A S D A - Great Ashby Community Council



|Great Ashby Community Council |

|Minutes of the Annual meeting held on |

|Thursday 9th May 2019 at |

|Great Ashby Community Centre |

|Present: Cllr George Davies, Cllr Robert Logan, Cllr Evelyn Goldwater, Cllr Jessica Davies, Cllr Matt Allen, Cllr Paul Porter, Cllr Terry Tyler, Cllr Keith |

|Abrahams, Cllr David Abrahams |

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|Minutes by Pauline Kellett (Clerk) |

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|5 members of the public |

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| | |Action |

|Minute No | | |

|1529 |Election of Chair & Declaration of Acceptance of Office | |

| |Cllr George Davies as outgoing vice-chair asked for nominations for Chair. | |

| |Cllr George Davies nominated Cllr Matt Allen, seconded by Cllr Evelyn Goldwater. | |

| |Cllr Terry Tyler nominated Cllr Robert Logan who declined to be nominated. | |

| |All voted in favour of Cllr Matt Allen who signed a declaration of acceptance of office and took the Chair. | |

|1530 |Election of Vice Chair | |

| |Cllr Robert Logan nominated Cllr Jessica Davies, seconded by Cllr Evelyn Goldwater. All voted in favour. Cllr Jessica | |

| |Davies signed the declaration of acceptance of office. | |

|1531 |Apologies for absence - None | |

|1532 |Declaration of Interests | |

| |None | |

|1533 |Approval of Minutes of meeting held on 11th April 2019 | |

| |RESOLVED that the minutes be approved as a true record of proceedings | |

|1534 |To receive a verbal report from the Clerk on actions arising from the previous meeting. | |

| |Re minute no.1520 – The Clerk has identified times when the Community Centre hall is free during the day for a meeting | |

| |with the neighbourhood businesses. She will do a Doodle poll to ascertain availability of councillors then call on the | |

| |businesses to discuss the best time for a meeting. | |

| |Re minute no.1521 – Cllr Matt Allen has drafted some ideas for a community survey that will be presented at the Annual | |

| |Parish meeting. | |

| |Re minute no.1522 – The clerk has clarified how to deal with an unruly Chair for the purposes of the Standing orders. | |

| |Re minute no. 1523 – The Clerk has organised the Annual Parish meeting, the Police and Fire Brigade will not be present. | |

|1535 |Co-option to the Council – Mr Nick Gardiner and Mr Ian Brown (personal statements previously circulated. | |

| |Questions were asked first of Mr Gardiner then of Mr Brown about why they were interested in becoming Community | |

| |Councillors, both replying that they wanted to give something back to the community and felt they had time to do this. | |

| |They were also asked their ideas on how they would engage with the community and also why they hadn’t nominated themselves| |

| |when the election was on. | |

| | | |

| |There was some uncertainty about how the voting should proceed. After discussion it was agreed to ask the gentlemen to | |

| |leave the room whilst a vote was taken. It was agreed to vote by a show of hands. | |

| |All voted in favour of Mr Gardiner, seven voted in favour of Mr Brown with two abstentions. | |

| |They were invited back in to the room and signed the declaration of acceptance of office and joined the Council. | |

|1536 |To agree membership of the following committees:- | |

| |A brief overview of each committee was given. | |

| | | |

| |Highways & Grounds Maintenance – Cllrs Paul Porter, Robert Logan, Evelyn Goldwater, Terry Tyler, David Abrahams | |

| | | |

| |Strategic Planning – Cllrs Jessica Davies, Robert Logan, Nick Gardiner, Matt Allan, Ian Brown | |

| | | |

| |Staffing – Cllrs Matt Allen, Evelyn Goldwater, Robert Logan, Jessica Davies | |

|1537 |To consider if there is a need for any additional committees | |

| |There was a discussion about additional committees, Cllr Robert Logan pointed out the extra work for the Clerk. | |

| |There were ideas for a Neighbourhood Plan group, Engagement with the Community and a suggestion from Cllr Matt Allen about| |

| |a review of how the Council operates and where the survey fits in. | |

| | | |

| |Cllr Terry Tyler wanted to propose a Neighbourhood Plan committee, there was a discussion on this and Cllr Logan asked | |

| |what would the purpose be as Great Ashby is full to its boundary with houses. There is the question as to whether boundary| |

| |changes might happen with the new housing developments. Cllr Tyler answered that it helps with getting section 106 monies | |

| |at the very least. | |

| |Cllr Matt Allen proposed ‘that a working group be established to look at the feasibility of doing a Neighbourhood Plan’. | |

| |All were in agreement. | |

| |The following Councillors would be on this group – Cllrs Evelyn Goldwater, George Davies, Terry Tyler, Matt Allan, Keith | |

| |Abrahams, David Abrahams. | |

| |The Clerk will check if working groups need to operate through a committee. | |

| |Cllr Keith Abrahams proposed an Engagement Committee. Seconded by Cllr Terry Tyler. All in agreement. | |

| |The following councillors will be on this committee – Cllrs Keith Abrahams, Matt Allen, Paul Porter, George Davies, Nick | |

| |Gardiner, Ian Brown. | |

| |The Clerk will arrange dates for all the committees via Doodle Poll | |

| | |PK |

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| | |PK |

|1538 |To receive the Finance Report. | |

| |Report received. As of 30th April there was £73,607.03 in the bank accounts of which £36,643.50 is in the reserve account.| |

| |£6,500 has been transferred from the current account to the 2nd account to add to the reserves for the play equipment | |

| |replacement fund. The first precept payment has been received of £21,500. The RFO pointed out that she had made an error | |

| |in her letter to NHDC regarding the precept demand and has asked for £43.000, it should have been £43,300. She apologised | |

| |for this error and the budget will need to be adjusted by £300. | |

| |There were no questions on the figures. But a question if we have a Reserves Policy. There is not a specific policy but | |

| |the 2nd account is agreed to have reserves to cover some funding for allotments, for professional fees if these services | |

| |are required and for play equipment replacement costs. | |

| |The RFO requested that 2 more signatories be agreed as 2 have now left. | |

| |It was agreed that Cllrs Matt Allen and Jessica Davies will join Cllrs Robert Logan and Evelyn Goldwater as signatories. | |

| |The RFO also requested that she make moves to allow the banking to be done online with regard to making payments. This was| |

| |also agreed. | |

|1539 |To note the schedule of meetings (previously circulated). | |

| |Schedule noted. | |

|1540 |Correspondence – previously circulated. | |

|1541 |Date of the next meetings: | |

| | | |

| |Full Council meeting – Thursday 13th June 2019 to start at 7.00 pm | |

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| |Highways & Grounds Maintenance Committee - Wednesday 22nd May | |

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| |Any additional agenda items to be sent to the Clerk 10 days in advance of the meeting. | |

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| |Meeting closed at 8.00 pm | |

Signed as an accurate record: ……………………………………………

Dated: ……………………………………………

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