Current Grad Students | Carleton University
SSHRC DOCTORAL FELLOWSHIP WORKSHOP
1. Eligibility
• only Canadian citizens or permanent residents can apply
• must be working in the humanities or the social sciences
• cannot have held previously an NSERC (or CIHR) doctoral award
• can only apply to one agency at a time
• must be in final year of MA or in years 1 - 3 of PhD to apply
• “fast-tracked” BA (Hons) may also apply
• you cannot apply if
➢ you are working on a second PhD
➢ you have completed more than three years (full-time) doctoral work here or elsewhere
➢ you are also applying for a Canada Graduate Scholarship - Masters Level
➢ for a CGS - PhD Level if you already hold a SSHRC Doctoral Fellowship
➢ if your research falls under a health related category (clinical) please verify with SSHRC or CIHR as to where you should send your application
2. Application Procedures
• complete application on line
➢ sshrc.gc.ca
• you may complete the application in either English or French
• print a hard copy of your completed application
• submit printed copy to your graduate administrator by 19 October, 2012
➢ attach all official university transcripts
➢ have letters of recommendation sent directly to graduate administrator
3. Application Form
Page 1 - Identification
• make sure to supply your e-mail address for use by SSHRC and Carleton
` Page 2 - Addresses
• your permanent address must be in Canada
Page 3 - Application Profile
• Supplement or “special initiatives” are relevant only if your research concerns participation in sport in Canada, forestry, or Sociology students studying poverty
• “Current status” should be “currently registered” if you are taking courses in any capacity at Carleton or are on an official leave of absence
• if you are not currently registered at Carleton, you should submit your completed application directly to SSHRC before 07 November, 2012
• your “current position” is “student” (not TA)
• your “degree sought” is “PhD” or doctorate
• for “preferred selection committee”, see instructions (p. 6) for options
• select area you are going into, not current area (if you are changing disciplines)
• “start date” is usually September but can be May or in rare cases January 2011
• the total number of months of doctoral study completed by “start date” cannot be more than 40
• you must include time spent in previous PhD programs as well as current one
• you must include time spent taking courses credited to your PhD which you took before entering that program
• calculate two months of part-time study as equivalent of one month full-time and specify the duration and reason for part-time study on the “special circumstances” page
• make sure you sign at the bottom of this page
Page 4 - Academic Background
• list academic degree programs you have been registered in reverse chronological order starting with current program
• “awarded date” = date BA or MA thesis was accepted, not date degree was conferred
• do not submit cv or exceed space provided
Page 5 - Work Experience
• list academic positions such as TAships and relevant or significant non-academic positions in reverse chronological order
• do not submit cv or exceed the space provided
Page 6 - Credentials
• use only space provided
• list up to six post-secondary academic prizes and awards most relevant to your work
• indicate source (international, federal, provincial, university, private sector), year, value and duration of awards
• include university medals, scholarships, external awards such as OGS and CGS, book prizes and departmental awards
• check list at bottom of your Carleton transcript for other awards you may have received
• do not list high school or non-academic awards or TAships
Page 6 - Research Contributions
• use space provided and one additional page (if needed), but do not repeat the same items in both places
• list by the following categories:
1) refereed books, articles and chapters
➢ include items published or accepted for publication but not those submitted or in preparation
➢ put “R” before each item
➢ give date of publication, volume and pagination
Example - book:
Last name, initials. Participatory Research and Action: A Guide to Becoming a Researcher for Social Change. Ottawa: Canadian Institute for the Advancement of Women, 2002, 150 pg.
Example - article:
Last name, initials. “Lenin and Armand: New Evidence on an Old Affair”, Canadian Slavonic Papers, XLIII, 1 (March 2001), 49-66.
2) conference presentations, invited talks and poster sessions
➢ give title of paper as well as name of conference and date
➢ list only those to be given before the end of 2009
Example: Last name, initials. “Revisiting the Global Dominance Phenomenon Outside the Focus of Attention”. Meeting of the Psychonomics Society, Honolulu, November 2002
3) non-refereed publications
➢ book reviews, research reports, policy papers, published conference proceedings, abstracts
4) literary and artistic works
➢ including published creative work, exhibits, catalogues, sound recordings, videos, etc.
• do not list unpublished theses, letters to the editor, class presentations
• give a copy of page 6 to your referees
Pages 7 and 8 - Areas of Study
• this information is for the SSHRC data base - it is not important for adjudication
Page 8 - Languages
• be sure to complete if your thesis requires a knowledge of a foreign language(s)
Page 9 - Referees
• provide names of two referees only
• one should be your current supervisor; if in a PhD program, SSHRC likes your other to be your MA supervisor
• if this is your first year at Carleton, one must be from your previous university; the other may be from that university (i.e., not your new supervisor)
• this page also asks you to list the names of all universities you have attended and from which transcripts are attached
• Carleton transcripts should be up-to-date originals (not audits or Banner
grades) though “issued to student” transcripts are acceptable
• other transcripts should also be originals
➢ “certified as true copies of originals” from departmental files are only acceptable if war or revolution has made contact with the foreign university impossible
➢ if you attended a university that does not issue transcripts, you should obtain an “official certificate of success which outlines the program in which you were registered, the date of initial registration and the degree obtained or sought”
➢ originals must be submitted to SSHRC in early January; in the meantime, the Carleton Selection Committee will accept “certified” copies from your graduate files.
4. Letters of Appraisal
• fill in your name and address
• give to each referee with copies of your Program of Study and Research Contributions
• ask referee to return completed form to graduate secretary (not to you) by 16 October
5. Departmental Appraisal
• fill in your name, etc.
• submit with completed application to your graduate secretary
6. Checklist
• ignore item 6
• “special circumstances page” (allowable inclusions)
➢ limited to a half-page
➢ use only if family or health-related problems have seriously interrupted your academic progress or to explain duration and nature of part-time studies
7. Attachments
1) Program of Study
This is the most important aspect of your application and one over which you have the most control. For your guidance, two sample “programs of study” have been appended to this guide: one from an master’s student in English and the other by a first-year PhD student in Psychology. Both were successful in winning Canada Graduate Scholarships at the PhD Level. The following should be borne in mind when drafting your own “program”.
Presentation
• submit no more than two pages single-spaced, on one side of the paper, using 12-point font with 3/4" margins, and put your name in the upper right corner
• use essay format rather than headings or sub-titles
• write in a clear, straightforward manner free of disciplinary jargon. Remember that this is going to be read by interdisciplinary committees at the University and the SSHRC levels and is going to be seen as a sample of both your reasoning and your writing skills. Errors in spelling, grammar and fact as well as omitted words will create a poor impression.
Content
• note that SSHRC provides different guidelines for students completing their MA program or just starting a PhD, and those in the second or third year of a doctoral program. Even students early in their program are expected to have some idea about the future lines of their research, and should not spend the entire statement rehashing their MA thesis. Advanced students are expected to supply much more detail about their dissertation research, its relevance to other work in the field, and the current state of its completion.
• identify the degree program you wish to pursue and provide an explanation for this decision
• provide a clear description of the research to be undertaken, its aims, its objectives, methodology, and how you think it contributes to scholarship. Are you addressing an important topic in a new way? Is it feasible?
• discuss briefly how this work builds on your previous research and training as well as how it relates to your longer-term research or career objectives
• if your project requires special archival material, research equipment or subjects to be interviewed, note how these are going to be obtained
• an explanation should be given for why you have chosen to study at a particular university and the appropriateness of your supervisor for the topic you are studying. Be modest in your praise of Carleton programs and faculty, if you are planning on staying here. If you are applying elsewhere, limit the choices as much as possible and show that you know something about their programs. If you are offered a SSHRC scholarship, you are not committed to studying at the university mentioned in your application.
• if you are a “fast-tracked” BA student proceeding directly into a PhD program, make sure you justify this acceleration noting if the institution to which you are applying recommends or requires this approach. Prior consultation with a potential supervisor in these programs is advisable.
• students in Psychology should justify why they are submitting their application to SSHRC rather than NSERC or CIHR
• if you are uncertain as to which agency you should send your application, send an excerpt of your program of study to SSHRC and ask if it falls under their mandate
Revision
• show a draft of your program of study to your supervisor at least ten days in advance of submission and ask for his or her comments and suggested improvements
• consider jointly critiquing proposals with other applicants in your department
2) Bibliography and Citations
• attach a list of citations for material cited in your program of study and/or a select bibliography of works relevant to your research
• make sure to use proper bibliographical form for all items listed
• avoid use of numbered endnotes
• see bibliographies appended to the attached programs of study for appropriate entries
8. Review of Completed Applications
Carleton’s A-list of applications to be sent to SSHRC will be determined in early December. These applications will then be vetted by a member of the internal Selection Committee in an attempt to identify errors in presentation which might be corrected before final submission. It is therefore very important that we be able to contact you in early December and that you are in a position to get the corrected portions back to FGPA in early January.
9. Notification of Results
All applicants will be informed if they are on Carleton’s A or B-lists in January 2012. Those on the A-list will be notified by SSHRC during May 2010 concerning final results of the competition.
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