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The aim of this self-assessment is to help you set up a temporary workspace and meet health and safety requirements as far as reasonably practicable during the COVID-19 crisis. Before you start:You should complete the Cardinus training programme and then use the template below to try to ensure that your workstation setup will protect you as far as is reasonably practicableComplete the checklist once you have completed the on-line training and follow the suggested actions. ItemThe ChairYESNONASuggested Actions1Is your chair stable???Use a chair which is stable and comfortable2Can the height of the chair be adjusted????Use pillows and or cushions to help adjust the height3Are your feet fully supported by the floor when you are seated????Use a box to support your feet.4Does your chair provide support for your lower back????Roll a towel or placeand place at the back to provide lumber supportItemKeyboard and MouseYESNONASuggested Actions5Are your keyboard, mouse and work surface/laptop at your elbow height? See EHSS Moodle site???Use pillows and/or cushions to help adjust the height of your chair6Are frequently used items within easy reach????Rearrange the working area to ensure the most used items are closest to you 7Is the keyboard close to the front of the table allowing space for the wrist to rest on desk surface????Use a separate keyboard / mouse to achieve the correct position8Is your mouse and keyboard next to each other????Move the mouse closer to the keyboardItemWorkspaceYESNONASuggested Actions9Is your workspace set up? ???Set up your workspace each morning and shut down at the end of the day.10Do you have enough space for your work???If not try to find a space in the house where there is enough space and use this11Is the image on your monitor clear???If not go to the HELP functions for the computer to identify what the problem may be and try to fix. If this is not possible, speak to IT Service Helpdesk12Is the screen (monitor) positioned directly in front of you????Adjust height of the screen using books or a tin. Ensure the screen is at arm’s lengthEnsure screen height is slightly below eye level13Is the monitor screen and work surface/laptop free from glare????Draw curtains/blindsReduce brightness on screen14Do you have sufficient light for reading or writing documents????Turn on a light or desk lamp for additional lighting.ItemBreaksYESNONASuggested Actions15Do you take micro-breaks for 3 mins every 20 minutes????Set the phone clock alarm to help remind you to take reasonable breaks.Keep moving by doing desk exercises (see Moodle DSE Training Programme) ;get up to get a drink of water, keep hydrated, always break for lunch16Do you take small break for 5 mins every hour????17Do you take a one-hour break for lunch every day????18Do you look away from the screen regularly to reduce eyestrain????Look away from the screen every 20 minsFocus on something in the distance.19Where relevant, do you allow time to help family/children/elderly with household responsibilities including shopping, schooling and caring????Speak to your line manager about work/life balance.ItemAccessoriesYESNONASuggested Actions20Do you use a separate keyboard and or mouse????Speak to your line manager about purchasing a keyboard/mouse.21Do you have a headset/ headphones to use while on skype, teams or phone????Use headset or phone ear pods where this is practicable.ItemPsychological Health and SafetyYESNONASuggested Actions22Is the current temporary working from home affecting your psychological health and safety????Seek support from your line managerSpeak to family and/or friends If necessary, speak to Occupational Health Adviser (e-mail: occhealth@st-andrews.ac.uk )23Are you able to seek protection from physical safety, violence and/or bullying/harassment????Speak to your line manager and/or HR Seek support from support service provider24Are you able to seek support about your workload management and workplace work/life balance????Speak to your line manager.ItemElectrical SafetyYESNONASuggested Actions25Do you do a visual check all electrical appliances before your start????Do not use any defective appliances.Never overload power boards or sockets.26Do you turn off your computer/laptop or surface off after finishing workday????Turn off computers, laptops or surface each night. 27Does the plug to your equipment feel very hot???If so remove the plug from the socket and work off the battery. If the plug continues to over heat speak to your line managerItemFire SafetyYESNONASuggested Actions28Have you developed a house emergency plan and shared it????Develop an emergency plan and share with the household.29Do you check heat/fire alarm is working????Press test button, if fitted or check green power light is illuminated.ItemSlip, trips and fallsYESNONASuggested Actions30Have you undertaken the Cardinus DSE Training programme and also looked tat the EHSS Moodle DSE Workstation Training programme???If not, we strongly recommend that you go through these training programmes to give you guidance on setting up your workstation as well as is possible in these difficult times.31Do you maintain good housekeeping around your DSE workstation????Keep all floor areas around your workstation clear and clean ................
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