable business partners; your vendors.

The Accounts Payable Module contains the necessary tools for you to monitor your payables and maintain strong relationship throughout the entire supply-chain management cycle. Managing Customer Credit and Debt-Collection are two critical elements for the success of any business. If you don't provide credit, you will not get any business; but at the same time, if you are lax with your credit policies, you will end up running bad debts, high interest rates and ultimately losses to the company.

The Accounts Receivable Module is designed to let top management put policies in place, this will control how the company deals with credit customers, which forms the main source of income.

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Key Features

GLG e n e r a l

Segment-based Financial Accounting

This unique feature, found only in some tier 1

GL systems, allows you to structure your finan-

cial reporting based on the structure of the organization. Once the system is setup, the immediate benefits are:

? Profit/Loss or Balance Sheets can be gen-

erated for any segment combination.

GL ? Security can be applied to user profiles based on the segments need to be accessed.

You can set up your segments based on the various entities (Company, Division, Location, Department, Project etc.).

GL Bank Reconciliation

FMS-GL has very intelligent bank reconciliation module. It allows you to download bank statements and automatically reconcile with your

GL book's financial data. The entire reconciliation

process is very flexible and you can control the data and the elements the system should use for comparison and reconciliation process and the data. The reconciliation module can also be used to reconcile inter-company transactions.

GL Budgeting

FMS-GL provides you with a flexible budgeting feature. You can create any number of "scenarios" for a given fiscal year. Each scenario can be based on historical data or existing scenarios. When printing financial statements, you choose

GL which scenario you want to compare the actual

data with. The budget data and variance will be reported based on the selected scenario. In the present days of fast and ever-changing environment, Budget scenarios give you the flexibility to refine your targets as the year progresses, rather than sticking to a single projected growth esti-

GL mate.

If that is not enough, FMS-GL also provides direct integration with MS-Excel? through a special wizard tool for importing budgets. Using the wizard, you can create all your "what-if" scenarios in MS-Excel? and when the budget is finalized, import the entire data into FMS-GL with

GL the click of a button. In fact, one of the salient

features of FMS-GL is it's close integration with MS-Excel?. You can even import MS-Excel? data as journal vouchers by calling the "Import JV from MS-Excel?" wizard. Simple integration can be achieved by exporting any data into MS-Excel?, and then, importing the same into FMS-GL.

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Key Features

GL Ledger User-Defined Filters One of the unique features of FMS-GL is its ability to create user-defined filters. Such filters, alGL low you to query the financial data in a variety of ways. For example, you can generate a P&L statement for an entire company, for a specific location or department or any combination that you choose.

By selecting the appropriate filter, during report

GL generation, you may view financial data as per

the selected filter. The "SELECT ALL" option will generate the same financial statement for all defined filters. This makes month-end reporting a snap!

GL MS-EXCEL? Add-In

The MS-Excel? Add-In takes the integration with MS-Excel? one step further. By integrating the Add-In inside the MS-Excel?, you can

GL turn your spreadsheet program into a powerful

financial query tool. Using the Add-In, you can directly connect to the financial data from within MS-Excel?. The built-in functions of the Add-In provide an easy way of retrieving the data from FMS-GL. The best part of the Add-In is that it is always live. This means, that when you open the spread-

GL sheet the next day, the Add-In will automatically

query FMS-GL database and retrieve the most up-to-date information inside the worksheet.

The alongside screen shot shows the MS-Excel? Add-In working inside the spreadsheet. The user selects the appropriate function, and inputs the

GL required parameters. The Add-In will automati-

cally check the value in the FMS-GL database and return the correct result into MS-Excel?.

GL MOREFeatures

? User-Defined Journals

In addition to standard journals, the system also supports reversing journals (for recognizing accrued income or expenses), quick journals that can be reused any number of times and recurring journals that automatically get posted on a pre-defined event (every day, week or month).

GL ? Financial Periods

Multiple periods can be kept open at one time, allowing you the flexibility of working with back dated transactions.

? Segment-based Security

This fine-grained control over your financial data ensures that users can only access the data for which they are responsible.

? Multiple Periods

This allows opening new financial periods at the same time while the current one is open.

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Key Features

APA c c o u n t s

AP Multi-Currency

The AP module supports multi-currencies for your suppliers. You can deal with each supplier in a different currency. AP module generates all financial reports in both the supplier currency, as well as the local currency. This makes it very easy to reconcile

AP differences with suppliers, as well as the finan-

cial reports.

AP

Monitor Overdue Payments

The AP module allows you to review all pending

AP payments using a Payments Monitor window.

Overdue payments are highlighted in red color to emphasize delay in payments. A simple click of a button "Pay Now" will initiate a payment transaction. The Payment monitor allows you to be proactive with your supplier and ultimately maintain good business relations.

AP

AP Cheque Printing

Now you can eliminate the hassle of writing cheques. Using the AP module, you can generate all your cheques through the system. System keeps track of all cheques issued, and

AP assigns cheque numbers automatically.

AP

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