DEPARTMENT OF THE AIR FORCE HEADQUARTERS UNITED …

DEPARTMENT OF THE AIR FORCE

WASHINGTON, DC

DAFI23-101_DAFGM2022-01 2 AUGUST 2022

MEMORANDUM FOR DISTRIBUTION MAJCOMs/FLDCOMs/FOAs/DRUs

FROM: AF/A4 1030 Air Force Pentagon Washington, DC 20330

SUBJECT: Department of the Air Force Guidance Memorandum to Department of Air Force Instruction (DAFI) 23-101, Materiel Management

By Order of the Secretary of the Air Force, this Department of Air Force Instruction (DAFI) 23101 Materiel Management, and this Guidance Memorandum immediately changes DAFI 23-101. Compliance with this Memorandum is mandatory. To the extent its directions are inconsistent with other Department of the Air Force publications, the information herein prevails, in accordance with DAFI 90160, Publications and Forms Management. Ensure all records created as a result of processes prescribed in this publication are maintained in accordance with AFI 33-322, Records Management and Information Governance Program, and disposed of in accordance with the Air Force Records Disposition Schedule (RDS) located in the Air Force Records Management System.

This memorandum includes significant changes and must be reviewed in its entirety. Changes incorporate Financial Improvement and Audit Readiness corrections; updated guidance for Defense Property Accountability System (DPAS) processes; Force Activity Designator (FAD) management, inventory frequency and repair cycle management. This guidance is applicable to the entire DAF, including all civilian employees and uniformed members of the United States Space Force (USSF), Regular Air Force, the Air Force Reserve, the Air National Guard, the Civil Air Patrol when conducting missions as the official Air Force Auxiliary, and those with a contractual obligation to abide by the terms of DAF issuances. Note: All references to United States Air Force (USAF) terminology, units, and positions will also apply to the equivalent in the USSF, as appropriate. For example, references to Airmen will also apply to Guardians. References to MAJCOMs or NAFs will apply to field commands. References to wings will also apply to deltas or garrisons. Air Staff roles and responsibilities (i.e. AF/A1) may also apply to the equivalent Office of the Chief of Space Operations (Space Staff) office (i.e. SF/S1), as appropriate.

This Memorandum becomes void after one year has elapsed from the date of this Memorandum, or upon incorporation by interim change to, or rewrite of DAFI 23-101, whichever is earlier.

WARREN D. BERRY Lieutenant General, USAF DCS/Logistics, Engineering & Force Protection

Attachment: Change to DAFI 23-101, 8 July 2021

DAFI23-101_DAFGM2022-01 Attachment Title

Changes to DAFI 23-101, 08 Jul 2021

1.1.2.2.8. (Added) Special Tooling and Special Test Equipment (ST/STE).

1.2.5.21. (Deleted)

1.2.5.22. (Deleted)

1.2.5.41. (Added) Develops and implements property and equipment management policy to include Component Property Lead (CPL), Accountable Property Officer, and Custodial stewardship roles and responsibilities.

1.2.5.42. (Added) Establishes policy governing operation and maintenance of the DAF Equipment IT System.

1.2.5.43. (Added) Approves and publishes data services processing instructions required for the AF Equipment IT System.

1.2.5.44. (Added) Develop and produce metrics measuring DAF equipment management programs, as appropriate.

1.3.1.25. (Replaced) Receive the annually updated listing and will use this as authorization of approved HPMSKs. HPMSK authorization will be deleted upon notification from AF/A4LR.

1.3.1.46. (Replaced) The MAJCOM appoints a MAJCOM Program Manager to manage the MMHS/SAS program and assigns a MAJCOM Focal Point to each funded requirement within that command. The MAJCOM Program Manager is responsible for assembling and prioritizing MMHS/SAS requirements and submitting this list, with Concept Papers for each requirement, annually to AFMC for funding. The MAJCOM Program Manager also advises AFMC of Military Construction (MILCON) projects (e.g. new warehouses and air freight terminals) that may require MMHS/SAS. MAJCOMs will ensure property is accounted for throughout warehousing and re-warehousing projects, in accordance with DAFMAN 23-122 and DoDM 4140.70, DoD Supply Chain Materiel Management Procedures for Storage and Material Handling. (T-0).

1.3.1.53. (Added) Oversee and ensure subordinate materiel management activities validate, reconcile, and maintain accountable equipment within approved APSRs.

1.3.2.3.1. (Replaced) Import and edit 7SC data, flying hours and Quantity Per Aircraft data for RSPs.

1.3.3.11. (Added) Ensure physical inventory frequency, currency, and accuracy for subordinate activities in accordance with paragraph 5.7 of this instruction.

DAFI23-101_DAFGM2022-01 Attachment Title

Changes to DAFI 23-101, 08 Jul 2021

1.4.1.2. (Replaced) Ensure proper wholesale requirements computation. This includes establishing and maintaining Readiness Based Sparing (RBS) models and periodically reviewing and maintaining RBS data and associated factors.

1.4.1.41.2. (Replaced) Request CSAG-S Stock Fund Cost Authority in the BES to match the MAJCOM O&M POM submitted to the Spares Requirement Review Board.

1.4.1.41.3. (Replaced) In coordination with the funds holders, track and measure the benefits of the actual implementation of the improved item against the original forecasted sustainment posture.

1.4.6.1.20. (Added) Receive, validate, and create Unit Identification Codes (UIC) upon Higher Headquarter requests. Utilize the Secure AFPC Personnel Accounting Symbol (PAS) Code Application to confirm or obtain the correct UIC.

1.4.6.1.20.1. (Added) The PAS Organization Register is the official source for AF unit information.

1.4.6.1.20.2. (Added) Official sources for non-AF units are special orders, contracts, support agreements, or other correspondence (e.g., NASA, Red Cross, etc.).

1.4.6.2.1. (Replaced) Review the 404 SCMS Invalid Backorder Report on a weekly basis and delete identified invalid requisitions and associate due-out document records.

1.4.6.2.1.1. (Added) Compare the total authorized quantity to the current on-hand balances in ILS-S and DPAS, as well as, existing requisitions against the custodial account.

1.4.6.2.1.2. (Added) Correct all variances and return the computed balances to the approved total authorized quantity (e.g., requisition, return, cancellation, etc.).

1.6.1.2.3.1. (Replaced) Act as the base focal point to see that all base responsibilities for RSPs are properly carried out. Determine, monitor, and ensure adequate and timely corrective action by the responsible agency on all deficiencies hampering the capability of the base to carry out its responsibilities for RSP. When RSP/HPMSK/CHPMSK are transferred to the local stock record account number (SRAN) from another base, the host SRAN will provide assistance/direction to deployed package personnel in the prompt establishment of supportable shortage backorders, inventory requirements, document control procedures, shelf life management, etc.

1.6.1.2.4.4. (Replaced) Notify the local servicing auditor of an account deactivation as soon as the deactivation date is known. (T-1). Note: An audit is not required to delete an account; however, auditor general personnel should be made aware of the opportunity to audit accounts being inactivated.

DAFI23-101_DAFGM2022-01 Attachment Title

Changes to DAFI 23-101, 08 Jul 2021

1.6.1.3. (Added) Utilize the 404 SCMS Equipment Requirements List (ERL) to determine and identify property overages and shortages and to ensure requests do not exceed authorization and on-hand equipment levels.

1.6.1.4. (Added) Ensure DPAS managed property remains physically segregated and clearly distinguishable from ILS-S managed property.

1.6.2.1. Act as the APO and Nuclear Weapons-Related Materiel Accountable Officer for squadron assets and supply system stock record accounts B and E, and within the Defense Property Accountability System (DPAS) IAW DoDI 5000.64 DAFI 23-111, Accountability and Management of DoD Equipment and other Accountable Property, and AFI 20-110, Nuclear Weapons Related Materiel Management. (T-1). Note: In the Air National Guard, the United States Property and Fiscal Officers (USPFO) are the primary accountable officers in accordance with Title 32 U.S.C. 708.

1.6.2.1.4. (Added) Stock Fund Management. The LRS/CC or equivalent will appoint a primary and alternate Supply Management Activity Group (SMAG) Liaison with at least three years of 2S Materiel Management and ILS-S experience, however, the alternate SMAG liaison can be a Resource Adviser. SMAG liaisons will work with their designated AFMC SMAG Manager and comply with direction. Appointment letters will be reviewed bi-annually and updated appointment letters are required upon change in personnel. Primary SMAG liaison will be assigned to LRS Customer Support Section or equivalent office.

1.6.2.10.4. (Added) Develop and present organization overage metrics to the installation commander as the Primary APO on a monthly basis, as applicable. Note: The ERL is the preferred source to obtain overage information.

1.6.3.4. (Added) Maintain Squadron Readiness functions and ensure LRS Unit Control Center (UCC) processes. The UCC may be staffed by permanent personnel with augmentation during contingencies and surge operations. Maintain squadron recall rosters. Serve as the squadron level WRM Manager for the WRM program. (T-2). See AFI 25-101and Chapter 2 of this instruction for additional information on WRM responsibilities. Serve as the unit Resource Readiness monitor in accordance with AFI 10-201, Force Readiness Reporting. (T-2).

1.6.5. (Deleted)

1.6.6.5. (Replaced) Appoint in writing a primary and alternate security manager for Materiel Management information systems IAW DoDM5200.01V1_AFMAN16-1404V1, Information Security Program: Overview, Classification and Declassification. (T-1).

1.6.12.1.4. (Replaced) Be responsible to the LRS CC/APO for the processing, handling, COSIS and material handling equipment. Ensure flight personnel adhere to and apply proper inspection, issue, storage, warehousing, re-warehousing, and materiel handling techniques. (T-1).

DAFI23-101_DAFGM2022-01 Attachment Title

Changes to DAFI 23-101, 08 Jul 2021

1.6.15. (Replaced) Central Storage Element (LGRMSS). Key duties include storing supply and equipment items, to include classified and sensitive items and War Consumables Distribution Objective (WCDO) items and NWRM in accordance with AFI 20-110. Other key duties include selecting items to be issued, shipped or transferred; conducting warehouse validations; and maintaining central locator functions, managing the DPAS in-warehouse equipment custodial number on behalf of the APO.

1.6.19.1. (Replaced) Equipment Accountability Element (EAE) or (LGRMCE). EAE serves as the base equipment review and authorization activity and manages all base level equipment items within the LRS APO's purview, with the exception of vehicles. EAE is responsible for updating base level data in the applicable APSR. Assist installation equipment custodians with processing equipment transactions. Note: AFMC's Vehicle Support Chain Operations Squadron manages vehicle transactions and updates base level vehicle data in the vehicle management IT system. EAEs will:

1.6.19.2. (Replaced) Provide equipment management support and guidance to APOs and custodians in the control and accountability equipment assets within the AF equipment APSR.

1.6.19.5. (Replaced) Coordinate and direct deployment and redeployment of Class VII assets between APOs and equipment custodians. Attend base deployment concept briefings to identify organizations deploying/transferring equipment.

1.6.19.14. (Replaced) Review accuracy of DPAS AF Form 601, Authorization Change Request. Ensure equipment custodians and commanders are signing and utilizing a DPAS Custodian Inventory reports, and when equipment exists concurrently in ILS-S, a Customer Authorization/Custody Receipt Listing (CA/CRL) from ILS-S. (T-1).

1.6.19.14.1. (Added) Organization commanders must return DPAS overage equipment or submit and authorization request within 30 days of the initial notification. (T-1). Note: Authorized equipment listings are processed using ILS-S or DPAS.

1.6.19.14.2. (Added) Do not request Authorization IDs for property records on the WHSE Custodian Number for in-warehouse equipment. These property records are excess in-warehouse assets and do not require Authorization IDs for storage.

1.6.19.15. (Replaced) Manage DPAS equipment transfers and 99S Requisition Tracing Action for lateral SPRAM Transfers. (T-1). Provide DPAS FSM reports to organizations as required to identify authorizations and requirements. Identify organization overages and suspense units to return equipment or submit an authorization change request to retain property. (T-1). Utilize the FSM Authorization Management On-Hand Report to identify organization overages on a monthly basis.

1.6.19.17. (Replaced) Inform base level custodians of new DPAS processes, and update local training as required. Provide and document initial and annual equipment custodian Block III

 ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download