First Look 2007 Microsoft Office System eBook

PUBLISHED BY Microsoft Press A Division of Microsoft Corporation One Microsoft Way Redmond, Washington 98052-6399 Copyright ? 2006 by Microsoft Corporation All rights reserved. No part of the contents of this book may be reproduced or transmitted in any form or by any means without the written permission of the publisher. Library of Congress Control Number 2005939242 ISBN-13: 978-0-7356-2265-4 ISBN-10: 0-7356-2265-5

Printed and bound in the United States of America.

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Distributed in Canada by H.B. Fenn and Company Ltd.

A CIP catalogue record for this book is available from the British Library. Microsoft Press books are available through booksellers and distributors worldwide. For further information about international editions, contact your local Microsoft Corporation office or contact Microsoft Press International directly at fax (425) 936-7329. Visit our Web site at mspress. Send comments to mspinput@. Microsoft, ActiveX, Excel, InfoPath, Microsoft Press, MSDN, OneNote, Outlook, PivotChart, PivotTable, PowerPoint, SharePoint, Visio, Windows, Windows Mobile, and Windows Vista are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Other product and company names mentioned herein may be the trademarks of their respective owners. The example companies, organizations, products, domain names, e-mail addresses, logos, people, places, and events depicted herein are fictitious. No association with any real company, organization, product, domain name, e-mail address, logo, person, place, or event is intended or should be inferred. This book expresses the author's views and opinions. The information contained in this book is provided without any express, statutory, or implied warranties. Neither the authors, Microsoft Corporation, nor its resellers, or distributors will be held liable for any damages caused or alleged to be caused either directly or indirectly by this book. Acquisitions Editor: Juliana Aldous Atkinson Developmental Editor: Sandra Haynes Project Editor: Valerie Woolley Technical Editor: Steve Sagman Editorial and Production: Studioserv

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Contents at a Glance

Part I

1 2 3

Introducing the 2007 Microsoft Office System

Time for Something New . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3 A New Look. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Important Systems: Help and Security . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Part II Preparing and Producing Professional Results

4 Create Professional Documents with Office Word 2007 . . . . . . . . . . . . 41

5 Extend Your Insight with Office Excel 2007 . . . . . . . . . . . . . . . . . . . . . . . 59

6 Produce Attention-Getting Presentations with Office PowerPoint 2007 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

7 Produce Professional Business Materials with Office Publisher 2007 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

8 Gather, Find, and Share Information with Office OneNote 2007 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

9 Tracking Information Quickly and Effectively with Office Access 2007 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

Part III Communicating and Collaborating: People and Processes

10 Manage Your Time, Tasks, and E-Mail with Office Outlook 2007 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151

11 Enhance Team Effectiveness with Office Groove 2007. . . . . . . . . . . . . 171

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Table of Contents

Acknowledgments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiii

Part I

1

2

Introducing the 2007 Microsoft Office System

Time for Something New . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

The Changing Way We Work . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 The Changing Nature of the Microsoft Office System . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Meeting Today's Work Challenges. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Finding What You Need to Make Educated Business Decisions . . . . . . . . . . . . . 6 Prioritizing Your Work Efforts--Weeding Out the Irrelevant . . . . . . . . . . . . . . . 7 Connecting to the Right People and Getting the Job Done . . . . . . . . . . . . . . . . 8 Learning and Using Flexible Tools for Varying Experience Levels. . . . . . . . . . . . 8 The 2007 Microsoft Office System--Tools for Today . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 New 2007 Microsoft Office System Versions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Upgrading to the 2007 Microsoft Office System. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Value Benefits of the 2007 Microsoft Office System . . . . . . . . . . . . . . . . . . . . . . 12 A Lower Learning Curve . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Legacy Mode and Keyboard Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Create It Once; Use It Many Times . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

A New Look. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Learning the Landscape: The 2007 Microsoft Office System User Interface . . . . . . . . 15 Using the New User Interface. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Command Tabs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Command Sets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Contextual Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Dialog Launchers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Galleries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Live Preview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 The New File Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Quick Access Toolbar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

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