REPORT WRITING FORMAT - Mechanical Academy



REPORT WRITING FORMAT In writing the report, students should follow the instructions below. Example reports are posted electronically on the intranet. Also a template is made available. The report should not exceed 75 pages long. Chapter title font size12 bold /all capitalSection font size11 bold /all capital Sub-section font size11 bold / word first letter capitalPage margins1" from all sidesText font size12 Times New RomanText spacing11/2The following items should be included in the report:Title (Cover) Page:In the first page of the report (not to be numbered), University, College, Department, Project title, Student and Supervisor Names and Date have to be included. Student should use black color only. A DISCLAIMER statement (see Section 6) must be printed on the inside of the cover page. Abstract ( maximum of one page):In abstract, students should introduce the problem, state the approach and scope of the work, and summarize the findings of the project.Dedication (optional).Acknowledgment:A student can acknowledge those who contributed towards the accomplishment of his/her project work.Table of Contents:In this table, the report contents with respective page numbers have to be listed.List of Figures:In this section, all figures in the report are to be listed together with respective page numbers. List of Tables:In this section, all tables in the report are to be listed together with respective page numbers. Nomenclature:In this section, all symbols used in the text have to be properly defined including the units. Main Text Chapters:The chapters to be included in the reports are as follows:Chapter 1: IntroductionIncludes background, statement of the problem, objectives, scope of investigation and method of approachChapter 2: Literature ReviewIncludes citation of relevant work and results. Chapter 3: Design (Economical, Environmental and Ethical Aspects) / Design of Experiment / Software Development/ Mathematical ModelChapter 4: Results and DiscussionsChapter 5: Conclusions and RecommendationsReferencesThe following instructions regarding the format of references listing and citation in the text are to be adhered to by the FYP students in their preparation of the report. These instructions are accompanied with examples.The list of references should be ordered alphabetically without any numbering. This is very helpful when additional references are added at any stage of the work. That is, one does not have to renumber the references or the citation in the text.The references should be written according to the following format: Last name and initials of each author and coauthor(s), year of publication, title, source (Journal or conference proceedings, textbook, etc.) in italic, and the pages numbers.Example:Brauner, N. and Maron, D.M. (1992), Flow pattern transitions in two-phase liquid-liquid flow in horizontal tubes, Int. J Multiphase Flow, vol. 18, pp. 123-140.Brocks, B.W. and Richmond, H.N. (1994), Phase inversion in non-ionic surfactant-oil-water systems-III, The effect of oil-phase viscosity on catastrophic inversion and the relationship between the drop sizes present before and after catastrophic inversion, Chemical Engineering Science, vol. 49, pp. 1843-1853. Cai, J., Chen, T., Tang, W. and Luo, Y. (1999), Experimental investigation of flow characteristics for oil-water emulsions in horizontal tube, Huaxue Gongcheng/Chemical Engineering, vol. 27, no. 3, pp. 32-35. Celik, I., Umbel, M., Wilson, W., Chang, P.A. and Hill, B. (1998), Simulations of transient flow inside an experimental compensated fuel/ballast tank model using modified two-fluid model, Proceedings of AEA Technology, Users Conference’98, September 28-October 2, Claymont, Delaware, USA.Darwich, T. (1989), A statistical method for two phase flow metering, Ph.D. thesis, Imperial College of Science Technology and Medicine, University of London. Note that the above references are listed alphabetically according to the last name of the first author. The references should be cited in the text as follows:When the citation comes as an affirmative statement where the reference comes first in the sentence.Example:Al-Abri (1999) developed a theoretical model for the solar still based on one-dimensional energy analysis. His findings showed that the productivity is 4.0 l/day.Or if two references are cited (with one author, each) Al-Abri (1999) and Abbas (2005) developed a theoretical model for the solar still based on one-dimensional energy analysis. His findings showed that the productivity is 4.0 l/day.Or if more than two references are cited (with one author, each) Al-Abri (1999), Fulan1 (2005), Fulan2 (2005) and Abbas (2006) developed a theoretical model for the solar still based on one-dimensional energy analysis. Their findings showed that the productivity is 4.0 l/day.When the reference is cited in the passive clause sentence as something was done by Fulan, etc. Example:The analysis of heat and mass transfer in liquid desiccant dehumidification was investigated by Al-Sinani et al. (1999) and Chen and Yoon (1994).When the reference is cited in reference to state factual information, conclusions, or findings. Note (in the example below) the way in which authors are cited. That is, if one or two authors are cited their full last name(s) is cited while when more than two authors are cited the first author last name is mentioned followed by "et al.". Note also the way in which two references are cited in reference to the same fact, i.e., they are separated by semicolon ;. Example:Maintaining stratification in storage tanks is essential for better performance of energy systems with which these tanks are integrated. Solar collectors operate at higher efficiency as the collector inlet temperature is decreased (Duffie and Beckman, 1982). Stratification was found to improve the overall performance of solar collector systems by reducing the average absorber plate operating temperature. Performance improvements reported in the literature are 10 %( Davis and Bartera, 1975), 5 to 15 %( Sharp and Loehrke, 1979; Cole and Bellinger, 1982). Simulations with ideally-stratified and fully-mixed storage tank models show improvements in annual collector system performance ranging from 11.5 to 18.5% when using the ideally stratified model (Wuestling et al., 1985). AppendicesAll derivations, some of the tables and figures, which are referred to in the text, are to be included in this section(s). The Equations, Tables and Figures should be numbered properly. Notes: Pages in sections 2 to 8 are numbered using the Roman Numerals (i, ii, iii, iv, etc).Pages in sections 9 to 11 are numbered using the Arabic Numerals (1, 2, 3...).Page numbers must be placed at the bottom center of the page.Chapters 1 to 3 must be included in Project IAll the chapters in item 9 must be included in the report of Project II.Diagrams and figures must be plotted using any of the available software. Figures and tables captions must be done according to the format. Unless resolution and clarity dictates the figures must be in black color using different line styles. DISCLAIMER STATEMENT FORMATThe report is a document written by the student(s) and should reflect expertise in different aspects of research methodology and technical writing skills. The supervisor's job is to guide the student so that she/he can achieve the objectives in an efficient way while gaining the skills sought. While maintaining credit the disclaimer statement is simply a statement protecting the Department and the University from any legal liability claims associated with the use of the results and the methods presented. It must be printed on the inside of the cover page. Its format is as follows: DISCLAIMERThis report was written by student(s) at the Mechanical Engineering Department, Faculty of Engineering and Technology, The University of Jordan. It has not been altered or corrected (other than editorial corrections) as a result of assessment and it may contain errors. The views expressed in it together with any recommendations are those of the student(s). The University of Jordan accepts no responsibility or liability for the consequences of this report being used for a purpose other than the purpose for which it was commissioned. ................
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