Www.jobsbank.gov.sg DISCOVER LOCAL TALENT WITH JOBS BANK

.sg

USER GUIDE FOR EMPLOYERS

DISCOVER LOCAL TALENT WITH JOBS BANK

The portal that links you to local individuals

CONTENTS

PREFACE PART I : NAVIGATING THE JOBS BANK MAIN PORTAL

A. ACCESSJOBS BANK MAIN PORTAL ....................................................................................................................................................... 1 B. REGISTER FOR AN ACCOUNT .............................................................................................................................................................. 2 C. ACCESS JOBS BANK EMPLOYER PORTAL ............................................................................................................................................... 5 D. LOGIN TO JOBS BANK EMPLOYER PORTAL............................................................................................................................................ 7

PART II: NAVIGATING THE JOBS BANK EMPLOYER PORTAL

E. MANAGE AN ORGANISATION'S DETAILS ............................................................................................................................................ 11 F. CREATE AJOB POSTING.................................................................................................................................................................... 13 G. VIEW AJOB POSTING ...................................................................................................................................................................... 17 H. AMEND AJOB POSTING ................................................................................................................................................................... 19 I. MARK AJOB POSTING AS FILLED ........................................................................................................................................................ 22 J. CLOSE AJOB POSTING ...................................................................................................................................................................... 24 K. COPY AJOB POSTING....................................................................................................................................................................... 26 L. REPOST AJOB POSTING.................................................................................................................................................................... 27 M. VIEW OR MANAGE JOB APPLICATIONS ............................................................................................................................................. 29 N. MY JOB POSTINGS .......................................................................................................................................................................... 32 O. UPDATE JOB APPLICATION OUTCOME OF JOB APPLICANTS .................................................................................................................. 34 P. EMAIL NOTIFICATION ...................................................................................................................................................................... 35 Q. SEARCH CANDIDATES ..................................................................................................................................................................... 37 R. SET UP SINGPASS 2-STEP VERIFICATION (2FA)..................................................................................................................................... 42

Preface

The Employer User Guide is created by the Singapore Workforce Development Agency to equip employers with the knowledge to use Jobs Bank to advertise their job openings and conduct candidate search.

Topics in this preface are:

What is Jobs Bank? What does this Employer User Guide have to offer? Who should use this Employer User Guide?

What is Jobs Bank? Jobs Bank is the Singapore Workforce Development Agency (WDA)'s public self-help portal to facilitate online job matching between local individuals and employers. It is a free service for all Singaporeregistered companies and local individuals

What does this Employer User Guide have to offer? This Employer User Guide provides a step-by-step guide for companies to register an account in Jobs Bank and create job postings for the positions that they are recruiting for. In addition, it guides employers to source for suitable candidates, invite candidates to apply for the positions offered and to update the job application outcomes

This guide provides the following sections: ? How to access and navigate Jobs Bank portal ? Browse Jobs Posting ? Search for Jobs Posting ? Register for an Account ? Manage an organisation details ? Create a job posting ? View a Job posting ? Amend a job posting ? Close a job posting ? Copy a job posting ? Repost a job posting ? View or Manage a job applications ? Update job application ? Search candidate

Who should use this Employer User Guide? This guide will be useful to employers or their HR hiring personnel who require step-by-step guidance in creating a Jobs Bank account, posting job vacancies and updating the job application outcomes.

A. ACCESS JOBS BANK MAIN PORTAL

1. Accessing Jobs Bank Main Portal Users can access the Jobs Bank portal by visiting our homepage at .sg

2. Navigating Jobs Bank Main Portal Scroll down to view other features of the homepage such as the `View Job Listings', `Featured Videos' and `Find Out More'.

Information on the Jobs Bank

Log in For Individual

Quick Search Log in For Employers

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B. REGISTER FOR AN ACCOUNT

1. Information Required to Login to Jobs Bank or Register for an Account Before registering for an account in Jobs Bank, a company has to get the following information ready: ? Company's UEN. Companies can visit .sg to obtain your company's Unique Entity Number (UEN). ? e-Service Access Code from the Inland Revenue Authority of Singapore (IRAS). ? SingPass accounts of company personnel authorized to access Jobs Bank. Authorised company personnel can log into the Jobs Bank's Employer Portal using their SingPass accounts.

2. Obtain an e-Service Access Code from IRAS Step 1: Companies need to obtain an e-Service Access Code which is provided by IRAS. (Companies which require to obtain an e-Service Access Code can visit ).

Step 2: Authorize staff to use the Jobs Bank through IRAS EASY:

? Companies login to IRAS e-Services Authorization System (EASY) portal and choose the role as either a "Proposer" or "Approver".

Note: There is no difference between a "Proposer" or "Approver" role when accessing Jobs Bank. Either role will provide a user with full access to the features on Jobs Bank.

? Select "Jobs Bank Employer e-Services" that is offered by the "Singapore Workforce Development Agency". An employer will proceed to authorize their staff to access Jobs Bank within EASY.

? Please read IRAS user guide on how to authorize your staff by visiting IRAS website at .

Step 3: Authorized personnel from a company will login to Jobs Bank's Employer Portal via their SingPass account and proceed to access Jobs Bank's features.

3. Register a Company for an Account on Jobs Bank ? After logging into Jobs Bank Employer Portal for the first time, a user will be directed to the Employer Registration screen.

? The user will proceed to enter all mandatory fields within the registration form. The user is also required to agree to comply with TAFEP's guideline on Fair Employment Practices before

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