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HARNETT COUNTY BOARD OF COMMISSIONERS

Minutes of Regular Meeting

July 18, 2016

The Harnett County Board of Commissioners met in regular session on Monday, July 18, 2016, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina.

Members present: Jim Burgin, Chairman

Gordon Springle, Vice Chairman

Abe Elmore, Commissioner

Barbara McKoy, Commissioner

Joe Miller, Commissioner

Staff present: Paula Stewart, Deputy County Manager

Dwight Snow, County Attorney

Margaret Regina Wheeler, Clerk

Chairman Burgin called the meeting to order at 7:00 pm. Commissioner Elmore led the Pledge of Allegiance and invocation.

Chairman Burgin called for additions and deletions to the published agenda. Commissioner McKoy moved to approve the agenda as published. Commissioner Elmore seconded the motion which passed unanimously.

Commissioner Elmore moved to approve the following items listed on the consent agenda. Vice Chairman Springle seconded the motion which passed unanimously.

1. Minutes: June 20, 2016 Regular Meeting

June 14, 2016 Work Session

2. Budget Amendments:

1 Health Department

Code 110-7600-441.54-26 Advertising 500 increase

110-7600-441.58-14 Travel 100 increase

110-7600-441.60-33 Materials & Supplies 200 increase

110-7600-441.64-25 Books & Publications 700 increase

NEW Prescription Drug Overdose 1,500 increase

2 Health Department

Code 110-7600-441.32-76 Incentives 1,450 increase

110-7600-441.33-45 Contracted Services 16,021 increase

110-7600-441.41-11 Telephone & Postage 100 increase

2 Health Department continued

Code 110-7600-441.58-14 Travel 600 increase

110-7600-441.60-33 Materials & Supplies 590 increase

110-7600-441.60-47 Food & Provisions 1,700 increase

110-7600-441.64-25 Books & Publications 2,400 increase

110-0000-353.76-09 Susan G. Komen 22,861 increase

6 Public Utilities Debt Service Fund

Code 522-9001-431.86-31 Interest NE Metro 4,823 decrease

522-9001-431.87-31 Principal NE Metro 150,000 decrease

522-9003-431.86-31 Interest South Central 17,425 decrease

522-9003-431.87-31 Principal South Central 23,480 decrease

522-9006-431. 86-31 Interest South West 17,539 decrease

522-9006-431.87-31 Principal South West 193,843 decrease

522-9007-431.86-31 Interest Bunnlevel W&S 1,127 increase

522-9007-431.87-31 Principal Bunnlevel W&S 1,520 decrease

522-0000-389.50-00 Interfund Transfer 409,757 decrease

7 Harnett County General Fund

Code 110-8702-470.86-20 COPS 2009 School interest 1,290,350 decrease

110-8702-470.87-20 COPS 2009 School principle 2,160,000 decrease

110-8702-470.86-34 2016 Ref (2009) COPS School interest 759,734 increase

110-8702-470.87-34 2016 Ref (2009) COPS principle 2,563,000 increase

110-8800-429.32-16 Contingency 127,616 increase

8 General Fund Health Department

110-7600-441.60-33 Materials & Supplies 1,309 increase

110-7600-441.60-46 Medical Supplies 1,310 increase

110-0000-331.76-11 Immunization Action Plan 2,619 increase

10 General Fund

Code 110-7600-441.33-45 Contracted Services 832 decrease

110-0000-331.76-01 WIC Program 832 decrease

11 HC WIOA Dislocated Worker Program Fund

Code 234-7411-465.11-00 Salaries & Wages 1 increase

234-7411-465.11-14 Longevity 10 increase

234-7411-465.21-00 Group Insurance Expense 798 increase

234-7411-465.23-00 Retirement 100 increase

234-7411-465.23-01 Supplemental Retirement 20 increase

234-7411-465.25-10 Unemployment Benefits 100 increase

234-7411-465.26-08 Worker’s Compensation 20 increase

234-7411-465.26-09 Worker’s Compensation Participant 379 increase

234-7411-465.30-22 Reimbursement (Ind. Cost) 815 decrease

234-7411-465.32-26 Incentives/Participants 500 decrease

11 HC WIOA Dislocated Worker Program Fund continued

Code 234-7411-465.32-73 Training vouchers 27,381 decrease

234-7411-465.33-45 Contracted Services 1,000 decrease

234-7411-465.35-26 Participant Cost 2,108 decrease

234-7411-465.35-27 Child Care 500 decrease

234-7411-465.35-61 Paid Work Experience 5,000 increase

234-7411-465.35-83 Training vouchers authorized 9,144 decrease

234-7411-465.41-11 Telephone & Postage 400 decrease

234-7411-465.58-01 Training & Meetings 600 decrease

234-7411-465.58-14 Travel 2,000 decrease

234-7411-465.60-33 Materials & Supplies 800 decrease

234-0000-331.74-11 Harnett – Dislocated Worker 39,320 decrease

12 WIA Out of School Youth Program Fund

Code 234-7407-465.11-00 Salaries & Wages 144 decrease

234-7407-465.11-14 Longevity 4 decrease

234-7407-465.12-02 Salaries & Wages participant 18,000 increase

234-7407-465.21-00 Group Insurance Expense 761 increase

234-7407-465.22-00 FICA Tax Expense 2,936 decrease

234-7407-465.22-01 FICA Tax Expense participant 393 decrease

234-7407-465.23-00 Retirement 617 increase

234-7407-465.23-01 Supplement retirement 293 increase

234-7407-465.25-10 Unemployment Insurance 1,024 increase 234-7407-465.26-08 Workers Compensation 330 increase

234-7407-465.30-22 Reimbursement Ind. Cost 654 increase

234-7407-465.32-26 Incentives 1,500 increase

234-7407-465.32-72 Support Services 550 increase

234-7407-465.32-73 Training Vouchers 9,916 decrease

234-7407-465.33-45 Contracted Services 375 increase

234-7407-465.35-01 Stipends/Bonuses 1,913 increase

234-7407-465.35-26 Participant Cost 13 increase

234-7407-465.35-27 Child Care 5,625 increase

234-7407-465.41-11 Telephone & Postage 1,081 increase

234-7407-465.41-13 Utilities 300 increase

234-7407-465.54-26 Advertising 300 increase

234-7407-465.58-02 Training On the Job 2,030 increase

234-7407-465.58-14 Travel Admin 1,125 increase

234-7407-465.58-19 Travel Participant 3,472 increase

234-7407-465.58-22 Training (Academic) 5,558 increase

234-7407-465.58-23 Transportation work base 3,525 increase

234-7407-465.60-31 Gas, Oil & Auto 500 increase

234-7407-465.60-33 Materials & Supplies 38,297 increase

13 WIA Out of School Youth In School Program Fund

234-7405-465.11-00 Salaries & Wages 146 increase

234-7405-465.11-14 Longevity 4 increase

234-7405-465.12-02 Salaries & Wages participant 6,000 increase

234-7405-465.21-00 Group Insurance Expense 277 increase

234-7405-465.22-00 FICA Tax Expense 963 decrease

234-7405-465.22-01 FICA Tax Expense participant 131 decrease

234-7405-465.23-00 Retirement 220 increase

234-7405-465.23-01 Supplement retirement 102 increase

234-7405-465.25-10 Unemployment Insurance 343 increase 234-7405-465.26-08 Workers Compensation 116 increase

234-7405-465.30-22 Reimbursement Ind. Cost 219 increase

234-7405-465.32-26 Incentives 500 increase

234-7405-465.32-73 Training Vouchers 3,305 increase

234-7405-465.33-45 Contracted Services 125 increase

234-7405-465.35-01 Stipends/Bonuses 637 increase

234-7405-465.35-26 Participant Cost 187 increase

234-7405-465.35-27 Child Care 1,835 increase

234-7405-465.41-11 Telephone & Postage 360 increase

234-7405-465.41-13 Utilities 100 increase

234-7405-465.58-02 Training On the Job 676 increase

234-7405-465.58-14 Travel Admin 375 increase

234-7405-465.58-19 Travel Participant 1,157 increase

234-7405-465.58-22 Training (Academic) 1,853 increase

234-7405-465.60-31 Gas, Oil & Auto 250 increase

234-7405-465.60-33 Materials & Supplies 500 increase

234-7405-465.60-53 Dues & Subscriptions 175 increase

234-0000-331.74-05 Harnett Youth in school 12,896 increase

14 WIOA Adults Program Fund

Code 234-7410-465.11-00 Salaries & Wages 1 increase

234-7410-465.21-00 Group Insurance Expense 500 increase

234-7410-465.21-05 Group Insurance Expense 303 increase

234-7410-465.23-00 Group Insurance employee clinic 57 increase

234-7410-465.25-01 Supplemental Retirement 9 increase

234-7410-465.25-10 Unemployment 94 increase

234-7410-465.26-08 Worker’s Compensation 2 increase

234-7410-465.26-09 Worker’s Comp participant 379 increase

234-7410-465.30-22 Reimbursement 374 decrease

234-7410-465.32-26 Incentives/Participants 337 increase

234-7410-465.32-72 Supportive Services 336 increase

234-7410-465.32-73 Training vouchers 6,562 decrease

234-7410-465.35-27 Child Care 2,000 increase

234-7410-465.35-61 Adult Paid Work Experience 8,000 increase

234-7410-465.35-83 Training Voucher 28,000 decrease

14 WIOA Adults Program Fund continued

Code 234-7410-465.41-11 Telephone & Postage 200 increase

234-7410-465.58-01 Training & Meetings 1,000 increase

234-7410-465.58-14 Travel 212 decrease

234-7410-465.58-19 Travel Participant 4,917 increase

234-7410-465.60-33 Materials & Supplies 200 decrease

234-0000-331.74-10 Harnett Adult 17,213 decrease

3. Tax rebates, refunds and releases (Attachment 1)

4. Resolution in Support of Designating a Portion of N.C. 87 in Harnett County in Honor of Nascar Legend Herb Thomas (Attachment 2)

5. General Services’ Harnett Area Rural Transit (HARTS) requested approval of the NC DOT FY 17 5311 grant agreement in the amount of $285,428; total county match is $47,108. The grant covers both capital and administration costs associated with providing public transportation for the citizens of Harnett County. General Services also requested approval of an additional grant funded position as NC DOT approved funding for an additional admin. position which is included in the total grant funding.

6. Administration requested that the Board of Commissioners rescind their award of contract (June 20, 2016) to Allied Fire & Safety for fire extinguisher services for July 1, 2016 - June 30, 2019 in the amount of $12,030. This is due to the increase in cost and having received only one bid. Staff requests approval to go back out for bid for this service.

7. Administration requested that the Board of Commissioners rescind their award of contract (June 20, 2016) to Clegg’s Pest Control for pest and fire ant control services for July 1, 2016 - June 30, 2019 in the amount of $123,540. This is due to the increase in cost and having received only one bid. Staff requests approval to go back out for bid for this service.

8. Administration requested that the Board of Commissioners rescind their award of contract (June 20, 2016) to Johnson Controls for HVAC services for July 1, 2016 to June 30, 2019 in the amount of $626,331.00. This is due to the increase in cost and having received only one bid. Staff requests approval to go back out for bid for this service.

9. Resolution to Terminate an Agreement for Purchase and Sale of Real Property Dated May 27, 2016. (Attachment 3)

10. Human Resources requested approval to amend the Personnel Ordinance; Article III, Section 9E “In the event a reclassification results in the downgrade of a position, the County Manager has the authority to reclassify that position without Board of Commissioners approval.”

11. Harnett County General Services’ Animal Services requested approval of a change to the current spay/neuter voucher program to move toward a pre-release spay/neuter program. With this change, Animal Services, partnering with Harnett Animal Welfare Coalition, will begin pre-release spay/neuter procedures before adoption of eligible animals. Eligible animals will be determined by the Animal Services manager. Staff also requested approval of new fees reflecting cost for size and male/female, dogs/cats to be added to the department’s fee schedule.

12. Harnett County Health Department requested approval to establish and/or increase the following fees for services:

NEW CPT CODE DESCRIPTION RECOMMENDED PRICE

87651 Rapid Strep $35.00 LAB TEST

(Replacing CPT 87880-Strep Test)

87502 Influenza A & B $75.00 LAB TEST

(Replacing CPT 87804-Flu Test)

92550 Tympanometry $25.00 HEARING

SCREENING TOOL

90621 Trumenba (Meningitis B) $150.00VACCINE

INCREASE CPT CODE DESCRIPTION RECOMMENDED PRICE

90670 PCV13 (Prevnar) recommend $174

Insurance ($174 Plus Admin Fee 90471)

Medicare (Plus Admin G0009 $24.31Vaccine $173.69 = $198)

90632 / 90633 Hep A recommend $45

90662 Flu-High Dose recommend $61

Medicare - (Plus Admin G0008 $24.31 Vaccine $36.69 = $61)

90732 Pneumococcal Vaccine recommend $107

Medicare - (Plus Admin G0009 $24.31 Vaccine $82.69 = $107)

Chairman Burgin opened the floor for informal comments by the public, allowing up to 3 minute for each presentation up to 30 minutes.

- Cris Nystrom of 391 Center Lane in Bunnlevel said we live in unimaginable times. He listed several requests he hopes Sheriff Coats will consider.

- Jerry Rivas of 364 Twin Ponds Road in Sanford said he is not anti-law enforcement. He said we’ve got problems in the Sheriff’s Department that continue to need to be addressed.

- Veronica Richardson of 206 Timberline Drive in Sanford discussed issues with pan-handling in her neighborhood. She said there are no ordinance in place that actually governs the issue and asked commissioners to please put some type of plan in place to deal with pan-handling.

Commissioner Miller responded that he has talked to the Sheriff’s Department about the issue and they can get written permission from the owner of the development to process them for trespassing. Commissioners asked staff to look into this.

Chairman Burgin recognized Angier Mayor Lewis Weatherspoon and Marty Clayton with Duke Energy.

Commissioner Miller moved to approve the appointments listed below. Vice Chairman Springle seconded the motion which passed unanimously.

DANGEROUS DOG COMMITTEE

Dr. Janet Batker was reappointed to serve on this committee for a term of three years ending July 31, 2019.

HARNETT COUNTY CEMETERY BOARD OF TRUSTEES

Angela McCauley was appointed to serve on this Board

HOME AND COMMUNITY CARE BLOCK GRANT COMMITTEE

Alan D. Longman was appointed to serve on this committee.

Commissioner McKoy moved to untable the proposed zoning change: Case # RZ-16-116, Landowner/Applicant: Johnny Faircloth; 2.52 +/- acres (consisting 5 parcels) Pin’s # 9575-24-1972, 9575-24-4817, 9575-24-4764, 9575-25-2300; 9575-25-1192; From RA-20R to Commercial Zoning District; Off NC Hwy 24 (on Red Bird Drive & Chipmunk Court); Johnsonville Township. Vice Chairman Springle seconded the motion which passed unanimously. Commissioner Elmore moved to approve the proposed zoning change as presented on June 20, 2016. Vice Chairman Springle seconded the motion which passed unanimously.

Mr. Stewart presented the following reports:

- Harnett County Financial Summary Report – May 2016

- Harnett County Sales Tax Analysis by Article

- Veteran Affairs Activities Report – June 2016

- Interdepartmental Budget Amendments

Mrs. Stewart called for a Designation of Voting Delegate for the upcoming NCACC Annual Conference. Commissioner Elmore nominated Vice Chairman Springle. Commissioner McKoy seconded the nomination which passed unanimously. Mrs. Stewart also informed the group that Tax Administrator Keith Faulkner’s mother recently passed away.

There was no new business.

Commissioner Miller moved that the Board go into closed session for the following purposes: (1) to instruct the County staff concerning the position to be taken by the County in negotiating a contract for the acquisition of real property; and (2) to discuss matters relating to the location or expansion of industries or other businesses in Harnett County; and (3) consultation with the County’s legal staff in order to preserve the attorney-client privilege concerning the handling of certain claims and litigation including the following case: “Estate of John David Livingston, II, et als, vs Harnett County Sheriff’s Department, Harnett County File No. 16 CVS 1165; and (4)

to discuss certain personnel matters.

This motion is made pursuant to N.C. General Statute Section 143-318.11(a)(5)&(4)&(3)&(6).

Commissioner Elmore seconded the motion which passed unanimously.

Commissioner Elmore moved that the Board come out of closed session. Vice Chairman Springle seconded the motion which passed unanimously.

Commissioner Elmore moved to adjourn the meeting at 8:44 pm. Commissioner Miller seconded the motion which passed unanimously.

_____________________________________ ____________________________________

Jim Burgin, Chairman Margaret Regina Wheeler, Clerk

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