The meeting was called to order at approximately 5:30 p



The meeting was called to order at approximately 6:00 p.m. in the Cotton Community Center to maintain social distancing due to COVID-19, followed by the Pledge of Allegiance. Board members present were Supervisor Will Keyes, Supervisor Jared Mevissen, Treasurer Calla Peterson, Deputy Treasurer Steph Bergum, Deputy Clerk Sandi Nelson and Clerk Megan Julin. Supervisor Tim Randall was in attendance virtually, via GoToMeeting. There were no residents or guests.

Clerk’s minutes. Jared Mevissen motioned, supported by Will Keyes to approve the May 13, 2021 Board Meeting minutes as distributed. Tim Randall aye. Jared Mevissen aye. Will Keyes ayes. MOTION CARRIED.

The treasurer presented the cash control statement, schedule 1 and investments.

GENERAL FUND: beginning balance $41,994.24 receipts $32.21; disbursements $10,129.50; ending balance $31,896.95

ROAD/BRIDGE FUND: beginning balance $135,537.01; receipts $0.00: disbursements $8,310.74; ending balance $127,226.27

FIRE FUND: beginning balance $(-1,180.22); receipts $0.00; disbursements $31.56; ending balance $(-1,211.78)

CHRONICLE FUND: beginning balance $13,993.10; receipts $2,640.48; disbursements $1,058.04; ending balance $15,575.54

CEMETERY FUND: beginning balance $10,047.58; receipts $0.00; disbursements $282.75; ending balance $9,764.83

PARKS & REC FUND: beginning balance $14,650.46; receipts $0.00; disbursements $0.00; ending balance $14,650.46

NON-LEVY REVENUE: beginning balance $29,823.50; receipts $1,068.98; disbursements $1.62; ending balance $30,890.86

CASH CONTROL BEGINNING BALANCE: $244,865.67

TOTAL RECEIPTS: $3,741.67

TOTAL DISBURSEMENTS: $19,814.21

CASH CONTROL ENDING BALANCE: $228,793.13

OUTSTANDING CHECKS: $1,817.00

TOTAL PER BANK STATEMENT: $230,610.13

INVESTMENTS BEGINNING BALANCE: $75,392.27

INTEREST: $1.62

INVESTMENTS ENDING BALANCE: $75,393.89

TOTAL BALANCE ON HAND: 5/31/21 $304,187.02

Tim Randall motioned, supported by Will Keyes to accept the Treasurer’s Report as presented. Tim Randall aye. Jared Mevissen aye. Will Keyes aye. MOTION CARRIED.

Jared Mevissen motioned, supported by Will Keyes to approve online EFT payment of $222.89 to be withdrawn on July 3, 2021 to pay Arvig for phone/fax/internet bill. Tim Randall aye. Jared Mevissen aye. Will Keyes aye. MOTION CARRIED.

Employee Payroll period beginning 5/01/2021 and ending 5/14/2021, check numbers 18813-18819, totaling $1,242.09 was reviewed and signed by the supervisors. Will Keyes motioned, supported by Jared Mevissen to accept Employee Payroll. Tim Randall aye. Jared Mevissen aye. Will Keyes aye. MOTION CARRIED.

The Treasurer presented the claims list.

Vendor Name Description Check # Amount

Regular Payroll Period End 5/31/2021 18820 - 18830 $ 3,964.57

Chronicle Payroll Period End 5/31/2021 18831, 18832, 18834 $ 545.49

Range Paper Auto Paper Towel Rolls 18835 $ 32.94

Wood Brothers Excavating LLC Road Work 18836 $ 3,235.00

L&M Supply Inc. Supplies 18837 $ 65.95

METRO Printing fee 18838 $ 53.01

Couri & Ruppe, P.L.L.P. Legal Services 18839 $ 385.00

Jake’s Companies Grading 18840 $ 5,800.00

Forum Communications Chronicle Printing & Circulation 18841 $ 488.45

Cotton Post Office Chronicle Mailing 18842 $ 245.00

Calla Peterson Mileage 18843 $ 67.20

Larry Keough Mileage 18844 $ 77.84

Tim Randall Mileage 18845 $ 31.36

Jared Mevissen Mileage 18846 $ 42.56

MaryAnne Keough Mileage 18847 $ 31.36

Cherrie Soderlund Mileage 18848 $ 4.48

Sandi Nelson Mileage 18849 $ 2.80

Stellar Medical and Equipment AED 18850 $ 1,610.00

APG Media of MN Legal Notice 18851 $ 84.75

PERA Retirement 18852 $ 578.75

Lake Country Power Electric 06211 $ 289.00

Arvig Phone/fax/internet 06212 $ 220.91

Internal Revenue Service Withholdings June 06213 $ 1,070.24

Capital One Office Supplies 06218 $ 621.62

Total For Period $19,548.28

Will Keyes motioned, supported by Jared Mevissen to approve and sign the claims list for #18820-18832 and 18834-18852 including EFT debit #06211-06213 and #06218 totaling $19,548.28 to pay the Bills For Payment. Tim Randall aye. Jared Mevissen aye. Will Keyes aye. MOTION CARRIED.

Correspondence:

ST. LOUIS COUNTY OFFICES

RECORDERS: Copy of document 356249 Township Roads

PUBLIC HEALTH: Community Partner Information

STATE OF MN OFFICES

AUDITOR: E-Updates and Newsletter

DEPT OF HEALTH: Noncom Notes

MANAGEMENT & BUDGET: Update on COVID-19 response aid for local governments

UNITED STATES OFFICES

TRANSPORTATION: 2020 Emergency Response Guidebook (hazardous materials)

TREASURY: 2020 Form 941 Adjusted Refund

MN ASSOC OF TOWNSHIPS: April Newsletter

MN ASSOC OF TOWNSHIPS Insurance Dept: MATIT Consolidated Coverage*

MN BENEFIT ASSOC: Beneficiary Designation Request*

ST LOUIS CTY TOWNSHIP OFFICERS: Minutes

WILBERT INC: Liquor license renewal*

MARYSHANNON KEOUGH: Resignation*

AMERICAN BANK: Merge into Park State Bank May 21, 2021*

BRAINERD DISPATCH: Estimate to print, label & deliver Chronicle*

COURI & RUPPE, P.L.L.P: Response on right of way questions*

EDWARDS OIL, INC: Pricing for dust control*

JAKES COMPANIES: Calcium Chloride Prices*

WOODS BROTHERS EXCAVATING: Invoice & additions to road contract*

CUSTODIAN APPLICATIONS: Two received*

MEADOWLANDS AMBULANCE SERVICE: Thank you

CHERRY HIGH SCHOOL CLASS OF 2021: Thank you

ASSOCIATION OF US POSTAL LESSORS (AUSPL)

AA LETER: Thank you

MICROSOFT: Update

COTTON CHRONICLE

NEWSLINE

MN CAER PIPELINE ASSIC: Survey

WUORI NEWSLETTER

VARIOUS CATALOGS

*AGENDA ITEMS

CONTINUUM

Roads: Ditching on Kauppi Lake is a priority and will be completed first. Woods Brothers Excavating placed fabric, crushed rock and class 5 at the intersection of Lily Lake Road and North Strand Lake Road. This should alleviate the extreme road maintenance that has been required in this area each spring. Jake’s Companies is scheduled to place dust control the last week of June. Class 5 gravel approved in the 2021 road review will be placed and roads will be graded prior to dust control placement. Ordinance number 01-21 regulating parking and the placement of obstructions on public streets and within the township’s right of way was posted and published in the legal section of the Mesabi Daily News. A letter and copy of the ordinance were sent to any residents violating the ordinance. Supervisor Mevissen reported all right of ways appear to be clear of obstructions. Grounds keepers removed brush around signs on Rose Lake, S. Strand, and Cemetery roads. An estimate from St. Louis County Public Works to furnish and install a road name sign on Lily Lake Road, and dead end signs on Moberg Road and Kauppi Lake Road were reviewed. Jared Mevissen motioned, supported by Will Keyes to approve St. Louis County Public Works to furnish and install a road name sign on Lily Lake Road, and dead end signs on Moberg Road and Kauppi Lake Road. Tim Randall aye. Jared Mevissen aye. Will Keyes aye. MOTION CARRIED. Changes and updates to the 2021 Road Review was reviewed. Jared Mevissen motioned, supported by Tim Randall to approve the updated 2021 Road Review. Tim Randall aye. Jared Mevissen aye. Will Keyes aye. MOTION CARRIED. A copy of the 2021 Road Review is on file with the clerk in the township office.

Community Center: As of May 28, 2021, nearly all state COVID-19 restrictions have come to an end, including all capacity limits and distancing requirements – both indoors and outdoors. The clerk has added an amendment to Cotton Township’s Preparedness Plan to reflect all updates from Centers For Disease Control and State guidelines. Jared Mevissen motioned, supported by Will Keyes to approve Amendment I within Resolution #20-161 Cotton Township Preparedness Plan. Tim Randall aye. Jared Mevissen aye. Will Keyes aye. MOTION CARRIED.

MEETINGS: Town Board Meeting July 8, @ 6:00pm

NEW BUSINESS

Central St. Louis County Fair Contribution Request: The fair is held in Meadowlands and the board has contributed to the event in the past. The board did not contribute last year because the event was unable to take place due to COVID-19. Will Keyes motioned, supported by Jared Mevissen to approve a contribution of $750.00 to the Central St. Lous County Fair. Tim Randall aye. Jared Mevissen aye. Will Keyes aye. MOTION CARRIED.

Certificate of Deposit Maturity Date: Certificate of Deposit at Park State Bank (formerly American Bank) matures on July 18, 2021. The board reviewed interest rates from Park State Bank and various surrounding banks that were provided by the treasurer. Will Keyes motioned, supported by Jared Mevissen to renew the $20,000.00 Certificate of Deposit at Park State Bank for a period of 24 months. Tim Randall. Jared Mevissen aye. Will Keyes aye. MOTION CARRIED. Certificate of Adoption of Director’s Resolution for added securities was received from Park State Bank.

American Rescue Plan Act (ARPA): Cotton Township qualifies to receive up to $50,000.00 through the ARPA. Townships will be able to use ARPA money in a variety of ways including: lost revenue replacement, water and sewer infrastructure, and broadband infrastructure. Will Keyes motioned, supported by Tim Randall to approve and sign resolution #21-175 to accept the coronavirus local fiscal recovery fund established under the American Rescue Plan Act and to create a separate fund for ARPA money to be disbursed. Tim Randall aye. Jared Mevissen aye. Will Keyes aye. Tim MOTION CARRIED.

First Aid Cabinets: Supervisor Mevissen suggested purchasing new first aid cabinets for the community center and the garage. It was discovered at the AWAIR meeting in May that many items are missing or expired in the current cabinets. Jared Mevissen motioned, supported by Will Keyes to purchase two first aid cabinets as shown in the quote from Stellar Medical and Equipment. Tim Randall aye. Jared Mevissen aye. Will Keyes aye. MOTION CARRIED. The automated external defibrillator was received. Calla Peterson will request training by the Cotton Volunteer Fire Department for the Cotton Town Board and monthly renters will be invited to attend the training.

Daycare Inquiry: The township received an inquiry about renting the community center to use as a daycare. This could cause problems with the township’s insurance and community center’s tax-exempt status. The town board will not allow day cares to operate in the community center at this time.

Quarterly Report: First quarter and second quarter reports will be reviewed consecutively at a later date. Tabled.

As there was no further business, Will Keyes motioned supported by Tim Randall that the meeting be adjourned at 6:38 p.m. Tim Randall aye. Jared Mevissen aye. Will Keyes aye. MOTION CARRIED.

Respectfully submitted,

______________________________

Town Clerk

Approved:

_____________________________ _________________

Town Chair Date

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