ESSENTIAL MICROSOFT OFFICE 2010 Tutorials for Teachers
ESSENTIAL MICROSOFT OFFICE 2010TM
Tutorials for Teachers
by
Bernard John Poole Associate Professor Emeritus University of Pittsburgh at Johnstown
Johnstown, PA, USA
Copyright ? Bernard John Poole, 2010 All rights reserved
ESSENTIAL Microsoft Office 2010: Tutorials for Teachers Copyright ? Bernard John Poole, 2010. All rights reserved
Dedicated to my wife Marilyn Giorgio-Poole, PhD to our son, Zsolt, and his wife Ann and to my American family, especially Anne and Augie Giorgio, whose outspread arms welcomed me to the United States of America thirty years ago, and who, over the years, have been a source of much
happiness and joy.
"Life begets life. Energy creates energy. It is by spending oneself that one becomes
rich."
Sarah Bernhardt (1844-1923)
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ESSENTIAL Microsoft Office 2010: Tutorials for Teachers Copyright ? Bernard John Poole, 2010. All rights reserved
Brief Table of Contents
Lesson 1 Lesson 2 Lesson 3 Lesson 4 Lesson 5 Lesson 6 Lesson 7 Lesson 8 Lesson 9 Lesson 10
Table of Contents
i
Introduction
1
INTRODUCTION TO WORD
4
Writing a Conference Call letter
MORE ON WORD PROCESSING
34
Working with larger documents
THE OFFICE DRAWING TOOLS
83
INTRODUCTION TO THE EXCEL SPREADSHEET
122
Preparing a gradebook
MORE ON THE USE OF THE SPREADSHEET
157
Making changes to existing spreadsheets
INTRODUCTION TO THE ACCESS DATABASE
194
Keeping student records
MAIL MERGE AND RELATED OPERATIONS
224
Form letters, data sources, and mailing labels
MORE ON DATABASE USE
254
Manipulating the data in the database
POWERPOINT PRESENTATIONS
278
Creating Slide Shows and related teaching materials
POWERPOINT BEYOND THE BASICS
309
Interactive, non-linear slide shows
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ESSENTIAL Microsoft Office 2010: Tutorials for Teachers Copyright ? Bernard John Poole, 2010. All rights reserved
CONTENTS
INTRODUCTION .............................................................................................................. 1 I.1 THE OBJECTIVES OF THIS TEXT ........................................................................ 1 I.2 WHAT IS SPECIAL ABOUT THIS TEXT?............................................................. 1 I.3 WHY MICROSOFT OFFICE 2010? ........................................................................ 2 I.4 THE STATUS OF COMPUTING IN SCHOOLS ..................................................... 2 I.5 TEACHING IS A COOPERATIVE ENDEAVOR .................................................... 3 I.6 ACKNOWLEDGMENTS ......................................................................................... 3
REFERENCES ......................................................................................................... 3
Lesson 1
1.1 1.2 1.3
1.4 1.5
INTRODUCTION TO WORD ................................................................................ 4 Writing a Conference Call letter
BEFORE YOU BEGIN............................................................................................. 4
LEARNING OUTCOMES........................................................................................ 5
OVERVIEW OF MICROSOFT OFFICE 2010 ......................................................... 5
OPENING AND NAMING A NEW WORD DOCUMENT...................................... 6 Saving a new Word document ................................................................................... 8 Creating a new folder on a disk ............................................................................... 10
SOME HELPFUL HINTS WHILE USING WORD................................................. 11 Word processing is not the same as using a typewriter............................................. 11 There are two cursors you need to know about ........................................................ 12 Correcting errors while entering text ....................................................................... 13 Removing unwanted Returns (using the Show/Hide option) .................................... 13 Undoing unintended actions .................................................................................... 14 Scrolling through a document.................................................................................. 14 Shortcuts or quick keyboard commands................................................................... 16 Renaming a document ............................................................................................. 17
CREATING AND SAVING A DOCUMENT ......................................................... 17 Typing the Conference Call letter............................................................................ 17
UPDATING AND SIMPLE FORMATTING OF A DOCUMENT ......................... 19 Inserting the date..................................................................................................... 19
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ESSENTIAL Microsoft Office 2010: Tutorials for Teachers Copyright ? Bernard John Poole, 2010. All rights reserved
Adding text to an existing document........................................................................ 20 Removing text ......................................................................................................... 20 Changing text .......................................................................................................... 21 Selecting (highlighting) a block of text .................................................................... 21 Changing margins and using the Word Indent Markers........................................... 24
1.6 CHECKING THE DOCUMENT FOR SPELLING ERRORS ................................. 27 Accessing the spelling checker ................................................................................ 27
1.7 PRINTING A FIRST DRAFT OF THE DOCUMENT............................................ 29 Print Preview-ing your work.................................................................................... 29 Removing your document from the printer .............................................................. 30 Always proofread your writing ................................................................................ 30
1.8 RUNNING OFF A FINAL COPY........................................................................... 31
1.9 MAKING A BACKUP COPY OF THE DOCUMENT ........................................... 31
LOOKING BACK .................................................................................................. 31 LOOKING FORWARD .......................................................................................... 32 SKILL CONSOLIDATION .................................................................................... 32
Lesson 2 2.1 2.2
2.3 2.4
MORE ON WORD PROCESSING...................................................................... 34 Working with larger documents
LEARNING OUTCOMES...................................................................................... 34
GETTING STARTED............................................................................................. 35 Before we begin ...................................................................................................... 35 Setting up for the tutorial......................................................................................... 35 Inserting Page Numbers .......................................................................................... 36
MORE TOOLS FOR FORMATTING TEXT.......................................................... 38 A word about default settings .................................................................................. 38 A word about WYSIWYG ...................................................................................... 38 Setting the margins.................................................................................................. 38 Aligning text ........................................................................................................... 39 Choosing font faces................................................................................................. 41 Changing the point size of text ................................................................................ 42 Inserting page breaks............................................................................................... 43 Spacing before and after paragraphs ........................................................................ 44
BULLETS AND NUMBERED LISTS.................................................................... 45 Numbered lists ........................................................................................................ 45 Bulleted lists ........................................................................................................... 47
SETTING OFF A BLOCK OF TEXT WITH A BORDER...................................... 49
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ESSENTIAL Microsoft Office 2010: Tutorials for Teachers Copyright ? Bernard John Poole, 2010. All rights reserved
2.5 USING TAB STOPS............................................................................................... 51 Inserting Tab stops .................................................................................................. 51 Removing Tab stops................................................................................................ 53
2.6 STYLE OF TEXT AND LINE SPACING............................................................... 54 Boldface.................................................................................................................. 54 Underline ................................................................................................................ 55 Italics ...................................................................................................................... 55 Line Spacing ........................................................................................................... 56
2.7 INDENTING TEXT................................................................................................ 56 Adjusting (moving) the Indent Markers ................................................................... 56 Indenting the first line of paragraphs ....................................................................... 57 Hanging indents ...................................................................................................... 59
2.8 CREATING SECTIONS AND COLUMNS OF TEXT ........................................... 61
2.9 FINDING AND REPLACING TEXT ..................................................................... 64 Finding a text string................................................................................................. 64 Replacing a single occurrence of a text string .......................................................... 66
2.10 MOVING AND COPYING TEXT WITHIN A DOCUMENT ................................ 68 Moving text within a document ............................................................................... 69 Copying text within a document .............................................................................. 70
2.11 CHECKING THE DOCUMENT OF SPELLING AND OTHER ERRORS............. 70
2.12 ADDING GRAPHICS TO A WORD DOCUMENT................................................ 71
2.13 CREATING A TABLE OF CONTENTS ................................................................ 73
LOOKING BACK .................................................................................................. 76 LOOKING FORWARD .......................................................................................... 76 SKILL CONSOLIDATION .................................................................................... 77
Lesson 3 THE OFFICE DRAWING TOOLS ..................................................................... 83
LEARNING OUTCOMES...................................................................................... 83
3.1 GETTING STARTED............................................................................................. 83 Before we begin ...................................................................................................... 84 Accessing the drawing tools .................................................................................... 85 Changing the Page Orientation ................................................................................ 87
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