Student Records - 101



Student Records - 101

Created on Friday, December 22, 2006

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Table of Contents

Introduction iv

Viewing Student Data 1

Exercise 1: Fernando Freshman 1

Exercise 2: Theresa Transfer 27

Exercise 3: Chan Continue 44

Introduction

This class is for advisors who will use student data in PeopleSoft to advise their students.

The PeopleSoft system won't go live untill February 2007. You will start using this system for Fall 2007 semester. At the mean time, you still need to use the SIS for the Spring and summer 2007 semesters.

Instruction:

In the outline that appears to the left you will see a folder titled Student Records - View Only. Expand that folder by clicking on the + sign next to it.

You will then see a lessons titled Viewing Student Data.

Expand the lesson and then click on each Topic within.

As you click on each topic you will notice that the See It, and Try It, icons become activated at the upper right area of the interface. Click through each of these views to learn the new system.

Viewing Student Data

Exercise 1: Fernando Freshman

Procedure

Exercise 1

In this exercise, we are going to view the students data for Fernando Freshman001.

 

[pic] 

|Step |Action |

|  |First, let's navigate to the Student Servise Center. |

| |Click the Campus Community link. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Student Services Center button. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |We are going to type the name of the student and click search. |

| |Click in the Last Name field. |

| |[pic] |

|  |Enter "Freshman" in the Last Name field. |

|  |Click in the First Name field. |

| |[pic] |

|  |Enter "Fernando" in the First Name field. |

|  |Click the Search button. |

| |[pic] |

|  |For this exercise, we are going to view the data of Fernando Freshman001. |

| | |

| |His ID (Affiliate ID) is 1200117917, and Campus ID is 995012017. |

| |Click the Freshman001, Fernando link. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Let's find out his Program/Plan. |

| |Click the Academics link. |

| |[pic] |

|  |You will see the Program/Plan information under the academics tab. |

| | |

| |Program: UGUC University College |

| |Plan: UCEXPLPOLYExploratory |

 

[pic] 

|Step |Action |

|  |Next, we will look at his GPA, which is under the admissions tab. |

| |Click the Admissions link. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the scrollbar. |

|  |His highschool GPA is 2.860. |

|  |Let's take a look at his Class Rank. |

| |Click the External Courses link. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the External Academic Summary tab. |

| |[pic] |

|  |His Class Rank is 50. |

 

[pic] 

|Step |Action |

|  |Let's go back to Student Service Center and look at his Honors College status. |

| |Click the Student Service Center link. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the General Info tab. |

| |[pic] |

|  |The Honors Student Service Indicator shows positive which means he is a honors student. |

 

[pic] 

|Step |Action |

|  |To find out the Nationlity/Citizenship status, |

| |Click the Go to top link. |

| |[pic] |

|  |Click the Edit Personal Data link. |

| |[pic] |

|  |You can see his Citizenship along with other personal information. |

 

[pic] 

|Step |Action |

|  |Click the Cancel button. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Go to top link. |

| |[pic] |

|  |To find out the enrollment Date, |

| |Click the student center tab. |

| |[pic] |

|  |You will see the Enrollment Dates here. But the system is not ready at this time. |

 

[pic] 

|Step |Action |

|  |Next, we need to look at his immunization records. |

| |Click the General Info link. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Measles Immunization link. |

| |[pic] |

|  |This shows that he still needs one measles record to meet the measles requirement. |

 

[pic] 

|Step |Action |

|  |Click the Return button. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Now let's see if transcripts are needed for him. |

| |Click the Admissions tab. |

| |[pic] |

|  |Click the scroll bar. |

|  |It shows that transcript from his high school is needed. |

 

[pic] 

|Step |Action |

|  |Click the scrollbar. |

|  |To view all his test results, |

| |Click the View All link. |

| |[pic] |

|  |Next, we'll look at the Service Indicators and Holds. |

| |Click the General Info link. |

| |[pic] |

|  |This is a list of all the Service Indicators for him. You can click on each one of them to view the details. |

 

[pic] 

|Step |Action |

|  |Click the student center link. |

| |[pic] |

|  |As you can see, there are two holds for him. You can click the details button to find out more information. |

 

[pic] 

|Step |Action |

|  |Next, we'll look at his current high school courses. |

| |Click the Admissions link. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the scrollbar. |

|  |Click the External Courses link. |

| |[pic] |

|  |This shows you his current high school course information. |

 

[pic] 

|Step |Action |

|  |To go back, |

| |Click the Cancel button. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the scrollbar. |

|  |Now, let's look at his Test Credit. |

| |Click the Transfer Credit link. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Detail link. |

| |[pic] |

|  |This shows his Test Credit information. |

 

[pic] 

|Step |Action |

|  |To go back, |

| |Click the Cancel button. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Next is his Student Groups information. |

| |Click the General Info link. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Go to top link. |

| |[pic] |

|  |This shows that he is in two student groups. |

|  |Click the Go to top link. |

| |[pic] |

|  |Let's find out if he is eligible to enroll. |

| |Click the Academics tab. |

| |[pic] |

|  |It shows that he is not eligible to enroll for the Fall 2007. |

 

[pic] 

|Step |Action |

|  |The last item is about the Advising Hold. |

| |Click the student center link. |

| |[pic] |

|  |It shows that he has an Advising Hold. |

|  |End of Procedure. |

Exercise 2: Theresa Transfer

Procedure

Exercise 2

In this exercise, we are going to view the students data for Theresa Transfer001.

 

[pic] 

|Step |Action |

|  |This is the search results page after you searched her name in the Student Service Center. |

| |Her ID (Affiate ID) is 1200118268. |

| |Click the Theresa Transfer001 link. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Let's look at her Program/Plan. |

| |Click the Academics link. |

| |[pic] |

|  |Program: UGHS College of Human Services |

| | |

| |Plan: HSCRJBS Criminal Justice & Criminology |

 

[pic] 

|Step |Action |

|  |Next, we need to look at her phone number and E-mail address. |

| |Click the General Info tab. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Go to top link. |

| |[pic] |

|  |Home Phone: 480/768-9922 |

| |E-mail: theresatran@ |

| | |

| |To go back, |

| |Click the Go to top link. |

| |[pic] |

|  |The Enrollment Date can be found under the Studnet Center tab. |

| |Click the student center link. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Cancel button. |

| |[pic] |

|  |This link will take you to the Enrollment Date information. But the system is not ready at this time. |

 

[pic] 

|Step |Action |

|  |Let's look at her immunization records. |

| |Click the General Info tab. |

| |[pic] |

|  |There is no Service Indicators about the immunization which means her immunization records has been received. |

 

[pic] 

|Step |Action |

|  |Next, we'll find out if transcripts are nedded for her. |

| |Click the Admissions link. |

| |[pic] |

|  |Click the scrollbar. |

 

[pic] 

|Step |Action |

|  |Click the triangle button. |

| |[pic] |

|  |This shows that her college transcript is needed. |

|  |Let's scroll down to view her test scores. |

| |Click the scrollbar. |

|  |Here is her test score information. |

|  |To see the Service Indicators, |

| |Click the General Info link. |

| |[pic] |

|  |This shows that she has one negative Service Indicator. |

 

[pic] 

|Step |Action |

|  |Next, let's look at her previous college credit. |

| |Click the Transfer Credit link. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Detail link. |

| |[pic] |

|  |Here is the Previous College Credit information. |

| | |

| |Institution Name: Pima Community College |

| |Type: 2 year institution |

| |Suject & Course Number: WRIT 101 |

| |ASU equivalent: ENG 101 |

 

[pic] 

|Step |Action |

|  |Click the Cancel button. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Next, let's look at her Student Group information. |

| |Click the General Info link. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the scrollbar. |

|  |This shows that she is in the Athlete Student group. |

|  |Click the Go to top link. |

| |[pic] |

|  |Now let's see if she is eligible to enroll or not. |

| |Click the Academics link. |

| |[pic] |

|  |This shows that she is not eligible to enroll. |

 

[pic] 

|Step |Action |

|  |Let's check her Advising Hold. |

| |Click the student center link. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Details link. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Advising UT Service Indicator link. |

| |[pic] |

|  |This is the detail information of her Advising Hold. |

|  |Click the Return button. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the Cancel button. |

| |[pic] |

|  |End of Procedure. |

Exercise 3: Chan Continue

Procedure

Exercise 3

In this exercise, we are going to view the students data for Chan Continue000.

 

[pic] 

|Step |Action |

|  |This is the search results page after you searched his name in the Student Service Center. |

| | |

| |ID (Affiliate ID): 1200117904 |

| |Click the Chan Continue000 link. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |The Program/Plan information is under the academics tab. |

| |Click the Academics tab. |

| |[pic] |

|  |He is in the College of Liberal Arts & Science with a Business Minor. |

| | |

| |He also has Spanish as addtional plan. |

 

[pic] 

|Step |Action |

|  |Let's check his Academic Standing. |

| |Click the 2071 - 2007 Spring link. |

| |[pic] |

|  |It shows that he is on probation as of 2006-12-15. |

|  |Next, let's look at his previous programs/plans. |

| |Click the Admissions tab. |

| |[pic] |

|  |He was admitted into the University College. |

 

[pic] 

|Step |Action |

|  |Let's look at his Service Indicators. |

| |Click the General Info link. |

| |[pic] |

|  |This shows that he is a Student Veteran. |

 

[pic] 

|Step |Action |

|  |Next, we'll look at his current classes. |

| |Click the student center link. |

| |[pic] |

|  |This shows his current classes. You can click the weekly schedule link to see his weekly class schedule. |

 

[pic] 

|Step |Action |

|  |Now let's look at his completed classes. |

| |Click the Academics link. |

| |[pic] |

 

[pic] 

|Step |Action |

|  |Click the 2067 - 2006 Fall link. |

| |[pic] |

|  |Click the scrollbar. |

|  |Here is a list of classes he has already completed. |

|  |Click the scrollbar. |

|  |His Student Group information is under the general info tab. |

| |Click the student center link. |

| |[pic] |

|  |He is not in any of the Student Groups. |

 

[pic] 

|Step |Action |

|  |Let's find out if he is eligible to enroll. |

| |Click the Academics link. |

| |[pic] |

|  |This shows that he is eligible to enroll. |

 

[pic] 

|Step |Action |

|  |Click the student center link. |

| |[pic] |

|  |He has no holds. |

|  |End of Procedure. |

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