X12 Implementation Guidelines For Outbound Payment Order ...

[Pages:37]X12 Implementation

Guidelines

For

Outbound Payment Order /Remittance Advice

(820o)

Ford Motor Company

820 Payment Order/Remittance Advice

RA Functional Group ID=

Introduction:

This Standard contains the format and establishes the data contents of the Payment Order/Remittance Advice Transaction Set (820) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to make a payment, send a remittance advice, or make a payment and send a remittance advice. This transaction set can be an order to a financial institution to make a payment to a payee. It can also be a remittance advice identifying the detail needed to perform cash application to the payee's accounts receivable system. The remittance advice can go directly from payer to payee, through a financial institution, or through a third party agent.

Heading:

Pos. Seg.

No. ID

M

010 ST

M

020 BPR

030 NTE 035 TRN 040 CUR 050 REF

070 N1 080 N2 090 N3 100 N4 110 REF 120 PER

Name Transaction Set Header Beginning Segment for Payment Order/Remittance Advice Note/Special Instruction Trace Currency Reference Numbers

LOOP ID - N1 Name Additional Name Information Address Information Geographic Location Reference Numbers Administrative Communications Contact

Req.

Des. Max.Use

M

1

M

1

F

>1

O

1

O

1

O

>1

O

1

O

>1

O

>1

O

1

O

>1

O

>1

Loop Repeat

Notes and Comments

c1 c2

>1 c3

Detail:

Pos. Seg. No. ID 010 ENT

020 N1

080 ADX 090 NTE 105 DTM

110 REF 120 DTM

130 IT1

140 REF 141 DTM

144 SLN

Name LOOP ID - ENT Entity LOOP ID - N1 Name

LOOP ID - ADX Adjustment Note/Special Instruction Date/Time/Period LOOP ID - REF Reference Numbers Date/Time/Period

LOOP ID - IT1 Baseline Item Data (Invoice) LOOP ID - REF Reference Numbers Date/Time/Period

LOOP ID - SLN Subline Item Detail

LOOP ID - RMR

FD820O (003040)

2

Req. Des. Max.Use

O

1

O

1

O

1

O

>1

O

1

O

1

O

>1

O

1

O

1

O

1

O

1

Loop Repeat

>1

>1

>1

Notes and Comments

c4

c5

c6

>1

>1 c7

>1

>1 >1

October 23, 2001

Ford Motor Company

150 RMR Remittance Advice Accounts Receivable Open O

Item Reference

160 NTE Note/Special Instruction

O

170 REF

Reference Numbers

O

180 DTM Date/Time/Period

O

LOOP ID - IT1

190 IT1

Baseline Item Data (Invoice)

O

LOOP ID - REF

200 REF Reference Numbers

O

201 DTM Date/Time/Period

O

1

c8

>1

>1

>1

>1

1

c9

>1

1

1

Summary:

Pos. Seg.

No. ID

M

010 SE

Name Transaction Set Trailer

Req.

Des. Max.Use

M

1

Loop Repeat

Notes and Comments

Transaction Set Comments

1. The TRN segment is used to uniquely identify a payment order/remittance advice. 2. The CUR segment does not initiate a foreign exchange transaction. 3. The N1 loop allows for name/address information for the payer and payee which would be utilized to address

remittance(s) for delivery. 4. ENT09 may contain the payee's accounts receivable customer number. 5. Allowing the N1 segment to repeat in this area allows the paying entity within a payer and the paid entity

within a payee to be identified (not the payer and payee). 6. This ADX loop contains adjustment items which are not netted to an RMR segment in this transaction set. 7. Loop IT1 within the ADX loop is the adjustment line item detail loop. 8. Loop RMR is for open items being referenced or for payment on account. 9. Loop IT1 within the RMR loop is the remittance line item detail loop.

FD820O (003040)

3

October 23, 2001

Ford Motor Company

Segment: Position:

Loop: Level: Usage: Max Use: Purpose: Syntax Notes: Notes:

ST Transaction Set Header

010

Heading Mandatory 1 To indicate the start of a transaction set and to assign a control number

ST~820~0001'

Data Element Summary

Ref.

Data

Des. Element Name

Attributes

M

ST01

143 Transaction Set Identifier Code

M ID 3/3

Code uniquely identifying a Transaction Set

Refer to 003040 Data Element Dictionary for acceptable code values.

820

X12.4 Payment Order/Remittance Advice

M

ST02

329 Transaction Set Control Number

M AN 4/9

Identifying control number that must be unique within the transaction set

functional group assigned by the originator for a transaction set

FD820O (003040)

4

October 23, 2001

Ford Motor Company Segment: Position: Loop: Level: Usage: Max Use: Purpose:

Syntax Notes:

Notes:

BPR Beginning Segment for Payment Order/Remittance Advice

020

Heading Mandatory 1 (1) To indicate the beginning of a PaymentOrder/Remittance Advice Transaction Set and total payment amount or (2) to enable related transfer of funds and/or information from payer to payee to occur 1 If either BPR06 or BPR07 is present, then the other is required. 2 If BPR08 is present, then BPR09 is required. 3 If either BPR12 or BPR13 is present, then the other is required. 4 If BPR14 is present, then BPR15 is required. 5 If either BPR18 or BPR19 is present, then the other is required. 6 If BPR20 is present, then BPR21 is required. When using this transaction set to initiate a payment, BPR06 through BPR16 may be required, depending on the conventions of the specific financial channel being used.

BPR~I~+50940.00~C~ACH~~01~70000000~~700~9B69KA0000~~~~~~010921~VEN'

Ref.

Des.

M

BPR01

M

BPR02

M

BPR03

M

BPR04

BPR05 BPR06

BPR07 BPR08 BPR09

BPR10 FD820O (003040)

Data Element

305 782 478

591

812 506

507 896 508 509

Data Element Summary

Name

Attributes

Transaction Handling Code

M ID 1/1

Code designating the action to be taken by all parties

Refer to 003040 Data Element Dictionary for acceptable code values.

I

Remittance Information Only

Monetary Amount

M R 1/15

Monetary amount

Credit/Debit Flag Code

M ID 1/1

Code indicating whether amount is a credit or debit

Refer to 003040 Data Element Dictionary for acceptable code values.

C

Credit

D

Debit

Payment Method Code

M ID 3/3

Code identifying the method for the movement of payment instructions

Refer to 003040 Data Element Dictionary for acceptable code values.

ACH

Automated Clearing House (ACH)

CHK

Check

Payment Format Code

O ID 1/10

Code identifying the payment format to be used

Refer to 003040 Data Element Dictionary for acceptable code values.

(DFI) ID Number Qualifier

C ID 2/2

Code identifying the type of identification number of Depository Financial

Institution (DFI)

Refer to 003040 Data Element Dictionary for acceptable code values.

01

ABA Transit Routing Number Including Check Digits (9

digits)

02

Swift Identification (8 or 11 characters)

(DFI) Identification Number

C AN 3/12

Depository Financial Institution (DFI) identification number

Account Number Qualifier Code

O ID 2/2

Code indicating type of bank account or other financial asset

Refer to 003040 Data Element Dictionary for acceptable code values.

Account Number

C AN 1/35

Account number assigned

This Ford bank account may be debited or credited depending on the type of

payment order.

Originating Company Identifier

O AN 10/10

5

October 23, 2001

Ford Motor Company

BPR11 BPR12 BPR13 BPR14 BPR15 BPR16 BPR17 BPR18 BPR19 BPR20 BPR21

A unique identifier designating the company initiating the funds transfer instructions. The first character is one-digit ANSI identification code designation (ICD) followed by the nine-digit identification number which may be an IRS employer identification number (EIN), data universal numbering system (DUNS), or a user assigned number; the ICD for an EIN is 1, DUNS is 3, user assigned number is 9 The first character is one-digit ANSI identification code designation (ICD) followed by the nine-digit identification number which may be an IRS employer identification number (EIN,) data universal numbering system (DUNS,) or a user assigned number. The ICD for an EIN is 1, DUNS is 3, and a user assigned number is 9.

510

506

507 896 508 513 1048

506

507 896 508

This segment must equal TRN03.

Originating Company Supplemental Code

O AN 9/9

A code defined between the originating company and the originating

depository financial institution (ODFI) that uniquely identifies the company

initiating the transfer instructions

(DFI) ID Number Qualifier

C ID 2/2

Code identifying the type of identification number of Depository Financial

Institution (DFI)

Refer to 003040 Data Element Dictionary for acceptable code values.

(DFI) Identification Number

C AN 3/12

Depository Financial Institution (DFI) identification number

Account Number Qualifier Code

O ID 2/2

Code indicating type of bank account or other financial asset

Refer to 003040 Data Element Dictionary for acceptable code values.

Account Number

C AN 1/35

Account number assigned

Effective Entry Date

O DT 6/6

Date the originating company intends for the transaction to be settled.

Business Function Code

O ID 1/3

Code identifying the business reason for this payment

Refer to 003040 Data Element Dictionary for acceptable code values.

VEN

Vendor Payment

(DFI) ID Number Qualifier

C ID 2/2

Code identifying the type of identification number of Depository Financial

Institution (DFI)

Refer to 003040 Data Element Dictionary for acceptable code values.

(DFI) Identification Number

C AN 3/12

Depository Financial Institution (DFI) identification number

Account Number Qualifier Code

O ID 2/2

Code indicating type of bank account or other financial asset

Refer to 003040 Data Element Dictionary for acceptable code values.

Account Number

C AN 1/35

Account number assigned

FD820O (003040)

6

October 23, 2001

Ford Motor Company

Segment: Position:

Loop: Level: Usage: Max Use: Purpose:

Syntax Notes: Notes:

NTE Note/Special Instruction

030

Heading Floating >1 To transmit information in a free-form format, if necessary, for comment or special instruction

The NTE segment permits free-form information/data which, under ANSI X12 standard implementations, is not machine processable. The use of the "NTE" segment should therefore be avoided, if at all possible, in an automated environment.

NTE~PAY~ YOUR REFERENCE NUMBER 86807'

Data Element Summary

Ref.

Data

Des. Element Name

Attributes

NTE01

363 Note Reference Code

O ID 3/3

Code identifying the functional area or purpose for which the note applies

Refer to 003040 Data Element Dictionary for acceptable code values.

PAY

Payables

M

NTE02

3 Free Form Message

M AN 1/60

Free-form text

FD820O (003040)

7

October 23, 2001

Ford Motor Company

Segment: Position:

Loop: Level: Usage: Max Use: Purpose: Syntax Notes: Notes:

TRN Trace

035

Heading Optional 1 To uniquely identify a transaction to an application

This segment is used to uniquely identify this transaction set and to reassociate payment and remittance information that may have been split. This number is unique within an originator's application. When the payment and remittance are split, this number can be used for reassociation.

TRN~3~000013000~9B69KA0000'

Data Element Summary

Ref.

Data

Des. Element Name

Attributes

M

TRN01

481 Trace Type Code

M ID 1/2

Code identifying which transaction is being referenced

Refer to 003040 Data Element Dictionary for acceptable code values.

1

Current Transaction Trace Numbers

2

Referenced Transaction Trace Numbers

3

Financial Reassociation Trace Number

The matching of payment and remittance information

originated separately

Payment and remittance are separate.

M

TRN02

127 Reference Number

M AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Only a check number is sent in this Reference Number.

TRN03

509 Originating Company Identifier

O AN 10/10

A unique identifier designating the company initiating the funds transfer

instructions. The first character is one-digit ANSI identification code

designation (ICD) followed by the nine-digit identification number which may

be an IRS employer identification number (EIN), data universal numbering

system (DUNS), or a user assigned number; the ICD for an EIN is 1, DUNS is

3, user assigned number is 9

The first character is one-digit ANSI identification code designation (ICD)

followed by the nine-digit identification number which may be an IRS

employer identification number (EIN,) data universal numbering system

(DUNS,) or a user assigned number. The ICD for an EIN is 1, DUNS is 3, and

a user assigned number is 9.

TRN04

This segment must equal the Originating Company Identifier which is on the

beginning segment.

127 Reference Number

O AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

FD820O (003040)

8

October 23, 2001

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