Information Security & Policy



PRIVACY NOTICEfor (“APPLICATION”)url: ____________________________________________________ (“URL”)We attach great importance to the protection of your personal data and collect, process and use your personal data exclusively in compliance with the principles described below and in line with applicable data protection legislation. Personal data means any information which relates to a specific person, including your name, your telephone number, and your postal, e-mail and IP address. ScopeThis privacy notice only applies to the “APPLICATION” located at the above “URL”. If you visit another website (including such websites linked in this “APPLICATION”, the privacy notice of the respective provider of such website applies. Scope of data collection, processing and useWhen you access this “APPLICATION”, your web-browser automatically transmits certain data (i.e., the name and version of your browser, the operating system, and any loaded plugins) to our web server so that our web server can effectively communicate with your web browser and provide it content. Our web server also records the date and time of your session, your IP address, the URL (address) of the resource being retrieved, and the URL of the referring website. We generally do not use this data to try to identify individual users; however, we do use it in cases of cyber misuse or abuse. Any other personal data will only be processed for the specific purposes of the “APPLICATION” [for] _________________________________________________________________________________________________________________________________________________________Disclosure to third partiesWe will not transfer your data to third parties unless you have given us your explicit consent to do so. CookiesWe use “cookies” when you visit this “APPLICATION”. Cookies are small text files which are stored in your browser’s cache. The information contained in cookies can help us to analyze your use of the APPLICATION such that we can optimize the service for you. For example, it can be used to save the website language you have selected. Cookies also facilitate the analysis of your surfing behavior in anonymized form and the recording of information such as the date and time of access to the APPLICATION, the URL (address) of the referring website, the sites visited by you, the browser type and browser version and your operating system. Personal data are only stored in cookies if you have explicitly consented to this. The following cookies are used in the APPLICATION:NameDescriptionExpiresWebsite#langStorage of the visitor’s language selectionWhen session ends SC_ANALYTICS_GLOBAL_COOKIEIdentification of repeated visits of an individual use.One year after last visit to websiteSC_ANALYTICS_SESSION_COOKIEIdentification of a series of HTTP requests of an individual userWhen the web client is closed. In your browser options, you can also completely deactivate the use of cookies or delete cookies which have already been set. We would, however, advise you that some areas of the APPLICATION may then not work or not work properly. Use of Google Analytics [TBD what kind of analytics tools are used] This website uses Google Analytics, a web analysis service from Google Inc. (“Google”). Google Analytics also uses cookies. The information gathered by cookies on your use of the APPLICATION (including your IP address) is transmitted to a Google server in the US and stored there. Google uses this information to analyze your use of the APPLICATION, compile reports on website activities for us and to carry out services associated with use of the APPLICATION and internet use. Google can transfer this information to third parties if necessary; provided that this is required by law and that third parties are processing this data on behalf of Google. You can prevent cookies being stored by adjusting your browser software settings; however, we would like to point out that if you do this, you may not be able to fully use all of the functions of this APPLICATION. Users can also prevent their data (incl. IP address) from being used by Google Analytics by downloading and installing the Google Analytics browser add-on, which is available here. Right to information and data correction, blocking and deletion of your dataYou have the right to free of charge information about the data which we have stored in relation to you and, if applicable, the right to have this data corrected, blocked or deleted. Consent granted by you for the collection, processing and use of data can be withdrawn by you at any time with effect for the future. To withdraw your consent, please contact us at the email address specified below. Security measuresWe take appropriate technical and organizational measures to protect this APPLICATION and Information Technology systems against the loss, destruction, unauthorized access to, amendment or dissemination of your data by unauthorized persons. Data controllerWe are happy to answer any questions you may have regarding our processing of your personal data, information requests, data correction, blocking and deletion of your data as well as withdrawal of your consent. You can contact us at:Indiana UniversityUnit (or Dept./School): _______________________________________________ (“we” / “us”)Phone: ______________________E-Mail: _______________________If you feel that this site is not following its stated policy and communicating with the owner of the APPLICATION does not resolve the matter, or if you have general questions or concerns about privacy or information technology policy at Indiana University, please contact the University Information Policy Office, 812-855-UIPO, privacy@iu.edu.AmendmentsWe reserve the right to update this privacy notice from time to time. Any updates apply as of their publication on our website. We therefore recommend that you visit our website regularly so that you are appropriately informed about any updates and changes. [last modified: XXX] ................
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