NAI BOARD MEETING – AGENDA
NAI BOARD MEETING – AGENDA
Board Members Present:
Jim Covel
Lynn Youngblood
Donna Richardson
Bruce Stebbins
Nancy Stimson
Brad Block (Alternate for Roger Riolo)
KC DenDooven
Kelly Farrell
Amy Ford
Flip Hagood
Karen LaMere (Alternate for Tom Mullin)
Rachel Larimore
John Luzader
Tim Schaffer
Travis Williams
Staff Present:
Tim Merriman: Executive Director
Lisa Brochu: Associate Director
Guests:
Deb Tewell
Laura Diane
Duncan Rollo
Saturday 10:35 AM Convene Meeting
Review, Adjust and Approve Agenda
Present Treasurer’s Report and Audit Committee Report
Present Secretary’s Report
Ethics Committee Report - findings were that there were no ethic violation. President accepts the findings of the Ethics Committee report from last fall. The RLC to be notified that no ethics violation had occurred.
ACTION ITEMS: (Motion Required) 135 minutes
1. Minutes Motion –– 5 min.
I move that we accept the minutes from the Nov. 6, 2007 Board Meeting.
Donna Richardson
Seconded by Bruce Stebbins
AYE: 14 NAY: ABSTAIN: PASS: U FAIL:
2. Treasurer’s Motion –– 10 min.
I move that we accept the Treasurer’s Report.
Lynn Youngblood
Seconded by John Luzader
AYE: 14 NAY: ABSTAIN: PASS: U FAIL:
I move that we amend the line of credit limit to $350,000
Bruce Stebbins
Seconded by Flip Hagood
AYE: 13 NAY: ABSTAIN: 1 PASS: X FAIL:
3. Contracts –- 40 min.
I move that we approve the contract for the Executive Director.
NAI staff and guests asked to leave the room.
Lynn Youngblood
Seconded by Karen LaMere
Lynn Youngblood N
Donna Richardson Y
Bruce Stebbins N
Nancy Stimson Y
Rachel Larimore N
John Luzader A
Karen LaMere Y
Brad Block Y
Flip Haygood Y
KC DenDooven Y
Kelly Farrell Y
Travis Williams A
Amy Ford A
Tim Schaffer Y
AYE: 8 NAY: 3 ABSTAIN: 3 PASS: X FAIL:
I move we approve the contract for the Associate Director.
Lynn Youngblood
Seconded by Karen LaMere
Lynn Youngblood N
Donna Richardson Y
Bruce Stebbins Y
Nancy Stimson Y
Rachel Larimore N
John Luzader A
Karen Lamere Y
Brad Block Y
Flip Haygood Y
KC DenDooven Y
Kelly Farrell Y
Travis Williams A
Amy Ford A
Tim Schaffer Y
AYE: 9 NAY: 2 ABSTAIN: 3 PASS: 9 FAIL:
4. Sections Approval Process –– 20 min.
I move that in addition to Bylaws requirements, new section Friendly amendment and or regions sponsors must submit a cost/benefit analysis form related to the role of the new section for consideration by the Board of Directors before approval of a new section and or region.
Lynn Youngblood
Seconded by Rachel Larimore
AYE: 14 NAY: ABSTAIN: PASS: X FAIL:
5. International Section –– 30 min.
I move that the International Section be approved.
Donna Richardson
Seconded by John Luzader
AYE: 14 NAY: ABSTAIN: PASS: U FAIL:
6. Membership Structure –– 20 minutes
I move that the membership structure and benefits be revised according to
the chart presented by staff.
Donna Richardson
Seconded by Lynn Youngblood
AYE: 14 NAY: ABSTAIN: PASS: U FAIL:
7. Newsletter Rebates –– 10 minutes
I move that the National Office will give, in the first quarter of each year, each region and section which delivers all four required newsletters in the previous year a rebate of $1.50 per print newsletter or $.75 per electronic newsletter delivered to dues paying members, up to a limit of four newsletters per year. This motion supersedes all previous motions by the Board of Directors related to newsletter rebates to regions and sections.
Kelly Farrell
Seconded by Bruce Stebbins
AYE: 14 NAY: ABSTAIN: PASS: U FAIL:
I recommend Gale Vanderstoep, as chair of Elections committee,
Friendly amendment: I recommend that we recommend approval on the slate of John Miller for Awards Chair and Heide Kortright for Elections Chair.
Lynn Youngblood
Seconded by Rachel Larimore
Friendly amendment: I recommend that we recommend approval on the slate of John Miller for Awards Chair and Heide Kortright for Elections Chair.
John Luzader
Seconded by Lynn Youngblood
Spring 2008 Committee Chairs– Jim Covel–10 min.
AYE: 13 NAY: ABSTAIN: 1 PASS: X FAIL:
I move that the national office profit and loss statement show National and International workshop income and expenses as separate line items.
Lynn Youngblood
Seconded: Karen LaMere
AYE: 14 NAY: ABSTAIN: PASS: U FAIL:
DISCUSSION ITEMS – (125 minutes)
1. Strategic Plan – Donna Richardson/Jim Covel – 15 min
Review current strategic plan 10/29/07. Prepare for Sunday’s meeting.
2. Elections update and procedures review –Kelly Farrell – 20 minutes
Task force met 2 or 3 times to discuss process of elections.
How to limit a ballot and draft criteria for who should be on the ballot. This may call for possible changes to bylaws next fall.
3. Review/refinement of 2008 Business Plan – Tim Merriman/Lisa Brochu– 15 min.
4. Title changes for Executive Director and President – KC DenDooven – 15 min..
President should be titled Chairman of the Board, that’s what the position is.
5. Restricted gifts administrative percentage for operations – KC DenDooven – 15 min.
NAI going green. Workshops maybe breaking even-memberships stagnate
Suggests 10% of donated funds be moved to operational funds. Have to advertise initially.
6. Operations fundraising/advisory board – KC DenDooven, Tim Merriman – 20 min.
Need someone to look into fundraising for large funds
Industry Council to bring resources for large funds to NAI – Strategic Partnerships.
Discussions led to how to allow Tim M. to initiate corporate relations for fundraising.
Possibility of letting the Executive Committee and the Executive Staff. Investigate forming an advisory council or group /task force.
I move that the Executive Committee and ED pursue researching and obtaining an Advisory Council or committee for resource development to NAI.
Lynn Youngblood
Seconded by Donna Richardson
AYE: 14 NAY: ABSTAIN: PASS: U FAIL:
7. RLC Update – Kelly Farrell – 10 min.
8. SLC Update Rachel Larimore – 10 minutes
New SLC representatives to the Board
Timing of the SLC meeting during the NIW should be changed
Need of some type of score card or evaluation of Sections
The SLC reviewed the RLC score card but that score card will not work for sections. SLC needs to draft guidelines for sections.
9. Monthly /executive committee conference Calls – Jim Covel 5 minutes
3rd Wed of every month 10 am CT
10. Spring 2008 Board Meeting Dates – Jim Covel 5 minutes
Board Conference call
11. Welcoming at the NAI National Workshop by CINP-Karen LaMere
Reinstate a type of ‘welcoming’ to the land where the NIW is being hosted.
Lisa commented that some members have commented negatively about the previous blessings and have said they are religious in nature, that the budget can not support such an event and there is no time allotment for a lengthy ceremony. She also added that vendors in the trade show seemed to be upset about the impacts of time people spend in the trade show because of the ‘blessing’.
Suggestions of scheduling this as an event during the week.
Discussion to have this on a case by case basis at the National Workshop. Possibly schedule this as an opening during the opening reception. Different Indian Nations across the country.
Discussions about previous ‘Native Blessings’ during the NIW. The coordinator did not know there was a limited amount of time, such as 5 minutes so the ‘Blessing Ceremony’ continued longer then the NIW planning committee scheduled.
Open ceremony for the Trade Show. An educational event with some type of interpretive handout about what the ‘welcome’ is all about.
INFORMATION ITEMS (Written Reports only, found on website)
Section reports
Region reports/scorecards
Executive officer reports
Committee reports
Treasurers Report
Minutes/ Sept board meeting
Motion to recess at 5:06 pm Saturday
Board meeting called to order
Sunday, January 27, 2008
10:20 am
Motion: I move to approve the vision statements specified in the 10/29/07 Strategic Plan.
Rachel Larimore
Seconded by Donna R
AYE: 14 NAY: ABSTAIN: PASS: U FAIL:
Recess 10:35 am
Sunday, January 27, 2008
Board meeting called to order
Sunday, January 27, 2008
3:13 pm
Motion: I move that we adjourn the meeting.
John Luzader
Seconded by Lynn Youngblood
AYE: 14 NAY: ABSTAIN: PASS: U FAIL:
Meeting adjourned at 3:15 pm
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