STEP BY STEP ADMISSIONS ONLINE APPLICATION USER …

STEP?BY?STEP ADMISSIONS ONLINE APPLICATION USER GUIDE FOR THE 2019 LEARNER INTAKE

APPLICATION PROCESS

In terms of Section 9 of NEPA the Admission Policy of a Public School and the administration of admissions by an Education Department must not unfairly discriminate in any way against an applicant for admission. Section 34 provides the preference order of admissions as: (i) Learners whose parents live in the feeder area in their own or employers' domicile (ii) Learners whose parents work address is in the feeder area

The Provincial Admissions Regulations, General Notice No. 4138 of 2001 provides that the learner whose parents live or work in the area must apply to a school closest to the address or apply to a school where the learner has a sibling

Parents access the web address: to be on the "Welcome to Admissions Online Application for 2019" page

On the landing page the following items are loaded:

1. Getting Started

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Admission dates

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A video tutorial - explaining a step by step application process

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A Step-by-Step parent manual

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2. Policies and Regulations

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Terms and Conditions

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Admissions Regulations

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Admissions Management Plan

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Frequently asked questions

3. Contact us:

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Log a Call ? to report a query or challenges

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Call us ? listed contact details of the Department of Education

Regular updated news feeds will be displayed on the notification bar below to keep users informed

Parents are required to read the information on the Welcome Page and click on Apply for 2019 to access Terms and Conditions.

Parent clicks continue after reading the Terms and Conditions to proceed with the application

To proceed with the application, click on Apply for 2019

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There are three (3) steps in the application process 1. Step 1 - Enter Parent/Legal Guardian Details 2. Step 2 - Enter Learner Details 3. Step 3 - Apply to a School Parents must complete all 3 steps for the application to be completed The 3 steps are outlined below:

STEP 1: ENTER PARENT DETAILS

1. A first-time user (parent) will be required to click "Apply for 2019" button to enter parent information before making an application (ALL users must create new credentials)

2. The "Enter Parent Information" form will pop-up and parent should complete all compulsory fields indicated by a star (an asterix). The address fields contain Municipality; City/Town; Suburb/Township; street name and number. The parent's cell phone number is compulsory as this number will be used by the Department to communicate with the parents regarding the application. The Landline and Email fields are not compulsory.

3. ID numbers are validated with the Department of Home Affairs, therefore after entering a valid South African ID number, the system will automatically populate the names associated with the ID number. Parents are therefore reminded to keep the parent's ID and learner ID at hand when making an application.

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4. A Username and Password will be created by the parent to login and access the main application as a User. The Password must be eight (8) characters long consisting of a Capital Letter, Small Letters, Numbers and a Special Character, for example, P@ss2019.

5. A SMS is sent to the parent, providing his/her login username and password. Please keep this information for queries relating to your application

6. After submitting STEP 1, the application will automatically proceed to STEP 2 (ENTER

LEARNER DETAILS) and the colour of STEP 1 will change to GREEN

STEP 2: ENTER LEARNER DETAILS

On this page a parent needs to: 1. Enter learner information (Application cannot be made unless learner's details are

captured)

2. Click Submit Learner Details after completing the learner information page 3. STEP 2 will change to GREEN and the application will automatically proceed to STEP

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STEP 3: APPLY TO A SCHOOL

A parent can apply using the following options: Home; Work; Sibling and Previous School (Previous School is for Grade 8 applications Only)

1. Home/Work address option ? the system will provide schools closest to your home or work address

2. Sibling option - Applying to a school where your child has a sibling who is currently in Grade 1-6 and/or Grade 8-11. The sibling's information will be required when this option is used.

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