[DRAFT] MINUTES OF THE CLERICAL MEDICAL ISLE OF MAN ...



WESTERN VIKINGS R U F C COMMITTEE MEETING MINUTES 17/07/13 AT THE CREEK

Present: Tony Quaye, Chris Horton, Mark Venables (Veggie), Bryan O’Connor, Rhys Moore, Paul Wheeldon,

Apologies: Paul Gale (Suggs), Sam Radcliffe

Absent: Duncan Buchanan

Secretary: Anna-Lena Kelly (ALK)

| | |Owner |

|1. |Apologies |ALK |

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| |As above | |

|2. |Correspondence | |

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| |Information about the coaching courses had been circulated previously and there was also news| |

| |in relation to Rugby First and the RFU’s new online system. Further information will be | |

| |shared when the data has been reviewed. | |

| | | |

| |Bank Account Update | |

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| |MV confirmed that he wanted to get all invoices paid etc., before handing over to RM. It was | |

| |agreed that ALK would arrange to get the forms to amend the signatories on the bank account. | |

| |There are sufficient cheques signed to allow bills to be paid. | |

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| |Some of the club members have now begun paying their subs online. | |

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| |Training Facilities Update | |

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| |ALK informed the committee that she had spoken to a source who was investigating whether or | |

| |not Dandara may have something but this was probably wishful thinking. However, ALK had also | |

| |been in contact with Tim Crookall regarding the fields between the campsite and Clothworkers.| |

| | | |

| |TC confirmed he would look into it and get back to ALK. He wanted to assist as he considered | |

| |it an excellent community opportunity but was unsure of the lease arrangement. ALK informed | |

| |TC that it need to be free or extremely cheap to enable the club to take it on but that we | |

| |had the manpower and tools to look after the land. TC is away on a business trip for 3 weeks | |

| |but will try to get back to us within a month. | |

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| |Coaching Update | |

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| |Paul Gale (Suggs) was unavailable to attend the meeting but Paul Wheeldon and Veggie | |

| |confirmed that last week’s training had gone very well. Something like 14 had attended but 12| |

| |had apologised. Good communication is key. | |

| | | |

| |It was decided that the training due on 18/7/13 would take place on the Headlands but it | |

| |would be moved to QEII from next week. | |

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| |We would try to find the WV banner to put up on the gate as before. | |

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| |It has been agreed that Veggie will approach Merv (Irish ref) to go through the new scrum | |

| |rules when we are further into the training. | |

| | | |

| |The scrum machine is in need of some work. TQ, Veggie and RM to investigate. | |

| | | |

| |Ramsey R U C have offered to have a scrum session against us for training purposes. This is | |

| |to be arranged. | |

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| |Discipline | |

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| |This was carried forward i.e., a list of key disciplinary matters from last season to be | |

| |posted on the face book page | |

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| |Social and Community activities | |

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| |The Royal Show (9and 10th August) is the pinnacle for us as we receive funds for helping out.| |

| |We need to ensure that whoever has stated they can help out turn up at the agreed time and do| |

| |their stint. | |

| | | |

| |There is also the rearrange annual dinner which is now scheduled in for 12 October 2013 at | |

| |the Golf Club. The suggested price at present is £25 per ticket which will include the dinner| |

| |and some wine on the table. There will be a band playing too. | |

| | | |

| |We have the Hop-tu-Naa night, the Mhelliah and Christmas night out sorted. Check dates on | |

| |Facebook. | |

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| |Fixtures | |

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| |The off Island fixtures have been agreed. CH has been asked in Duncan Buchannan’s absence to | |

| |contact Dave Christian to ask him not to arrange games on certain dates due to stag dos and | |

| |weddings. Also to try to have a home game on the 12 October 2013 due to the annual dinner. | |

| | | |

| |CH has also been tasked with arranging with QEII PE teachers and ground staff about making | |

| |the pitch larger and marking it out. | |

| | | |

| |Post protectors have been located in the second container, which our key fits. | |

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| |Match day sponsors and Programmes | |

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| |We will be targeting this again and ALK will send letters/emails to various businesses in the| |

| |west. BOC to provide list of previous contacts. | |

| | | |

| |We will aim for 10. Veggie has agreed to continue with the match day programmes and he will | |

| |revamp them slightly. | |

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| |Coaching Courses | |

| | | |

| |It was agreed that we would pay for the juniors coaching as they have already committed the | |

| |time to the club and they are still at school. All other courses to be paid for upfront and | |

| |can then be claimed back after 12 months as this will show the commitment to the club too. | |

| |There has been a lot of coaching courses paid for by the club previously but then the | |

| |individual has not put the training into use with the club. | |

| | | |

| |The courses that Wagga thought may not go ahead has now got sufficient attendees to be | |

| |viable. | |

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| |AOB | |

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| |Awards and Trophies – there was a discussion regarding this in relation to presenting these | |

| |at the annual dinner. Veggie has the backing of the committee to run with this and has drawn | |

| |up some voting forms. These will be given to members in due course. | |

| | | |

| |Committee Meetings – it was agreed that the meetings would be held on the 2nd Wednesday of | |

| |each month. The next meeting is therefore the 14th August 2013. The venue will be confirmed | |

| |nearer the time. | |

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