Self-Service Employees User Guide - University of Rochester
Human Resources Management System
Employee Self Service User Guide
Office of Human Resources
University of Rochester Rochester, New York
HRMS Self-Service for Employees
Table of Contents
General Information ..................................................................................................................................3
NetID and Password .................................................................................................................................3
HRMS Login ..............................................................................................................................................4
Self Service: Personal Information ............................................................................................................6
Sub-navigation within Personal Details .........................................................................................7
Self Service: Benefits Information .............................................................................................................7
Self Service: Payroll and Compensation ...................................................................................................7
Pay ................................................................................................................................................7
Direct Deposit................................................................................................................................8
Adding Direct Deposit Information.....................................................................................8
Removing an Account .....................................................................................................10
Compensation History .................................................................................................................10
Tax Information ...........................................................................................................................10
Capturing Time .......................................................................................................................................11
Web Clock for Hourly Paid Employees .......................................................................................11
Using the Web Clock to Record Time .............................................................................12
Using the Time Entry-Employee Screen .....................................................................................14
Entering Work Time.........................................................................................................14
Correcting Time Entry Errors...........................................................................................16
Meal Minute Overrides ....................................................................................................17
Entering Elapsed (Nonwork) Time ..................................................................................18
Correcting Elapsed (Nonwork) Time Entry Errors ...........................................................18
On Call and Call In ..........................................................................................................19
Fixing Missed Punches ...................................................................................................21
Current Leave Balances ..................................................................................................22
Exceptions .......................................................................................................................22
Correcting Exceptions .....................................................................................................22
Reviewing Current Payable Time ....................................................................................23
Reviewing Prior Pay Period Payable Time......................................................................23
Multiple Jobs ...................................................................................................................24
Employee Sign Off ..........................................................................................................24
Payable Time Details (View Only)...............................................................................................24
Self-Service for Employees (July 2020)
2
GENERAL INFORMATION
The Human Resources Management System (HRMS) has a new look! This document is a
resource for navigating Employee Self Service pages. Before we get started, there are a few
reminders:
¡́
Passwords are case-sensitive and need to be entered
the same way each time. Access to viewing
information is strictly controlled. DO NOT SHARE
YOUR PASSWORD.
¡́
Anticipate a new look and feel for the recruitment
pages and the applicant experience.
¡́
Kiosks are available throughout the University and
Medical Center for those without computer access.
Find the locations of all kiosks by navigating to
Helpful Information under Quick Links on the left.
¡́
For assistance, call ASK-URHR (275-8747) or file a ticket with the HR Service Desk
(service.rochester.edu).
NetID and PASSWORD
Most individuals receive their NetID and password as part of orientation/onboarding, but visit University
IT¡¯s NetID page or call 275-2000 for help initializing or managing your NetID. NetID will be your key for
accessing multiple systems across the University and Medical Center.
Self-Service for Employees (July 2020)
3
HRMS LOGIN
1. From the UR homepage, scroll to the bottom of the page and select the link for HRMS under
the Helpful links section. Or, in the search bar, visit rochester.edu/people. Bookmark
the web address to quickly visit HRMS.
Self-Service for Employees (July 2020)
4
2. Type in your NetID and Password (both are case sensitive).
Once logged into HRMS, the homepage will appear.
Self-Service for Employees (July 2020)
5
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