Comm 12 – Business Letters
Example of a Proper Business Letter
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Mr. C. Mayer
C/O Summerland Secondary School
1234 Main Street
Summerland, B.C.
V0H 1Z1
January 15, 2007
Mr. Glenn Plake
President of Glenn Plake Productions
7205 Extreme Mountain Way
Denver, Colorado
USA
90210
Dear Mr. Plake:
RE: Extreme Skiing Part II
I recently purchased your extreme skiing video Extreme Skiing Part II and I am sad to say that the video was not of extreme skiing, but instead was of extreme snowboarding. As a determined “two-planker” I am enclosing your video, along with my receipt, and I would like a refund.
If you would like to contact me about the benefits of “two-planking” or would like to offer me a refund, you can reach me at the above address or at (250) 555-5555.
Yours truly,
Mr. C. Mayer
Complementary close
Give yourself 4 or 5 spaces for your signature
Keep all of your text on the left hand side margin. DO NOT INDENT
ALWAYS use at least TWO paragraphs in a formal letter. The last paragraph must refer the reader to your return address and offer some sort of alternate contact (such as a phone number).
Address the letter to the person personally or use “Dear Sir” or “Dear Ma’am”. Don’t forget the “:”
Always put the date 2 spaces above the recipient’s address.
Your full address goes first. Often a letterhead.
It is sometimes good to put a “Regarding” sentence, telling the reader what the letter is about
Full Address of the person you are sending it to goes second
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