Housing access coordination



Housing access coordination

|Page posted: 7/13/05 |Page reviewed: 11/18/16 |Page updated: 11/18/16 |

|Legal authority |Federally approved BI, CAC, CADI and DD waiver plans |

|Background |Changes to the housing access coordination (HAC) waiver service launched July 1, 2016. The changes are based on the successful outcomes |

| |of the Housing Access Services (HAS) grant. Since fall 2009, more than 1,700 people have used HAS to move from licensed or unlicensed |

| |settings to homes of their own that are not owned, leased, or controlled by disability services providers. |

| |The HAS grant program is still available. For more information, see The Arc of Minnesota – Housing access services. |

|Definition |Housing access coordination (HAC): A waiver service that helps people plan for, find and move to homes of their own that are not owned, |

| |leased or controlled by disability services providers. It is a pay-for-performance, person-centered service that pays for staff |

| |assistance based on the results achieved. A provider is reimbursed for actual time spent helping a person get housing. |

|Eligibility |A person is eligible to receive housing access coordination if he or she is enrolled on one of following waivers: |

| |Brain Injury (BI) |

| |Community Alternative Care (CAC) |

| |Community Access for Disability Inclusion (CADI) |

| |Developmental Disabilities (DD). |

| |A person can use housing access coordination to move to his or her own home from any of the following settings: |

| |Family or corporate adult foster care homes |

| |Hospitals |

| |Institutions for Mental Diseases (IMD) |

| |Intensive rehabilitation treatment and rule 36 settings |

| |Intermediate care facilities for persons with developmental disabilities (ICF/DD) |

| |Nursing facilities |

| |Registered housing with services establishments |

| |Unlicensed settings. |

|Covered services |Housing access coordination is delivered in four stages: |

| |1. Plan |

| |2. Find |

| |3. Move |

| |4. Follow-up. |

| |Each of the stages includes various supports. The four stages must be delivered in order. |

| |The first three stages – plan, find and move – include no more than 50 hours (200 units) each. The last stage – follow-up – includes no |

| |more than 50 hours (200 units) per year after a move is complete. |

| |1. Plan |

| |50 hours (200 units) |

| |The plan stage may include: |

| |Meetings between the person, the lead agency and HAC staff |

| |Developing a person-centered housing plan |

| |Creating a budget |

| |Applying for housing/utility voucher(s) |

| |Searching for housing |

| |Meetings with landlords |

| |Completing rental applications. |

| |2. Find |

| |50 hours (200 units) |

| |The find stage may include: |

| |Continue to search for housing |

| |Helping the person understand and negotiate a lease |

| |Signing a lease |

| |Arranging deposits |

| |Scheduling moving and packing services |

| |Assessment by an occupational therapist for modifications or assistive technology if needed |

| |Getting household goods. |

| |3. Move |

| |50 hours (200 units) |

| |The move stage includes arrangements to: |

| |Pack |

| |Move |

| |Unpack. |

| |4. Follow-up |

| |50 hours (200 units) per year |

| |The follow-up stage is intended to help the person keep his or her home and may include: |

| |Going with a person to housing related meetings with his or her landlord |

| |Helping him or her understand and follow notices from his or her landlord about community rules |

| |Following up about housing benefits. |

|Non-covered services |Housing access coordination does not cover : |

| |Deposits |

| |Food |

| |Furnishings |

| |Rent |

| |Utilities. |

| |Housing access coordination cannot duplicate other services or assistance available to the person, such as relocation service |

| |coordination or transitional services. |

| |The transitional service, when used in conjunction with housing access coordination, can be used only for deposits, household goods and |

| |moving expenses. |

|Authorization, rates and billing |The four stages should be authorized and billed for in order. For example, once units are authorized and billed for in the find stage, |

| |units should not be authorized or billed for in the plan stage. |

| |The lead agency may choose to authorize the: |

| |Move stage only after a lease is signed |

| |Follow-up stage only after the person has moved to a home of his or her own that is not owned, leased or controlled by a disability |

| |services provider. |

| |See Housing Access Coordination (HAC) Service Authorization and Billing, DHS-6128A (PDF) for a chart of this information. |

| |Procedure code and modifiers |

| |Use the following procedure code and modifiers to authorize and bill for housing access coordination: |

| |1. Plan: H2015 UB |

| |2. Find: H2015 UC |

| |3. Move: H2015 UD |

| |4. Follow-up: H2015 TS |

| |Exception process |

| |The lead agency may ask DHS to authorize up to an additional 50 hours in the plan and find stages for a person who has one or more of |

| |the following: |

| |Criminal record |

| |History of eviction(s) or unlawful detainer(s) |

| |Subpar credit (including bankruptcy). |

| |To request DHS authorization, complete and submit Housing Access Coordination (HAC) Exception Request, DHS-6218 (PDF) according to the |

| |directions on the form. |

| |More than one move in less than eight months |

| |If the lead agency authorizes an additional move for a person less than eight months after he or she relocates, MMIS will trigger a |

| |suspended edit so DHS can review. DHS will approve the authorization if a person: |

| |Wants to move closer to a new job |

| |Chooses to move closer to or further from family, or |

| |No longer feels safe in their environment due to intimidation or harm. |

| |Rates |

| |Housing access coordination is a framework service. The lead agency uses the Rate Management System (RMS) to determine rates. For more |

| |information, see CBSM – Rate Management System. |

|Secondary information |A person may change his or her housing access coordination provider at any time. |

| |The home found through this service must be in the same housing market used by the general public. |

| |Unforeseen circumstances |

| |If the person does not enroll on the waiver for an unforeseen reason (e.g., death, a significant change in condition), the lead agency |

| |may request reimbursement for expense(s) it incurred in anticipation of the person enrolling. To request reimbursement, the lead agency |

| |submits the following to DHS up to 12 months after the date the expense was incurred: |

| |Requesting Reimbursement, DHS-5504 (PDF) |

| |Original receipts or invoices for the work completed. |

| |Managed care organziation (MCO) |

| |If the person recieves or was receiving services through an MCO, the lead agency contacts the specific MCO about the procedures it needs|

| |to follow for reimbursement. An MCO cannot request reimbursement from DHS under unforeseen circumstances. |

|Provider standards and |Housing access coordination is a tier 1 service. A HAC provider must enroll with DHS as a Minnesota Health Care Programs (MHCP) |

|qualifications |provider. For more information, see CBSM – Waiver/AC provider enrollment standards. |

| |Training |

| |To deliver and bill for housing access coordination, a provider agency and its staff need to complete the free, online training |

| |available on DHS TrainLink. |

| |The training includes information about how to: |

| |Plan for the service |

| |Deliver it |

| |Bill for it |

| |Evidence of the provider’s completion of this training is required to enroll with MHCP. |

| |Responsibilities |

| |A housing access coordination provider must assure that: |

| |All staff successfully complete the required HAC training |

| |All staff who deliver face-to-face support know about local housing resources |

| |The agency and its staff do not have a direct or indirect financial interest in the property or housing a person is shown |

| |The agency and its staff do not move a person to a home that is owned, leased or controlled by a disability service provider. |

| |A housing access coordination provider must also assure that all staff: |

| |Have a valid driver’s license and automobile insurance |

| |Complete mandated reporter training. |

| |For more information, see Housing Access Coordination Providers Applicant Assurance Statement, DHS-6189L (PDF). |

|Additional resources |HAC-specific |

| |Housing Access Coordination (HAC) Exception Request, DHS-6218 (PDF) |

| |Housing Access Coordination (HAC) Service Authorization and Billing, DHS-6218A (PDF) |

| |Housing Access Coordination Providers Applicant Assurance Statement, DHS-6189L (PDF) |

| |MHCP Provider Update – Changes in Administration of Housing Access Coordination (HAC) Services |

| |TrainLink – Housing access coordination training |

| |Related |

| |CBSM – Transitional services |

| |Moving Home Minnesota Program Manual |

| |My Move Plan Summary, DHS-3936 (PDF) (For more information on the move plan summary, see the July 14, 2016, eList announcement.) |

| |Person-Centered, Informed Choice and Transition Protocol (PDF) |

| |The Arc of Minnesota – Housing access services |

................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download