RETIREMENT EVENT PLANNING GUIDE
RETIREMENT EVENT PLANNING GUIDE
? Set the time and location. ? Determine price to charge re: dinner, tip and gift. ? Sign contract with facility for dinner and facility use. ? Order tickets, and appoint one person to handle this task. ? Contact Graphic Arts Academy re: Flyers (Picture of Retiree is necessary). ? Flyers printed at Sheriff's Print Shop (Order about 200). ? Send flyers to all Units and Details. ? Send teletype approximately 30 days in advance and send a follow-up teletype
reminder later. ? Notify local newspaper re: possible feature article on Retiree (optional). Clear
with Sheriff's Headquarters Bureau ? Star News Announcement (Deadline first week of each month) for the following
month's issue. Deliver an original flyer to Sheriff Relief Association, 11515 So. Colima Road, Whittier, California 90604 ? Notify Sheriff's Relief Association, Professional Police Officers Association, Los Angeles County Employee Retirement Association and other associations for any appropriate presentations. ? Contact Heath and Safety regarding: Retirement Badge. ? Select a Master of Ceremonies and work up material. ? Provide free dinner tickets to: Retiree and spouse and other close relatives, i.e., mother, father, children, etc. ? V.I.P.'s invite Retiree's Captain, Commander, and Chief if possible, also consider other V.I.P.'s who might like to attend, also arrange appropriate seating. Notify other retired persons that Retiree would like to invite.
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? Solicit letters from appropriate officials (Governor, Board of Supervisors, Local Officials)
? Plan for introduction of distinguished guests. ? Arrange for pictures to be taken at party before and after dinner. ? Flowers - order corsage for ladies Retiree/wife and a boutonniere for
males/Retiree. ? Decide on a gift for the Retiree and make a purchase. ? Gift for spouse - possible options are miniature-badge, photo album, etc. ? Pay the bill only on those tickets turned in after the dinner.
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(A) ROSTER OF ASSIGNMENTS
I. RETIREE: A. Date retirement became effective.
II DATE/TIME OF RETIREMENT DINNER: A. Social Hour B. Dinner
III. LOCATION
IV MENU
V. TICKET PRICE: ($____________ PER PERSON)
VI. ASSIGNMENTS: A. Planning and budgeting 1. 2.
B. Master of Ceremonies:
C. Dinner arrangements: 1. 2.
(Chairperson)
D. Hostesses: 1. 2.
(Chairperson)
E. Treasurer/Co-signers: 1. 2. 3.
F. Program arrangements: 1. 2. 3.
G. Retirement Badge/s:
(Treasurer) (Chairperson)
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H. Photography: 1.
I. Ticket Sales: 1. 2.
J. Presentations: 1. 2.
K. Ticket and Flyer Arrangements: 1.
L. Personal and Departmental History:
(Chairperson) (Chairperson) (Chairperson) (Chairperson)
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(B) BUDGET OF ANTICIPATED EXPENDITURES
EXPENDITURES: Number of Dinners
AMOUNT
at $______________ per dinner.
Badge/s
Invitations
Postage
Gift for honoree
Frame for original announcement
Table arrangements
Flyer and Ticket printing
Film and developing or paid photographer
Photo Album
Flowers/Gift for honoree's wife/husband
Guest dinners
Beverages as per honoree
_
Guest Register
Bank expenses
Miscellaneous (list below)
TOTAL EXPENDITURES
INCOME FROM TICKET SALES
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