Layout for a formal letter Layout for an Informal letter
Layout for a formal letter Layout for an Informal letter
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The way in which you close your letter will depend upon your relationship with the recepient
Best wishes / Kind regards / Yours truly / With love…
Yours faithfully – (if greeting is to Sir/Madam)
Yours sincerely – (if name is given)
• You may have more than two paragraphs. The level of informality used will depend upon
• Contracted forms can be used: can’t instead of can not; haven’t instead of have not etc.
• You may also use a chatty tone / mild slang words.
• Punctuation can be less formal: exclamation mark! used to signify shock or a joke; dashes - instead of commas; brackets used to separate additional ideas/references…
Dear……… (If name is unknown use Sir/Madam)
Sum up your main point and state that you look forward to a response to your letter / query / complaint etc if appropriate.
Thank you, in advance, for taking time to respond to my ….
• It may be appropriate to start with a reference line Re:………………………………….
• Do not use abbreviations-write all words in full.
• Use formal standard English - no slang.
• Keep sentences precise and get straight to the point
• Keep business letters focussed and do not waffle on!
• If complaining, be polite and use intelligent vocabulary.
Dear……………..
Date
Date
Sender’s address
Recipient’s address
Reference number if available
Sender’s address and other contact info:
Email
Telephone
Fax
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