Nassau BOCES



BEDS Day Enrollment Verification ReportsBEDS Day Determinations “BEDS Day” is always the first Wednesday in October. BEDS Day provides a point in time when student enrollment counts should be complete, unduplicated and comparable. Every enrolled student is counted only once. Students are counted in the school or district where they were enrolled as of BEDS Day, regardless of where the student lives. The student could be the reporting responsibility of one district but enrolled in another.BEDS Day Important Miscellaneous FactsBEDS enrollment does not include preschool (PS) students, and GED enrolled students (GD)Counts displayed on the “All Students” line will be used for State Aid Purposes.Subgroups: If a student was a member of a subgroup or program category (e.g., race/ethnicity, disability, LEP, etc.) at any point in the school year, then that student will be counted as a member of that subgroup or program category for accountability purposes that school year, provided the student was enrolled on BEDS Day. USES OF OCTOBER BEDS DAY COLLECTIONdetermine accountability statusmake State aid calculationsgenerate targeted federal program aid,provides the source of LEP counts for Part 154reporting enrollment counts in New York State Report Cardsproviding data to the media and general public upon requestL2RPT BEDS Day VERIFICATION REPORTSSIRS-313 BEDS Enrollment Verification Report by Location of Enrollment and Student Subgroup Determines State Aid by Total Enrollment countsAlso shows totals for accountability subgroupsNo PS, GED, homebound, home schooled, or OOD studentsSIRS-316 BEDS Enrollment Verification Report for District Pre-KShows counts for Pre K and UPK and Other Universal Pre-K grant fundingSIRS-323 Free and Reduced Price Lunch Eligible Students Enrolled on BEDS DayShows which students were eligible for FRPL on BEDS DaySIRS-314 BEDS Enrollment Verification Report by District of Residence Shows Total Enrollment counts by District of Residence, so you can see which students your district may be able to charge for tuition. SIRS-312 BEDS Enrollment Verification Report for State Aid Shows in more detail which of your students are enrolled out of district – (you pay for their transportation and textbooks)Shows which students are from other districts (tuition paid to your district) SIRS-319 BEDS Enrollment in Public and Charter SchoolsShows in more detail which of your students are enrolled out of district – (you pay for their transportation and textbooks)Shows which students are from other districts (tuition paid to your district)Curriculum, Instruction and Technology: Student Support ServicesOne Merrick Avenue, Westbury, NY 11590Phone: (516) 608-6673 Fax: (516) 832-2814 statereportingSIRS-313 BEDS Enrollment Verification Report by Location of Enrollment and Student SubgroupThis report shows the counts of students enrolled in your school district on BEDS Day, Pre-K -12, including ungraded elementary and ungraded secondary. There are no PS, GED, homebound, home schooled, or OOD students.The counts include enrolled students who reside in the district, as well as students who reside in other districts but are enrolled and attend school in this district.Verification and certification of “All Students” line by grade will be required by early JanuaryConfirmation of the “All Students” line by grade will be required in early AprilSubgroup and program data will remain open to update through the end of the school year and will not be transmitted to State Aid.3495675370840All Students includes all enrolled students, residents and nonresidents. Data in the District BEDS Total will be recognized as official BEDS grade‐by‐grade enrollment and be sent to State Aid. All Students includes all enrolled students, residents and nonresidents. Data in the District BEDS Total will be recognized as official BEDS grade‐by‐grade enrollment and be sent to State Aid. Data in the “All Students” row will be recognized as official BEDS Day grade-by-grade enrollment for all schools.86677519050073342519060031432526670Subgroup categories are the same used on the NYS Report Card.0Subgroup categories are the same used on the NYS Report Card.SIRS-316 BEDS Enrollment Verification Report by District Pre-KThis report allows districts to verify student counts of Pre-K, Half Day and Full Day enrollment, including Universal Pre-K (UPK) funded students, as of BEDS Day. Data in this report are used to monitor the Universal Pre-kindergarten program and for “maintenance of effort” and other funding considerations. “Pre-K” Pre-k means students who are enrolled in a district run pre-kindergarten.All Pre-K students need a grade level of PKF (full-day prekindergarten) or PKH (half-day prekindergarten).These students should be reported with a Program Service code of 990.Universal Pre-K Are pre-K programs funded by a Universal Pre-K grant. These programs are operated by the school district or other agencies under a contractual agreement with the school district.Any child whose Pre-K placement is funded by the UPK grant must be reported with a Program Service code 902 (UPK).? An additional UPK setting code is also required. All 902’s need a UPK SETTING Code1309 District-operated1320 Day care center1331 Head Start1342 Family or Group Day Care1353 Nursery School1364 BOCES1375 Special Ed 4410 Preschool1386 Nonpublic School1397 Museum1408 Library1419 Other*Questions about the UPK Grant Applications should be directed to the office of Early Learning (OEL) at 518-474-5807 or oel@mail.. ??SIRS-323 Free & Reduced Price Lunch Eligible Students Enrolled on BEDS DayThis report allows districts to verify FRPL eligible student counts calculated as of BEDS Day. To be included in this report, the student must also be included in the SIRS-313 BEDS Day Enrollment BEDS Day FRPL eligible counts are used for many purposes including:State Aid calculationsTargeted federal program aidReporting in New York State Report CardsReporting to the mediaTo be included in the FRPL eligible count, the student must also be included in the SIRS-313 BEDS Day Enrollment Report by Location of Enrollment & Student Subgroup. Beginning Enrollment Code on BEDs Day0011 Program Service Code with a beginning date on or before BEDS day and ending date on or after BEDS Day (or has no ending date)5817 (Free Lunch) Program Service code OR5806 (Reduced-Price Lunch) Program Service codeCarryover of previous year’s eligibility is for up to 30 operating days into the current school year. If a new eligibility determination has not been made by BEDS day and it is within the 30-day carryover period, then that student should be reported as qualifying as either free or reduced-priced lunch.369570025209500Column “I” is the count recognized as the official FRPL eligible count. This total is a combination of columns “e” and “j”. SIRS-314 BEDS Enrollment Verification Report by District of ResidenceThis report allows districts to verify student counts of enrolled students by grade (Pre-K -12, including ungraded), and by their District of Residence. 3590925166370Total Enrollment Counts broken out by DOR.This report helps to show students residing in other districts who may be charged tuition by your district. 00Total Enrollment Counts broken out by DOR.This report helps to show students residing in other districts who may be charged tuition by your district. 110490060706000015938500-3143258890Shows count of students enrolled in your district, including those who live or reside in other districts0Shows count of students enrolled in your district, including those who live or reside in other districtsYou will see a row of “All Students” who are residents of your district.You may have other rows which show counts of students enrolled in your district, but who live or reside in other districts. If students are from multiple districts of residence, the report will show multiple rows displaying counts of students for each district of residence.*District of Residence is used to determine which students should be counted in the followinggeneral categories that appear with more specificity in the “BEDS Enrollment Verification Report ofSupplemental Counts for State Aid Calculations:”SIRS-312 BEDS Enrollment Verification Report for State Aid(previously named Supplemental Counts for State Aid)This report shows the counts of Resident and Non-Resident students as of BEDS Day that are used in State aid calculations. The majority of state aid is determined for students based on where they are enrolled; however, textbook and transportation aid is determined based on the district of residence. Columns d-g shows district students enrolled outside the district, for whom you pay transportation and textbooksColumns i-j shows which students come from other districts and should be paying your district tuition.5600700189230Non Resident Students enrolled IN the district020000Non Resident Students enrolled IN the district563880031305500 292417681915Resident Students enrolled OUTSIDE the district 020000Resident Students enrolled OUTSIDE the district 2981325844550050387258445500657225011366500Column (a) - Incarcerated youth in correctional facilities for whom this district is providing education services regardless of DOR. Only for those districts who have jails or correctional facilities within their borders.*Columns (b) and (c) – Resident students not on any regular day school register enrolled in AHSEP programs. (The data in these columns will not be transmitted to the State Ad office)Columns (d) through (g) - Resident students educated outside the district for whom the district may be paying tuition – other school districts and BOCES.Column (h)- Homebound - Last four digits of Location Code=0777Columns (i) and (j) – Non Resident students - CSE placed in your district or parental choice students for whom you may receive textbook and transportation aid.Column (k) - Inter-District Urban-Suburban Transfer program* Although districts must certify the entire report, data in these 2 columns will not be transmitted to State Aid.SIRS-319 BEDS Enrollment in Public and Charter Schools by Resident DistrictThis report is an informational reportThis report shows all resident students and which district or charter school they are enrolled in. This report shows where all students are enrolled and are counted. ................
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