Confirming Attendance – Frontline Professional Growth

pd-help. /hc/en-us/articles/115004322608-Confirming-Attendance Confirm Attendance allows for final credit to be granted for an entire (or partial) roster of participants for a selected activity. Confirm Attendance can only be used for activities in the Catalog. Using Confirm Attendance will:

Grant Final Credit to the participant for the activity. Include the activity in the participant's portfolio and transcript (if applicable). Send an email notification to the participant (if set appropriately in the User Profile). Create a Completion Certificate for the participant to access (If Completion Certificates are enabled for the provider). Use these steps to Confirm Attendance: 1. Review activity information in Enrollment Tools. 2. The Enrollment Tools screen provides important information regarding all activities. The columns next to the activities titles indicate the number of participants in each category. Click on the column headings to sort the list by that column. Note: If you do not see an activity listed, be sure that the viewing options at the top of the screen are set correctly (the Start Date of the activity is within the dates indicated, and the correct option regarding archived and active activities is selected).

3. Click on the Activity Title of the activity in which you will be confirming participants. 4. Under the Actions options, clicking the Confirm Attendance button will access the Activity Roster Management tool.

5. Review and Organize the Roster:

a. Review the participant names on the Roster (towards the bottom of the screen) to ensure that everyone that attended the activity is listed. If a participant is missing, use the search tool above the roster to locate the participant. Click on the box next to their name in the search results box and click Add to Roster to have their name added to the roster.

b. Adjust the Roster columns and email settings (If necessary) Click on the drop-down boxes to select the columns to view on the Roster. Set the email notifications. Click "Save & Exit".

c. Sort the Roster by clicking on the Roster column headings. Click the column heading a second time to change the sort order for that column from ascending to descending. (The red arrow next to the column name indicates that the roster is sorted by that column. An up arrow indicates the column is sorted ascending; a down arrow indicates the column is sorted descending.)

6. Set the Participants' Status - To set the participants' status as Completed:

1. Click in the box next to the participants' names (or click Check All at the bottom of the screen). 2. Change the number of hours or credits to be granted for each participant (if appropriate). This is the number that

will appear on the participant's completion certificate. 3. Click on the Set Status drop-down list and select Complete. 4. Click on the Save button.

(Note: if you are done with awarding hours/credit and no longer wish to see this activity, by default, on your enrollment screen then you can select to archive this activity prior to save.)

Repeat the above steps to set a different status for other participants (denied, no show, etc.). 7. Click Save at the bottom of the screen to save the changes to the roster.

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