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H08- 065 – Procedure
September 3, 2008
|TO: |Area Agency on Aging (AAA) Directors |
| |Home and Community Services (HCS) Division Regional Administrators |
|FROM: |Bill Moss, Director, Home and Community Services Division |
|SUBJECT: |Electronic Fingerprinting Procedures for Individual Providers (IP) and Home Care Agency (HCA) Providers |
|Purpose: |To describe the process for completing background checks using electronic fingerprinting for IPs of AAAs, |
| |HCAs, and the Home Care Quality Authority, and to provide a list of locations, addresses, and times of |
| |operation for these electronic fingerprinting sites. |
|Background: |This MB updates MB H08-043 which was informational in nature, published on June 26, 2008. |
| |RCW 43.20A.710 and RCW 43.43.837 require the department to complete fingerprint-based background checks on |
| |IPs and HCA providers that have lived in the state less than 3 consecutive years. This is a condition of |
| |qualification in order to be contracted and paid by the department. |
| |Statute continues to allow for provisional hire pending the outcome of background checks. |
| |The Children’s Administration (CA) and ADSA have partnered to develop a contract with Integrated Biometric |
| |Technology (IBT) to complete fingerprinting for ADSA and CA in order to increase the timeliness and |
| |efficiency of the process and to significantly reduce the rejection rate. |
| |The department will continue to pay for the fingerprint-based background checks as they do now through a |
| |monthly charge back from BCCU to ADSA. |
|What’s new, changed, or |Locating an Electronic Fingerprinting Site & Scheduling an Appointment: |
|Clarified |IBT has established its initial twenty-two fingerprinting locations. (See attached.) IBT is seeking an |
| |additional King County location. HCS is keeping a list of requested additional locations and IBT plans to add|
| |additional locations based on increases in volume. |
| |In addition to viewing the attachment below, you can find these locations and schedule appointments for |
| |fingerprinting through the IBT Call Center or on the website: |
| |The Call Center is open from 8:00-5:00, and the toll-free number is 1-888-771-5097. Call Centers will provide|
| |interpreters in Spanish and Russian. |
| |The website can be accessed seven days a week, twenty-four hours a day at: . |
| |Information is available online in 23 languages. |
|ACTION: |Applicants may schedule their own appointment for fingerprinting or AAA/HCS/HCQA staff may schedule the |
| |appointment for the applicant. |
| |Appointments can only be scheduled after you receive the OCA # from BCCU (see instructions below). |
| |Follow the attached instructions when completing a fingerprint-based background check. There is a process |
| |for those: |
| |With web-based background check access; and |
| |Without web-based background check access. |
| |Note: The web-based application is not available to home care agencies and HCQA Referral Registries that are|
| |independent of an AAA. |
|Related |RCW 43.20A.710 |
|REFERENCES: |RCW 43.43.837 |
|ATTACHMENT(S): |Fingerprinting process for AAA/HCS and for HCQA registries with web-based background check access: |
| |[pic] |
| |Fingerprinting process for Home Care Agency and HCQA registries without the web-based background check |
| |access: |
| |[pic] |
| |Fingerprinting Locations/Sites: |
| |[pic] |
| |Fingerprint Appointment Form |
| |[pic] |
|CONTACT(S): |Sue McDonough, Program Manager |
| |(360) 725-2533 |
| |mcdonsc@dshs. |
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