NAI BOARD MEETING – AGENDA



NAI BOARD MEETING – AGENDA

Board Members Present:

Jim Covel

Lynn Youngblood

Donna Richardson

Bruce Stebbins

Nancy Stimson

Brad Block (Alternate for Roger Riolo)

KC DenDooven

Kelly Farrell

Amy Ford

Flip Hagood

Karen LaMere (Alternate for Tom Mullin)

Rachel Larimore

John Luzader

Tim Schaffer

Travis Williams

Staff Present:

Tim Merriman: Executive Director

Lisa Brochu: Associate Director

Guests:

Deb Tewell

Laura Diane

Duncan Rollo

Saturday 10:35 AM Convene Meeting

Review, Adjust and Approve Agenda

Present Treasurer’s Report and Audit Committee Report

Present Secretary’s Report

Ethics Committee Report - findings were that there were no ethic violation. President accepts the findings of the Ethics Committee report from last fall. The RLC to be notified that no ethics violation had occurred.

ACTION ITEMS: (Motion Required) 135 minutes

1. Minutes Motion –– 5 min.

I move that we accept the minutes from the Nov. 6, 2007 Board Meeting.

Donna Richardson

Seconded by Bruce Stebbins

AYE: 14 NAY: ABSTAIN: PASS: U FAIL:

2. Treasurer’s Motion –– 10 min.

I move that we accept the Treasurer’s Report.

Lynn Youngblood

Seconded by John Luzader

AYE: 14 NAY: ABSTAIN: PASS: U FAIL:

I move that we amend the line of credit limit to $350,000

Bruce Stebbins

Seconded by Flip Hagood

AYE: 13 NAY: ABSTAIN: 1 PASS: X FAIL:

3. Contracts –- 40 min.

I move that we approve the contract for the Executive Director.

NAI staff and guests asked to leave the room.

Lynn Youngblood

Seconded by Karen LaMere

Lynn Youngblood N

Donna Richardson Y

Bruce Stebbins N

Nancy Stimson Y

Rachel Larimore N

John Luzader A

Karen LaMere Y

Brad Block Y

Flip Haygood Y

KC DenDooven Y

Kelly Farrell Y

Travis Williams A

Amy Ford A

Tim Schaffer Y

AYE: 8 NAY: 3 ABSTAIN: 3 PASS: X FAIL:

I move we approve the contract for the Associate Director.

Lynn Youngblood

Seconded by Karen LaMere

Lynn Youngblood N

Donna Richardson Y

Bruce Stebbins Y

Nancy Stimson Y

Rachel Larimore N

John Luzader A

Karen Lamere Y

Brad Block Y

Flip Haygood Y

KC DenDooven Y

Kelly Farrell Y

Travis Williams A

Amy Ford A

Tim Schaffer Y

AYE: 9 NAY: 2 ABSTAIN: 3 PASS: 9 FAIL:

4. Sections Approval Process –– 20 min.

I move that in addition to Bylaws requirements, new section Friendly amendment and or regions sponsors must submit a cost/benefit analysis form related to the role of the new section for consideration by the Board of Directors before approval of a new section and or region.

Lynn Youngblood

Seconded by Rachel Larimore

AYE: 14 NAY: ABSTAIN: PASS: X FAIL:

5. International Section –– 30 min.

I move that the International Section be approved.

Donna Richardson

Seconded by John Luzader

AYE: 14 NAY: ABSTAIN: PASS: U FAIL:

6. Membership Structure –– 20 minutes

I move that the membership structure and benefits be revised according to

the chart presented by staff.

Donna Richardson

Seconded by Lynn Youngblood

AYE: 14 NAY: ABSTAIN: PASS: U FAIL:

7. Newsletter Rebates –– 10 minutes

I move that the National Office will give, in the first quarter of each year, each region and section which delivers all four required newsletters in the previous year a rebate of $1.50 per print newsletter or $.75 per electronic newsletter delivered to dues paying members, up to a limit of four newsletters per year. This motion supersedes all previous motions by the Board of Directors related to newsletter rebates to regions and sections.

Kelly Farrell

Seconded by Bruce Stebbins

AYE: 14 NAY: ABSTAIN: PASS: U FAIL:

I recommend Gale Vanderstoep, as chair of Elections committee,

Friendly amendment: I recommend that we recommend approval on the slate of John Miller for Awards Chair and Heide Kortright for Elections Chair.

Lynn Youngblood

Seconded by Rachel Larimore

Friendly amendment: I recommend that we recommend approval on the slate of John Miller for Awards Chair and Heide Kortright for Elections Chair.

John Luzader

Seconded by Lynn Youngblood

Spring 2008 Committee Chairs– Jim Covel–10 min.

AYE: 13 NAY: ABSTAIN: 1 PASS: X FAIL:

I move that the national office profit and loss statement show National and International workshop income and expenses as separate line items.

Lynn Youngblood

Seconded: Karen LaMere

AYE: 14 NAY: ABSTAIN: PASS: U FAIL:

DISCUSSION ITEMS – (125 minutes)

1. Strategic Plan – Donna Richardson/Jim Covel – 15 min

Review current strategic plan 10/29/07. Prepare for Sunday’s meeting.

2. Elections update and procedures review –Kelly Farrell – 20 minutes

Task force met 2 or 3 times to discuss process of elections.

How to limit a ballot and draft criteria for who should be on the ballot. This may call for possible changes to bylaws next fall.

3. Review/refinement of 2008 Business Plan – Tim Merriman/Lisa Brochu– 15 min.

4. Title changes for Executive Director and President – KC DenDooven – 15 min..

President should be titled Chairman of the Board, that’s what the position is.

5. Restricted gifts administrative percentage for operations – KC DenDooven – 15 min.

NAI going green. Workshops maybe breaking even-memberships stagnate

Suggests 10% of donated funds be moved to operational funds. Have to advertise initially.

6. Operations fundraising/advisory board – KC DenDooven, Tim Merriman – 20 min.

Need someone to look into fundraising for large funds

Industry Council to bring resources for large funds to NAI – Strategic Partnerships.

Discussions led to how to allow Tim M. to initiate corporate relations for fundraising.

Possibility of letting the Executive Committee and the Executive Staff. Investigate forming an advisory council or group /task force.

I move that the Executive Committee and ED pursue researching and obtaining an Advisory Council or committee for resource development to NAI.

Lynn Youngblood

Seconded by Donna Richardson

AYE: 14 NAY: ABSTAIN: PASS: U FAIL:

7. RLC Update – Kelly Farrell – 10 min.

8. SLC Update Rachel Larimore – 10 minutes

New SLC representatives to the Board

Timing of the SLC meeting during the NIW should be changed

Need of some type of score card or evaluation of Sections

The SLC reviewed the RLC score card but that score card will not work for sections. SLC needs to draft guidelines for sections.

9. Monthly /executive committee conference Calls – Jim Covel 5 minutes

3rd Wed of every month 10 am CT

10. Spring 2008 Board Meeting Dates – Jim Covel 5 minutes

Board Conference call

11. Welcoming at the NAI National Workshop by CINP-Karen LaMere

Reinstate a type of ‘welcoming’ to the land where the NIW is being hosted.

Lisa commented that some members have commented negatively about the previous blessings and have said they are religious in nature, that the budget can not support such an event and there is no time allotment for a lengthy ceremony. She also added that vendors in the trade show seemed to be upset about the impacts of time people spend in the trade show because of the ‘blessing’.

Suggestions of scheduling this as an event during the week.

Discussion to have this on a case by case basis at the National Workshop. Possibly schedule this as an opening during the opening reception. Different Indian Nations across the country.

Discussions about previous ‘Native Blessings’ during the NIW. The coordinator did not know there was a limited amount of time, such as 5 minutes so the ‘Blessing Ceremony’ continued longer then the NIW planning committee scheduled.

Open ceremony for the Trade Show. An educational event with some type of interpretive handout about what the ‘welcome’ is all about.

INFORMATION ITEMS (Written Reports only, found on website)

Section reports

Region reports/scorecards

Executive officer reports

Committee reports

Treasurers Report

Minutes/ Sept board meeting

Motion to recess at 5:06 pm Saturday

Board meeting called to order

Sunday, January 27, 2008

10:20 am

Motion: I move to approve the vision statements specified in the 10/29/07 Strategic Plan.

Rachel Larimore

Seconded by Donna R

AYE: 14 NAY: ABSTAIN: PASS: U FAIL:

Recess 10:35 am

Sunday, January 27, 2008

Board meeting called to order

Sunday, January 27, 2008

3:13 pm

Motion: I move that we adjourn the meeting.

John Luzader

Seconded by Lynn Youngblood

AYE: 14 NAY: ABSTAIN: PASS: U FAIL:

Meeting adjourned at 3:15 pm

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