PDF HISD substitute handbook

[Pages:24]HALLSVILLE ISD

SUBSTITUTE

HANDBOOK

2019-2020

HISD SUBSTITUTE HANDBOOK

2019 - 2020

TABLE OF CONTENTS

PAGE

Substitute Office Contact Information.............................................................................. 3 Hallsville ISD Mission Statement.................................................................................... 4 District Overview...................................................................................................... 4 Absence Management (AESOP) Important Message............................................................. 5 School Contact List.................................................................................................... 5 Campus and Department Information............................................................................... 6 Employment........................................................................................................... 7-8 Compensation......................................................................................................... 8-9 Benefits................................................................................................................... 10 Substitute Quick Start Guide for Absence Management (AESOP)......................................... 11-12 Responsibilities..................................................................................................... 13-15 Employment Relations................................................................................................ 16 Dress and Grooming.................................................................................................. 17 Alcohol, Drug and Tobacco Use Policy........................................................................... 18 Harassment or Abuse................................................................................................. 19 Child Abuse or Neglect.......................................................................................... 20-21 Substitute Payroll Schedule.......................................................................................... 22 Acknowledgement Form............................................................................................. 24

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HISD SUBSTITUTE HANDBOOK

2019 - 2020

Substitute Office Contact Information

Hallsville Independent School District 210 South Green Hallsville, TX 75650

Human Resources Phone 903-668-5990 F? ax 903-668-5990 Human Resources Department Substitute Coordinator's Email: jkramer@ For payroll questions: email payroll@

The substitute information page contains an electronic version of this handbook, resources, additional training information, and forms available for download.

ABSENCE MANAGEMENT(Formerly AESOP) QUICK REFERENCE INFORMATION Absence Management is serviced through Frontline Placement Technologies. Absence Management can be accessed via the website @ or via phone @ 1-800-942-3767.

Note: Receipt of this handbook does not constitute an offer of employment nor alter the fact that either party may terminate an at-will employee relationship at any time.

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HISD SUBSTITUTE HANDBOOK

2019 - 2020

Hallsville ISD Mission Statement

To prepare students to be responsible and productive citizens by providing properly trained employees, quality educational programs and facilities while meeting community expectations and being financially responsible.

District Overview

Board of Trustees

Jay Nelson? President Dale Haney ? Vice-President Troy Crafton ? Secretary Doug McGarvey ? Assistant Secretary Trustees ? Lee Gaw, Shane Goswick, Jason Ainsworth

Central Administration

Jeff Collum, Superintendent John Martin, Assistant Superintendent

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HISD SUBSTITUTE HANDBOOK

2019 - 2020

ABSENCE MANAGEMENT (AESOP) IMPORTANT MESSAGE

If you cannot fulfill a job you have accepted, please cancel it in AESOP immediately. Regardless of the time day or night, the job will become visible in AESOP and calls to fill the vacancy will begin according to the call schedule specified in AESOP. Our hope is that you will find AESOP to be a valuable tool that meets the needs of Hallsville ISD as well as your own. Should you have any questions regarding AESOP please contact Jan Kramer via email at jkramer@ or 903-668-5990 x 5000. Any concerns you have pertaining to a campus should be directed to the campus principal.

The numbers listed below are ONLY to be used if cancelling a job within an hour of its start time.

You must STILL cancel the job in Absence Management (AESOP).

Campus

East Elementary Headstart/Pre-K ? 3rd

North Elementary Pre-K/K ? 3rd

Intermediate 4/5

Junior High 6th - 8th

High School 9th ? 12th

DAEP/TRACKS

School Contact List

Contact Denise Wall Kathy Thomas Jamie Powell May Pipak Judy Bollom Judy Bollom

Cell Phone 903-931-1938 903-736-9174 903-407-5379 903-235-3815 903-241-8980 903-241-8980

903-668-5990 X 1620 X 1319 X 2595 X 2053 X 4033 X 4033

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HISD SUBSTITUTE HANDBOOK

2019 - 2020

Campus and Department Information

Elementary Campuses

Hallsville East Elementary (Pre-K-3rd) (Denise Wall)

Hallsville North (EDleemniesentWarayll) (Pre-K/1st-3rd) K(Kathy Thomas) athy Thomas)

420 Galilee Road

200 Billie Martin Parkway

Hallsville, TX. 75650

Main: (903) 668-5984

Hallsville, TX. 75650

Main: (903) 668-5981

Intermediate School Campuses

Hallsville

509 S. Cypress

Intermediate 4

(Jamie Powell)

Hallsville, TX. 75650

Hallsville Intermediate 5 (Jamie Powell) )

401 Waldron Ferry Rd Hallsville, TX 75650

Secondary School Campuses

Hallsville Jr. High (6th-8th) May Pipak

(HAanllgsiveillWe HilliigahmSsc)hool (9th-12th)

#1 Bobcat Lane

616 Cal Young Road

(Judy Bollom)

Hallsville, TX. 75650 Hallsville, TX. 75650

Main: (903) 668-5985

Main: (903) 668-5989

Main: (903) 668-5986

Main: (903) 668-5980

Fax: (903) 668-5990

Fax: (903) 668-5990

Fax: (903) 668-5990

Fax: (903) 668-5990

Fax: (903) 668-5990

Fax: (903) 668-5990

Alternative Campus

Hallsville TRACKS(DAEP) 300 Willow

(Judy Bollom)

Street

Hallsville, TX 75650

Main: (903) 668-5980

Fax: (903) 668-5990

Change of Personal Information

When a substitute has a change in personal information, (i.e., address, phone number, etc.) the Human Resources Office needs to be notified as soon as possible.

Bad Weather Procedures

At the direction of the Superintendent, school may be canceled or delayed in opening for the day due to bad weather. Announcements will be made on local radio and TV stations in a timely manner.

Emergency Procedures

Each campus has a plan for emergencies. The plan includes procedures for emergencies such as fires, tornadoes, and other evacuations. Specific instructions are located in each classroom. Refer to page 5 for emergency contact information.

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HISD SUBSTITUTE HANDBOOK

Employment

2019 - 2020

Equal Employment Opportunity

Hallsville Independent School District is committed to providing equal employment opportunities. There will be no discrimination in employment practices because of age, race, religion, color, sex, national origin, or disability. Sexual harassment is a form of sex discrimination. Ref: DAA

General Requirements

To substitute in Hallsville Independent School District, a person must have a high school diploma or its equivalent. Ref: DPB (Local). In addition, all potential substitutes must comply with fingerprinting requirements as indicated in Senate Bill 9 prior to working on an HISD campus, at the cost of the substitute.

It is the responsibility of each substitute teacher to submit the following paperwork to the Human Resource Department before beginning employment:

1. The District's application form; 2. A record of highest education attained (high school diploma, GED certificate, or transcript for all

college work); 3. Teaching certificate (if applicable); 4. Documents that establish identity and employment eligibility; 5. I-9 form; 6. W-4 form; 7. Direct Deposit form (if applicable); 8. Proof of fingerprint submission as required by Senate Bill 9 9. Health Insurance Enrollment/Declination Form and ACA paper 10.Substitute Confidentiality Agreement 11. Any other paperwork required by the Human Resources Department

It is necessary for all new substitutes to attend a Substitute Information Session.

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HISD SUBSTITUTE HANDBOOK

Hiring Practices

2019 - 2020

The District uses electronic means to assign substitutes when teachers and instructional aides are absent. The system used by HISD is called Absence Management (formerly AESOP). Absence Management is an automated substitute placement service provided by Frontline Placement Technologies. Instructions on operating the automated system will be presented at the substitute orientation.

In July, following each school year, a notification regarding updating paperwork, or substitute training if necessary to attend, will be sent to each person on the current active sub list. Updated paperwork for the Human Resources Department must be completed to ensure substitute eligibility for the upcoming school year. Additional substitute training is only required if you are notified of that. All profiles in Absence Management will be inactive until this paperwork is completed.

All persons employed by HISD shall furnish the appropriate documents to establish employment eligibility in the United States as required by the Immigration Reform and Control Act of 1986. Ref: DC

Separation from Service

Substitutes may be removed from the active sub list at any time, for any reason not prohibited by law, or for no reason as determined by the needs of the District. Ref: DCD (Local)

Substitutes who are not actively working will be dropped from the system. Each month the work history of individual substitutes will be evaluated. Substitutes may be inactivated due to inactivity without notification and must re-apply to be re-hired.

If you wish to terminate employment with the District, either e-mail jkramer@ or write the Hallsville ISD Human Resource Department. When employment is terminated, any related paperwork must be completed at the Human Resources Department. Final paychecks will be mailed or directly deposited, whichever is applicable, on the next regular substitute pay date.

Compensation

Payday

Paydays for substitutes are bi-weekly. A current pay date schedule is available at the end of this handbook. It is suggested that each substitute keep a record of the days that he/she has worked. However, this record shall not, in any instance, be considered official should a discrepancy occur.

It is recommended that all substitutes signup for Direct Deposit. It is your responsibility to inform the Business Office in writing when you change or close a bank account by completing a new Direct Deposit Authorization Form. This form is available at the Administration office. In the event of identity theft, please call the Business Office immediately.

Pay will post into your account on each scheduled pay day, if signed up for direct deposit and pay stub will be mailed. Otherwise, substitute paychecks will be mailed.

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