Format for Formal Letters



Format for Formal Letters

| |Tom Tan [sender’s name] | |

| |Blk 101 Yishun Street 1 [sender’s address] | |

| |#11-101 | |

| |Singapore 987654 | |

| | | |

| |11 January 2011 [date with the month spelt in full] | |

| | | |

| |Mr Tan Ting Tong [recipient’s name] | |

| |Principal [recipient’s position / job title] | |

| |Sang Nila Utama Secondary School [recipient’s organisation] | |

| |11 Happy Feet Avenue [recipient’s address] | |

| |Singapore 123456 | |

| | | |

| |Dear Mr Tan | |

| | | |

| |Write and Underline the Subject in Title Caps | |

| | | |

| |Begin writing your letter. Keep your writing aligned to the left. You need not leave a | |

| |line between each written line. For the first paragraph, introduce briefly what this | |

| |letter is about. | |

| | | |

| |Leave a line between paragraphs. If you choose to leave a line between each written | |

| |line, then leave two lines between paragraphs. For the second and subsequent | |

| |paragraphs, elaborate according to the required tasks. | |

| | | |

| |Write at least three paragraphs. You may write more than that, but ensure that you | |

| |have a minimum of three paragraphs. | |

| | | |

| |For the last paragraph, ensure you end off with your contact particulars. It is usually | |

| |something like this: “If you require further clarifications, please feel free to contact | |

| |me at email: tom.tan@ or mobile: 9876-5432. Thank you.” | |

| | | |

| |Yours sincerely | |

| |[scribble a signature] [sender’s signature] | |

| | | |

| |Tom Tan [sender’s name] | |

| |President [sender’s position] | |

| |Wayang Club [sender’s organisation] | |

| |Simply Bochap Secondary School | |

Note:

“Dear Sir / Madam” ( “Yours faithfully”

“Dear Mr Tan” ( “Yours sincerely”

Format for Informal Letters

| |Tom Tan [sender’s name] | |

| |Blk 101 Yishun Street 1 [sender’s address] | |

| |#11-101 | |

| |Singapore 987654 | |

| | | |

| |11 January 2011 [date with the month spelt in full] | |

| | | |

| |Hi / Dear Grandma [recipient’s name] | |

| | | |

| |Begin writing your letter. Keep your writing aligned to the left. You need not leave a | |

| |line between each written line. For the first paragraph, introduce briefly what this | |

| |letter is about. | |

| | | |

| |Leave a line between paragraphs. If you choose to leave a line between each written | |

| |line, then leave two lines between paragraphs. For the second and subsequent | |

| |paragraphs, elaborate according to the required tasks. All other requirements remain | |

| |the same. | |

| | | |

| |For the last paragraph, end off appropriately, e.g. “That’s all for now. I have to help | |

| |my mother with some household chores. I hope to hear from you soon. Take care and | |

| |goodbye!” | |

| | | |

| |Lots of love / See you soon [sign off appropriately] | |

| |[scribble a signature] [sender’s signature] | |

Format for Speech

| |Write and Underline the Title of the Speech | |

| | | |

| |Good morning [who you are addressing]. | |

| | | |

| |Introduce yourself and state the topic of your subject. | |

| | | |

| |Leave a line between paragraphs. If you choose to leave a line between each written | |

| |line, then leave two lines between paragraphs. For the second and subsequent | |

| |paragraphs, elaborate according to the required tasks. | |

| | | |

| |Write at least three paragraphs. You may write more than that, but ensure that you | |

| |have a minimum of three paragraphs. End off appropriately, remembering the | |

| |differences speeches have from the other situational writing types. | |

| | | |

| |Make use of connectors like “firstly… secondly… thirdly…” so that your listeners | |

| |can tell very easily that you are moving on to another point. Remember that a speech | |

| |is meant to be heard, not read. Use humour and interesting anecdotes if applicable. | |

| | | |

Format for Proposals / Reports

| |To: Mr Tan Ting Tong [recipient’s name] | |

| | Principal [recipient’s position / job title] | |

| | Sang Nila Utama Secondary School [recipient’s organisation’s name] | |

| | | |

| |From: Tom Tan [sender’s name] | |

| | President [sender’s position] | |

| | Wayang Club [sender’s organisation] | |

| | | |

| |Date: 11 January 2011 | |

| | | |

| |Subject: Write and Underline Your Subject | |

| | | |

| |Begin writing your proposal / report. Keep your writing aligned to the left. You need | |

| |not leave a line between each written line. For the first paragraph, introduce briefly | |

| |the ‘conclusion’ of the proposal / report. | |

| | | |

| |Other paragraph requirements remain the same. | |

| | | |

| |End off appropriately, remembering your tone must remain respectful e.g. “I am sure | |

| |the suggestions here are the most helpful for our students / my fellow classmates.” | |

| | | |

| |Proposal / Report submitted by: | |

| |[scribble a signature] | |

Note: For the exams, a proposal and a report are the same.

Format of Email

| |To: tan.ting.tong@sangnilautamasecsch.edu.sg [recipient’s email] | |

| | | |

| |Date: 11 January 2011 | |

| | | |

| |Subject: Write and Underline Your Subject | |

| | | |

| |Dear Mr Tan | |

| | | |

| |Begin writing your letter. Keep your writing aligned to the left. | |

| | | |

| |The format of an email is almost the same as that of a proposal / report. The main | |

| |differences are in the “To” and “From” fields where email addresses are used, there | |

| |is no “From” and the sign-off where no signature is required. | |

| | | |

| |Yours faithfully / sincerely [same as in formal letter] | |

| |Tom Tan | |

Format of an Article

| |Title of Article (Underlined) | |

| | | |

| |By [name of writer] | |

| | | |

| |Start writing. | |

Note:

The formats above are suggestions. Every school has its own preferred format and you will no doubt observe slight differences here and there. You are advised to follow your school’s format so that in case something is wrong, everyone is wrong, and the markers know that it is your school’s problem, not your problem.

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