Substitute Handbook - IIS Windows Server - Everett Public Schools

Substitute Handbook 2023-24

Substitute Services Subservices@ Catherine Adams Shelly Gross

Frontline Absence Management Phone Website

Human Resources Phone Fax

Payroll

425-385-4111 425-385-4124 425-385-4268

1-800-942-3767

425-385-4100 425-385-4102

425-385-4160

Community Resource Center 3900 Broadway Everett, WA 98201

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Learning Equity Integrity Passion Respect Diversity Collaboration

Greetings, Welcome to Everett Public Schools, we are thrilled to have you as our newest substitute employee! As a substitute, you play an essential role in the student experience. If not for your hard work and dedication, we would not be able to support our students the way we do. Everett Public Schools is located in one of the fastest growing counties in Washington State. The goal of our school district is "to ensure each student learns to high standards." You are joining a staff of highly dedicated people committed to student achievement. We have designed this handbook to give you as much information as possible. It is our hope that this handbook becomes part of your daily routine and that you take advantage of the resources we have provided to you. This handbook contains both general guidelines and specific information to assist you as you work in our schools. It is your responsibility to follow all district policies and procedures, as well as know the information in this handbook. Please take the time to review and read through it thoroughly. If you have any questions, please contact Sub Services. Thank you again for your dedication to the success of every student. We hope that you enjoy your experience working with us!

Mary O'Brien - Director: Human Resources Shelly Gross & Catherine Adams - Substitute Services

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Table of Contents

General Information ........................................................................................................1 Expectations and Responsibilities.................................................................................. 2 Information Systems and Technology............................................................................ 4 Technology & Information Systems Login Worksheet .................................................. 5 Compensation and Deductions....................................................................................... 6 Payroll Calendar.............................................................................................................. 7 Benefits............................................................................................................................ 8 Mandated Requirements .............................................................................................. 10 Human Resources Systems............................................................................................12 Frontline Absence Management....................................................................................15 Frontline Professional Growth ..................................................................................... 19 Helpful Hints................................................................................................................. 22 Frequently Asked Questions ......................................................................................... 23 Special Services Programs ............................................................................................ 24 School Schedules........................................................................................................... 25 School Phone Directory ............................................................................................. .. 27 District Policies and Procedures................................................................................... 34

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General Information

When You Arrive Be prompt! Check-in at the office. Introduce yourself to the building principal and other office staff. Explain for whom you are substituting - in some cases they may not be aware of the employee's absence. Be sure to sign-in on the report provided for substitutes. The office will provide information on class schedules/class seating charts, lesson plan books, room locations, extra duties, textbooks, recess times and emergency procedures. Remember to wear your badge or ask for a guest teacher security badge if needed.

All substitute assignments must be entered through Frontline Absence Management (FLAM). No job number means there is no job. Work assignments made through informal arrangements between regular and substitute personnel will not be recognized unless entered in FLAM. In the event that you report to an assignment and are not needed, please call Substitute Services from the building for further instructions.

When You Leave When you are ready to leave for the day, it is important that you check out with the office manager. They will acquire any badges, keys or documentation that you may need to return. In addition to this, if there is extra time before the end of your shift, they may be able to find additional work that can be done.

Here are some helpful hints to leaving the classroom ready for the return of the employee:

? Leave a written account of the work done during the day summarizing accomplishments and problems, suggestions for improvements in substitute or classroom procedures.

? Ensure the classroom is as it was when you arrived. ? Corrected assignments handed in during the day.

(Certificated substitutes) ? A record of school attendance.

Expectations and Responsibilities

Assignment Hours ? Certificated substitutes should arrive at the assigned school one-half hour before the student day begins and remain one-half hour after the scheduled dismissal time for the students in that class/building. This time is reflected in your assignment. On early release and Learning Improvement Fridays, remain working until you have completed your half day (3.75 hrs.) or full day (7.5 hrs.) assignment even if the students have left the premises.

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? Please see the Office Manager prior to leaving to see what other work is available. NOTE: It is a misuse of state funds for certificated substitutes to leave early on early release days.

? Classified substitutes should be at their assigned school 10 minutes before the beginning of their scheduled shift. An office procedure notebook or daily schedule should be available for your reference during your assignment.

Accepting & Cancelling Assignments When you have accepted an assignment, it is important to keep this commitment. No last-minute job-hopping is allowed within the district; this includes the day before an assignment. Cancelling repeated assignments could result in removal from the substitute list or reduced visibility to jobs. Notify the school office manager if you must cancel on the day same day of an assignment.

Flexibility with Assignment The school may need to switch you to another assignment if a more critical position is left unfilled. It is the expectation that the substitute will be flexible and cooperative with this infrequent request.

Confidentiality We serve approximately 20,000 students and employ over 2,100 staff members. Confidential material is routinely gathered and maintained during normal operations to provide information on child development to professional staff. It is essential that you do not divulge any confidential information that has been received from contact with children or other people in the profession.

ID Badges For the safety of students and staff, the district requires that all employees, including Substitute employees, wear Everett Public Schools' photo identification badges during the workday. Substitute Employees will be provided a photo ID badge for the current school year upon employment. Replacements for misplaced badges will be issued by Human Resources for a fee of $20.00.

Parking Instructions Parking is available to Everett Public Schools substitutes. Refrain from parking in any visitor parking stalls as these are reserved for guests only.

Scented Products/Fragrances To prevent harm to students and other employees who suffer from respiratory difficulties, avoid using scented products such as perfume, lotion, cologne, and other personal care products. You may be sent home if you are distracting the students from learning.

Cell Phone Usage Do not use your cell phone during class for personal reasons. Reserve your phone usage during breaks and lunches.

Dress Expectations While we want our employees to work comfortably in the workplace, we also serve the public and act as role models for students. It is expected that our employees always present a professional and appropriate image. Dress in clothing appropriate for your role: Paraeducator substitutes need to be prepared with inclement weather clothing: boots, raincoat, etc. Food & Nutrition and Maintenance substitutes need to wear appropriate footwear and clothing for the work they will be doing.

School Closures & Late Start ? In the event there is a school closure, all substitute assignments in school buildings will be canceled by Substitute Services. ? In the event there is a late start: o Certificated substitutes are to report to their assignment as near to 'on-time' as is safe.

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