B.3 STATEMENT OF WORK

?

5. PROJECT NUMBER (if applicable)CODE7. ADMINISTERED BY2. AMENDMENT/MODIFICATION NUMBERCODE6. ISSUED BY8. NAME AND ADDRESS OF CONTRACTOR4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE9A. AMENDMENT OF SOLICITATION NUMBER9B. DATEDPAGEOF PAGES10A. MODIFICATION OF CONTRACT/ORDER NUMBER10B. DATEDBPA NO.1. CONTRACT ID CODEFACILITY CODECODE Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of OffersE. IMPORTANT:is extended, (a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAYis not extended.12. ACCOUNTING AND APPROPRIATION DATA(REV. 11/2016)is required to sign this document and return ___________ copies to the issuing office.is not,A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.15C. DATE SIGNEDB. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b). RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:D. OTHERBYContractor16C. DATE SIGNED14. DESCRIPTION OF AMENDMENT/MODIFICATION16B. UNITED STATES OF AMERICAExcept as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.15A. NAME AND TITLE OF SIGNER16A. NAME AND TITLE OF CONTRACTING OFFICER15B. CONTRACTOR/OFFERORSTANDARD FORM 30 PREVIOUS EDITION NOT USABLEPrescribed by GSA - FAR (48 CFR) 53.243(Type or print)(Type or print)(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)(Number, street, county, State and ZIP Code)(If other than Item 6)(Specify type of modification and authority)(such as changes in paying office, appropriation date, etc.)(If required)(SEE ITEM 11)(SEE ITEM 13)(X)CHECKONE13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONSAMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT(Signature of person authorized to sign)(Signature of Contracting Officer)110A0000208-16-20170Department of Veterans AffairsVeterans Health AdministrationNetwork Contracting Office 102215 Fuller RoadAnn Arbor MI 48105YDepartment of Veterans AffairVeterans Health AdministrationNetwork Contracting Office 102215 Fuller RoadAnn Arbor MI 48105To all Offerors/Bidders VA250-17-Q-086907-27-2017 XX1** HOUR & DATE for Receipt of Offers is EXTENDED to:8/22/2017 12:00 PM ESTX1This amendment to the solicitation is being issued for the following:1. The solicitation is extended to Tuesday, August 22, 2017 12:00 PM EST.2. The following corrections are made to the statement of work:a. Frequency of TASKS paragraph 7.d. Shampoo carpets in Saginaw Healthcare Annex lobby and corridors is now removed.b. Paragraph 9. As Required is now paragraph 10. c. Paragraph 9 shall now read as Once every 2 years: a. Shampoo carpet in offices.3. Revised statement of work is attached. Christopher GundyContracting OfficerB.3 STATEMENT OF WORKJANITORIAL SERVICES The contractor shall provide the managerial, supervisory, administrative, direct, and overhead personnel necessary to perform the work specified in the contract, including the provision of all labor, transportation, equipment, and materials, except as specified herein as government furnished, to ensure that custodial services are performed at the Traverse City Veterans Affairs (VA) Community Based Outpatient Clinic (CBOC) , located at 3271 Racquet Club Drive, Traverse City, Michigan, 49684 in a manner that will maintain a satisfactory facility condition and present a clean, neat and professional appearance. Performance shall be in accordance with the standards contained herein.VA Traverse City CBOC is 7210 square foot clinic and has a combination of both carpet and tile in the clinic. See floor plan contained in the statement of work.1. Basic Cleaning Services. The contractor shall accomplish all cleaning tasks to meet the requirements of this Statement of Work and the Cleaning Matrix, located in section D.2, for Schedule of Services. Contractor shall provide janitorial cleaning and trash removal services to the Traverse City VA CBOC on a daily basis, Monday , Tuesday, Wednesday, Thursday, and Friday (except for Federal Holidays). Cleaning services shall commence following the end of normal VA patient care at 4:30 pm. The Janitorial Supervisor will be responsible for securing access for janitorial staff and securing building at end of cleaning services. Janitorial cleaning services shall maintain sanitary and antiseptic standards in accordance with this Statement of Work and the included Cleaning Matrix required for healthcare facilities. The prevention of germ, viral and bacterial transmission shall be of primary concern.2. Floor Maintenance. In all areas of the clinic, cleaning shall be done with mechanical vacuuming equipment, treated yarn mops, or push brushes covered with impregnated dusting cloths. Cleaning shall be done in such a manner that no dust is raised. Floors hall be cleaned so that no dust or streaks remain on floor, in corners, behind doors or under furniture and equipment.2.1 Tile or Linoleum Floor.( i ) Mopping: All black marks, tar, stains, gum, etc., shall be removed daily. Hosing of floors shall not be permitted. Hard to reach places shall be mopped by hand. Movable fixtures (excludes any modular type furniture and fixtures), furniture and equipment, including desks, chairs, tables, trash receptacles, business machines on rollers, etc., shall be moved, as required, during the dusting and wet mopping operations.Spot Mopping Standard: All Spot mopping shall be done with a germicidal / detergent solution. Procedure for mixing of the proper amount of germicidal / detergent solution shall be in accordance with manufacturer’s directions.Wet Mopping Standard: All wet mopping solutions shall be germicidal in content. Mopping solution shall be used in accordance with manufacturer’s directions. Floors shall be free from soap film and mop streaks. Water seepage under baseboards, bumping baseboards and corners of furniture, and splashing water on baseboards or furniture shall not be permitted. (ii) Refinishing/Buffing/Burnishing/Scrubbing/Sealing:Refinishing Standard: Finish shall be applied to a clean floor. Floors shall be cleaned removing all black rubber marks, furniture marks, tar, stains, gum, etc., prior to refinishing and buffing. No heavy accumulation of floor finish around walls, under furniture, pipes or fixtures or in corners shall be permitted. All tile and linoleum floors shall be finished. All floor finish must be approved and must be anti-slip. Moveable fixtures, furniture and equipment, including desks, chairs, tables, trash receptacles, business machines on rollers, etc., shall be moved during the refinishing and buffing operations and then replaced. Buffing Standard: All finished floors shall be buffed to hard-luster finish with a disc-type machine. Floors shall be swept / vacuumed and wet mopped before buffing and dust mopped after buffing.Burnishing Standard: Floors shall be burnished with a high speed, pad holding floor machine. Machine speed shall be between 1500 RPM to 2500 RPM. The pad shall be adjustable so as not to burn the floor. Prior to burnishing, the floor shall be wet mopped in order to remove debris. After burnishing is completed, floor shall be dust mopped. Scrubbing Standards: All floors shall be scrubbed with a disc-type floor machine with scrubbing brush or pad. Hard to reach places shall be scrubbed by hand. Floors shall be rinsed with clean water and dried. Floors shall have all wax, furniture marks, black marks, tar, gum, rust and other like substances removed. Hosing of floors shall not be permitted.Stripping Standards: Floors shall be stripped of all accumulated waxes and finishes, and thoroughly rinsed. Strippers containing acids, ammonia, or other harsh solvents shall not be used. If floors are discolored or spotting is apparent after initial stripping is completed, additional stripping shall be required until a uniform color appearance is obtained.Sealing Standard: All resilient floor coverings shall be uniformly sealed with two thin coats of a sealer / wax. 2.2 Carpet Floors.(i) Vacuuming Standards: Except for non-carpeted areas, vacuum cleaners shall be used for cleaning inside the building. Vacuums shall be equipped with High – Efficiency Particulate Air (HEPA) filters. Filters, accessories and the cleaners shall be maintained in the manner recommended by the manufacturer to assure maximum effectiveness in reducing the introduction of dust and microbes into the air. The reuses of disposable filters / bags are not acceptable. Vacuuming shall be accomplished with a vacuum cleaner of industrial grade and operational to that standard. At a minimum, filters shall be changed quarterly or sooner if they have become visibly discolored or soiled.(ii) Spot Cleaning: Spot cleaning of carpet is defined as the cleaning or shampooing of certain areas necessitated by heavy traffic patterns, accumulation of soil or spills of certain materials. Excess liquid or solid residue shall be removed with appropriate materials, and in large areas a wet pick-up vacuum shall be used if necessary.(iii) Shampooing: All carpets shall be shampooed with a commercial carpet shampoo.3. Dusting. Dust cloths and other dusting tools shall be clean. Dusting shall be accomplished by use of chemically treated cloth or paper products to avoid scattering of dust. Oil treatment is not permitted. Surfaces shall be free from dust after dusting is completed. The use of feather dusters and brushes in not permitted. All low dusting shall be done after the floor have been vacuumed or swept and the dust has settled. Wall and ceiling surfaces shall be vacuum cleaned with a soft brush nozzle attachment. Dusting includes the government owned fans. 4. Light Fixtures. Exposed light fixtures shall be washed with a sponge or clean cloth, dampened in a mild disinfectant solution and wiped dry with a clean cloth. The covers of incandescent and recessed lights shall be washed / dusted inside and outside. All insects and other foreign materials shall be removed. Every precaution shall be taken to assure that the glass and tubes are properly and securely replaced.5. Window Blinds. All smooth surface blinds shall be washed in place using soft, clean cloth dampened in a mild, neutral soap and water solution, rinsed and wiped dry with a clean cloth. A germicidal / detergent disinfectant solution shall be used with each cleaning. Care shall be taken to avoid getting cords or tapes wet. All blind slats shall be left clean and free from streaks or smears or unwashed places. Cloth covered blinds shall be cleaned according to the manufacturer’s instructions. 6. Interior Window Cleaning. Cleaning solution shall be of a type that shall not injure the frames or closing fixtures. A germicidal / detergent disinfectant solution shall be used with each cleaning7. All horizontal surfaces shall be wiped down and dusted, according to the frequency assigned in the attached Cleaning Matrix document. High Touch areas as described in the Matrix shall be wiped down on a daily basis using the VA approved anti-bacterial cleaner (spray or wipes).8. All plumbing fixtures: sinks, faucets, water fountains, deep sinks and toilets shall be cleaned on a nightly basis. 9. All furniture, tables, desks, chairs and exam tables will be swept, dusted, and wiped clean on a nightly basis. Upholstered Exam tables shall be treated with an anti-septic cleaner and wiped dry. Rolled paper covering should be restocked for all exam tables requiring new rolls. 10. All windows shall be cleaned on a weekly basis. All window dressings shall be cleaned and dusted on a weekly basis. 11. Vertical surfaces and walls shall be wiped down on a weekly basis. 12. High-touch areas, such as doorknobs, light switches, faucet knobs, sinks and other surfaces identified by VA Infection Control Nurse, shall be wiped down on a daily basis, using a VA-approved disinfection agent (usually a disinfectant wipe). Housekeeping staff are advised to observe all safety precautions when using cleaning products, to include gloves and safety glasses. 13. All floor surfaces, tile and carpeted, shall be swept, vacuumed nightly. Tile floors shall be scrubbed with an antiseptic cleanser and buffed to a sheen. Tile floors should be waxed on a regular basis. 14. Seasonal weather may cause additional cleaning efforts. Heavy rains and snow may cause heavy soiling to carpet and other floor surfaces. Janitorial staff shall be prepared to provide additional cleaning maintenance to carpets, floors and mats to provide clean surfaces that are free from stains, tripping or slipping hazards. Vendor shall place “WET FLOOR” signs down for areas that have been mopped. Vendor shall ensure that floors are completely dry before removing signage. 15. All overhead lighting fixtures shall be cleaned on a weekly basis. Any insects or foreign objects shall be removed from lighting fixtures as discovered. 16. Toilet supplies shall be restocked nightly in all toilet/restrooms, to include toilet paper, paper towels and feminine hygiene products. FREQUENCY OF TASKSVendor shall complete the below listed tasks daily, weekly, every two weeks, monthly, every two months, three times a year, twice a year, annually, as required, and in accordance with the cleaning matrix.1. Daily:Empty trash receptacles.Sweep entrances, lobbies, and corridors.Spot sweep floor and spot vacuum carpets.Clean drinking fountains.Sweep and damp mop or scrub toilet rooms.Clean all toilet fixtures, and replenish toilet supplies.Dispose of all trash and garbage generated in or about the building.Wash inside and out or steam clean cans used for collection of food remnants from snack bars and vending machines.Dust horizontal surfaces that are readily available and visibly require dusting. All horizontal surfaces shall be wiped down and dusted.Wipe down all high-touch areas such as, doorknobs, light switches, handrails, reception area surfaces, bathroom and exam room sinks and faucets, toilets and all bathroom fixtures with VA-supplied anti-microbial wipes or other products: (Clorox Healthcare? Hydrogen Peroxide Cleaner Disinfectant Wipes or WINDEX? MULTISURFACE DISINFECTANT CLEANER ) to prevent spread of Methicillin Resistant Staphylococcus Aureus (MRSA); this includes all physical therapy (PT) equipment in PT suites.Remove carpet stains.Clean all plumbing fixtures: sinks, faucets, water fountains, deep sinks and toilets.Sweep, dust, and wipe clean all furniture, tables, desks, chairs, and exam tables. Upholstered tables should be treated with an anti-septic cleaner and wiped dry. Rolled paper covering should be restocked for all exam tables requiring new paper rolls.Sweep and vacuum all floor surfaces (tile and carpeted). The tile floors shall be scrubbed with an antiseptic cleanser (the VA supplied product: 3M Neutral Cleaning Concentrate (3H) and buffed to a sheen. The floors should be waxed on a regular basis.Toilet supplies shall be restocked nightly in all toilet/restrooms, to include toilet paper, paper towels (provided by Lessor/Janitorial Service) and feminine hygiene products (provided by VA).2. Weekly:Damp mop and spray buff all resilient floors around toilets and health units.Clean all windows and window dressings.Wipe down vertical surfaces and walls.Clean all overhead lighting fixtures, exit signs and any other wall or ceiling fixtures. Any insects or foreign objects shall be removed from lighting fixtures as discovered.Clean all HVAC Air supply and return ventilation ducting diffusers, grates and grills.Sweep, vacuum and damp mop all areas underneath furniture and equipment throughout.3. Every Two Weeks:Spray buff resilient floors in secondary corridors entrance, and lobbies. Damp mop and spray buff hard and resilient floors in office space.4. Monthly:Thoroughly dust furniture. Completely sweep and/or vacuum carpets. Sweep storage space. Spot clean all wall surfaces within 70 inches of the floor.5. Every Two Months:Damp wipe toilet wastepaper receptacles, stall partitions, doors, window sills, and frames. Shampoo entrance and elevator carpets.6. Three Times a Year:Dust wall surfaces within 70 inches of the floor, vertical surfaces and under surfaces. Clean metal and marble surfaces in lobbies. Wet mop or scrub garages.7. Twice a Year:Wash all interior and exterior windows and other glass surfaces. Strip and apply four coats of finish to resilient floors in in toilet rooms. Strip and refinish main corridors and other heavy traffic areas.8. Annually:Wash all venetian blinds and dust six months from washing.Vacuum or dust all surfaces in the building of 70 inches from the floor, including light fixtures.Vacuum all draperies in place.Strip and refinish floors in offices and secondary lobbies and corridors.Shampoo carpets in corridors and lobbies.Clean balconies, ledges, courts, areaways, and flat roofs.9. Once every 2 years:a. Shampoo carpet in offices.10. As required:Spray buff resilient floors in main corridors, entrances, and lobbies.MISCELLANOEOUS1. PREMISES AND UTILITIES:1.1 The Government shall furnish, without cost to the Contractor, designated space in the building. Utilities are to be used only concerning the performance of this contract. Isolated interruption of utilities shall in no way relieve the Contractor from the performance required by this contract.*In the event that there is an extended loss of utilities (Electrical/water/sewer), that will prohibit completion of janitorial requirements before the next day’s clinic opening, the Janitorial Supervisor shall notify:a. Traverse City CBOC Landlord’s Building Manager (John McIntyre) at phone numbers:231-941-0384231-941-1515.b. The VA Medical Center Medical Administrative Assistant (MAA) @ (989) 497-2500, ext. 13175. The VA MAA shall notify the local CBOC MAA Cindy Castillo, ext. x15111. The local MAA will contact the Janitorial Supervisor to determine if VA Clinic operations will be affected.1.2 Materials, supplies and / or equipment shall not be stored in areas other than assigned.2. MATERIALS:2.1 Keys or other entry media or devices shall be maintained by the janitorial supervisor.2.2 The Government shall furnish all anti-microbial cleaning products, hand soap, sanitizer, and feminine hygiene products.HOURS OF OPERATION:Monday through Friday, after working hours 8:00 am to 4:30 pm, excluding Federal Holidays. Janitorial services shall be conducted after 4:30 pm, Monday through Friday, and completed prior to the 8:00 am opening.The ten (10) holidays observed by the Federal Government are: New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. In addition, any other day declared by the President of the United States as a national holiday.QUALITY REQUIREMENTS:The Government shall appoint a Contracting Officer’s Representative (COR) after contract award for coordinating the daily activities of this contract. The COR will be responsible for inspection and acceptance of the work performed under this contract and according to the attached Quality Assurance Surveillance Plan (Section D.2). CONTRACTOR’S REQUIREMENTS:Contractor shall be licensed to provide this service in the State of Michigan. Contractor must demonstrate their past history of providing similar medical-grade janitorial services. Contractor shall maintain and must show proof of current Workman’s Compensation insurance and liability insurance policies in sufficient amounts for the size of the company and scope of this contract.Personnel rosters: Current written rosters of all regular and alternate employees shall be provided to the COR and the Contracting Officer. Employees not listed shall not be allowed to work in the facility.Contractor personnel shall conduct themselves in a polite manner with all staff, visitors and patients at all times. Contractor shall provide VA/Occupational Safety Health Administration (OSHA) approved Personal Protective Equipment (PPE), i.e. gloves, eye protection.Contractor shall provide all toilet paper and paper towels and other cleaning agents as needed that meet Joint Commission / VA standardsOTHER REQUIREMENTS:If Janitorial Service is contracted apart from lease agreement, then other cleaning agents not provided by VA shall be provided by the contractor. Contractor shall provide MSDS sheets for all products used on-site. SAFETY AND FIRE PREVENTION:The Contractor shall comply with applicable Federal, State, and local safety and fire regulations and codes that are in effect at the beginning of the contract period. The Contractor shall keep abreast of and comply with changes in these regulations and codes applicable to the contract.The Contractor’s personnel shall follow applicable facility policies concerning fire/disaster programs.DAMAGES:All tasks accomplished by Contractor personnel shall be performed to preclude damage or disfigurement of government-owned furnishings, fixtures, equipment, and architectural or building structures. The Contractor shall report any damage or disfigurement to these items when caused by the Contractor’s personnel. This report shall be given to the COR and Contracting Officer. All damage to facilities and fixtures caused by the Contractor during work performance shall be reported to the COR. The Government is not held responsible for Contractor’s equipment or belongings that are lost, stolen or damaged. Prior to the effective date of this contract, the COR shall show and/or tell the Contractor those government items not be moved or otherwise handled by Contractor’s personnel. EMPLOYEE TRAINING:To ensure competent and safe performance of the work under this contract, the Contractor shall provide appropriate training to employees prior to the beginning of service under this contract. This includes any OSHA or specific MSDS sheet instruction for chemicals etc. used in performance of this contract. All employees shall complete and provide documentation of annual completion of mandatory VA Privacy Course. COR shall provide hard copy (paper) of course or shall provide online web access to course. . END OF STATEMENT OF WORK ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download