Word 2000 - TTU



Microsoft Word 2003

Shortcourse Handout

March 12, 2003

Technology Support Shortcourses

Texas Tech University

Copyright © 2003

Microsoft Word in a non-credit, 2-hour course designed as an introductory course to Microsoft Word 2003.

Introduction

Microsoft Word is a full-featured word-processing program that allows you to create attractive and professional-looking documents quickly and easily. When these documents are saved, they are electronically stored and then easily revised and reused.

Course Objectives

After completing this shortcourse you should be able to:

• Create and save a New Word document;

• Create headers and footers for a Word document;

• Create graphics and tables in a Word document;

• Format a Word document; and

• Save and print Word documents.

Menus

There are many different commands available to you in working with Word documents. These are all accessible through the use of the menus at the top of the window. The menu bar is usually located at the top of the screen, directly below the title bar.

Toolbars

The most commonly used commands are placed onto toolbars for easy access. Toolbars allow you to click a button instead of searching for options through the menu system. There are two default toolbars: the Standard Toolbar and the Formatting Toolbar. These are usually displayed automatically when the Word program is started.

Working with Documents

The first step in working on a document is to have a new window to work on. When Microsoft Word starts, it opens a blank document, but, if the program is already running, you must create a new document to use.

Documents and Templates

Every MS Word document is based on a template. Templates determine the structure of the document and contain document settings such as fonts, macros, menus, page layout, formatting, and styles.

Creating a New Document

Within Microsoft Word there are three ways to open a new document. One is through the File menu, and then use select New. The other is to use the Toolbar, and select the white page button. The last way is to use CTRL + N. Creating a new document, allows the user to create a format or style that is appropriate for his/her document.

Insertion Point

Text is added to your document at the insertion point. The insert point is the blinking line, which is seen as you type or move your mouse and click on any area of the document. You may add or delete text at any point in the document.

Word Wrap

Word automatically knows where the margins are set on your document; therefore, you are not required to press the Enter key after every line. Word will “wrap” the text to the next line.

Using Backspace and Delete Keys

If a mistake is made to the documents, you may delete the content with the Backspace or Delete keys.

• Backspace removes one character to the left of the insertion point

• CTRL + Backspace removes one word to the left of the insertion point.

• Delete removes one character to the right of the insertion point.

• CTRL + Delete removes one word to the right of the insertion point.

Selecting Text

Selecting text is necessary to manipulate the text.

To select

• Any amount of text

• A word

• A sentence

• A paragraph

• An entire document

Do this

• Click and drag over the text.

• Double-click the word.

• Hold down CTRL, and then click anywhere in the sentence.

• Triple-click in the paragraph.

• Edit > Select.

Spell Checking

Spell check is used to check the spelling and grammar of content in a document.

Saving a Document

Saving your documents periodically can save you time and frustration.

Printing Your Documents

There are three primary ways to send your document to the printer:

• Use the Print Button on Tool bar.

• Click File > Print. Print Dialog box opens. This dialog box lists information needed for printing.

• Click Print Preview button. This option allows the user to view how the document will look when printed to paper.

Tabs

Tabs are very useful for aligning data on your page, especially if you do not want to use a table. Tabs are also commonly used for formatting items such as dates and page numbers.

Opening Files

A file saved on disk can be opened, edited, printed and saved again. In the following exercise you will use an existing document to perform a number of operations.

Exercise

Formatting the Title

• Change the font, font style and size;

• Use bold, italic and underline;

• Center the title; and

• Add Word Art as the title.

Formatting a Paragraph

• Deleting and replacing a word;

• Deleting and replacing a sentence;

• Drop case; and

• Change the line spacing.

Insert Object into the Document

• Insert a clip art into the document;

• Reposition the picture in the document; and

• Format the picture.

Using Tables

• Creating a new table;

• Converting text into a table;

• Resizing the columns; and

• Centering the table.

Using Tabs

• Setting up left, center and right tabs; and

• Using tabs in a document.

Using Bullets

• Adding a bulleted list to the document; and

• Changing the bullet style.

How to indent a paragraph

• Using tools to indent a paragraph

Creating a Number List

• Create a numbered list within the document.

Add a Header/Footer

• Adding a header and footer to the document; and

• Inserting author, page number and fixed text.

Adding Borders

• Adding a page border; and

• Adding a paragraph border

Change Margins

• Change the margins on page set-up.

Insert a Page Break

• How to use page breaks.

MS Word Help

Microsoft provides an extensive help system within the Word program.

There are three main ways to access this system:

• Click on the Help button on the Standard Toolbar.

• Press the F1 key.

• Click the Help menu, and choose Microsoft Word Help.

For more information please visit:

•

•

Where to Get Help

If you need help with your project, you may contact Help Central Office at 742-HELP. If you need help from your instructor, you may e-mail amy.boren@ttu.edu.

Exercise

[pic]

A

s far as we can tell, the Sun has been shining much the same as it shines today for about 5 billion years. Since no one was around to record the event, science relies on the best theory to explain the origin of the solar system.

Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun Sun

|Planet |Radius |Distance from the Sun |

|Jupiter |71,492 km |778,412,010 km |

|Earth |6,378.14 km |149,597,890 km |

|Pluto |1,180 km |5,906,376,200 km |

Number of Majors by Year

|1997 – 1998 |70 |

|1998 – 1999 |60 |

|1999 – 2000 |75 |

|2000 – 2001 |80 |

Comets

Comet Name Approach to Earth Approach to Sun

Hale – Bopp March 22, 1997 April 1, 1997

B-2 Hyakutake March 25, 1996 May 1, 1996

From our small world we have gazed upon the cosmic ocean for untold thousands of years. Ancient astronomers observed points of light that appeared to move among the stars. They called these objects planets, meaning wanderers, and named them after Roman deities:

1. Jupiter - the king of the gods;

2. Mars - the god of war;

3. Mercury - messenger of the gods;

4. Venus - the god of love and beauty, and

5. Saturn - father of Jupiter and god of agriculture.

The stargazers also observed comets with sparkling tails and meteors or shooting stars apparently falling from the sky.

Charting our destiny in the solar system:

□ Understand the solar system forces and processes that affect the future habitability of life.

□ Find extraterrestrial resources of human interest.

□ Assess suitability of selected planetary locales for human exploration.

E-mail your comments or suggestions to: amy.boren@ttu.edu

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