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FedBizOppsModification to a Previous Notice*******CLASSIFICATION CODESUBJECTCONTRACTING OFFICE'SZIP-CODESOLICITATION NUMBERBASE NOTICE TYPERESPONSE DATE (MM-DD-YYYY)ARCHIVE DAYS AFTER THE RESPONSE DATERECOVERY ACT FUNDSSET-ASIDENAICS CODECONTRACTING OFFICE ADDRESSPOINT OF CONTACT(POC Information Automatically Filled from User Profile Unless Entered)DESCRIPTION*See AttachmentAGENCY'S URLURL DESCRIPTIONAGENCY CONTACT'S EMAIL ADDRESSEMAIL DESCRIPTION ADDRESSPOSTAL CODECOUNTRYADDITIONAL INFORMATIONGENERAL INFORMATIONPLACE OF PERFORMANCE* = Required FieldFedBizOpps Modification to a Previous NoticeRev. March 2010C689-15-026 Primary Care Upgrades Building 206516VA241-17-R-030105-23-201760N541310VA Connecticut950 Campbell AvenueWest Haven CT 06516Chantel GuestContracting Specialist203-932-5711chantel.guest@chantel.guest@See attached document: S02 Special Notice SF 330.
STATEMENT OF WORKSupplement A and BProject Number: 689-15-026Transaction Number: Primary Care Renovation and UpgradeVA Connecticut Healthcare System (VACHS) – West Haven CampusWest Haven Campus950 CAMPBELL AVENUEWEST HAVEN, CT 06516TABLE OF CONTENTS:BACKGROUNDSCOPE OF WORK ADMINISTRATIVE PROCEDURESMATERIAL TO BE PROVIDED TO THE A/E BY THE VADELIVERABLESDESIGN REVIEWS – SCHEDULES AND REQUIREMENTSCONSTRUCTION PERIOD SERVICESAPPENDIX A: ENVIRONMENTAL ASSESSMENT SCOPE OF WORK APPENDIX B: INFECTION PREVENTION MEASURESAPPENDIX C: VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY LANGUAGE FOR INCLUSION INTO CONTRACTS, AS APPROPRIATEDrawing 1: VACHS West Haven Campus Site MapAPPENDIX D: VACT PAINT STANDARDS; PPG DRAW DOWN FORMULASAPPENDIX E: TYPICAL BREAKROOM MODULAR FURNITUREAPPENDIX F: TYPICAL VACT EXAM ROOM LAYOUTAPPENDIX G: TYPICAL EXAM ROOM MODULAR FURNITUREAPPENDIX H: PRIVACY CURTAINS, TRACKS, CARRIERS AND TIE-BACK SPECIFICATIONSBACKGROUNDThe Primary Care space requires an update in the function of the space to meet the necessities of working within a Patient Aligned Care Team (PACT) design model of providing care to veterans. The PACT design allows a Primary Care Team to efficiently use exam rooms while expanding patient care and privacy through a team based approach to patient care with attention to space, flow, and configuration. This project will assess, design and modernize existing Primary Care space with architectural features, ergonomic design and human factors. The new Primary Care space will redesign existing square footage to create a more homelike healing environment for veterans and their families. Project Objectives Include: Phase project in a minimum of three phases to reduce impact to the Primary Care and Specialty Care service lines.Reduce impact to existing Mechanical systems.Upgrade finishes and features that promote a healing environment for veterans and their families in both private and public spaces.Promote the use of energy efficient fixtures to a LEED Silver equivalent value.SCOPE OF WORKThe VA Medical Center in West Haven, Connecticut is seeking architectural design services and construction to redesign and upgrade approximately 13,600 existing square foot Primary Care Firm A space on the first floor of Building 2 at the West Haven Campus. The design concept will support the Patient Aligned Care Team (PACT) Model and standardization to achieve a desired healthcare clinic for veteran care.Work shall include architectural, electrical, mechanical, plumbing, communications, and all such systems and components as may be necessary to achieve the project goals.Project Scope and Objectives: The project objectives of the VA are as follows:Review existing Primary Care space, architectural, electrical, structural, mechanical, plumbing, and fire protection drawings and documents to thoroughly understand the existing conditions.Review drawings and documents for existing underground utilities in project site, and conduct studies, if required, to verify their locations.Review documents to confirm the locations of asbestos containing materials. Identify those locations that require testing within the project limits.Provide conceptual 35% design documents, design development 65% design documents, and 100% final design documents and construction documents to redesign/upgrade the Primary Care space.Provide planning 35% design documents, and design development 65% documents, 100% final design documents, and construction documents to phase and demolish existing Primary Care space.Provide phasing so as to not disturb and impact daily hospital operations. Provide a Commissioning Plan in accordance with the VA Whole Building Commissioning Process Manual dated May 1, 2013 and with minor revisions November 1, 2013.Design Scope – General: The A/E shall develop and provide a set of drawings and specifications for each conceptual, design development, and final design purposes which meet the previously stated Project Scope/Objectives. The A/E shall also provide equipment arrangement recommendations. A constructability evaluation shall be completed.Design Scope – Architectural: The A/E shall provide design of and detailed construction drawings and specifications for an outside enclosure/building to house the equipment required for the Primary Care space.Design Scope – Electrical: The A/E shall provide design of and detailed construction drawings and specifications for Primary Care that includes switch gear and associated equipment.Design Scope – Civil: The A/E shall provide design of an detailed construction drawings and specifications for: site clearing, excavation and trenching, and demolition, calculations, and documentation as required for servicing the Primary Care space.Design Scope – Mechanical: The A/E shall provide for mechanical design, calculations and documentation as required as they pertain to other modifications to the space to meet the Project Scope/Objectives stated in Section IIA.Design Scope – Plumbing: The A/E shall provide for plumbing design, calculations and documentation as required and as they pertain to other modifications to the space to meet the Project Scope/Objectives stated in Section IIA.Design Scope – Communication and Data: The A/E shall provide necessary plans and modifications to provide communications and control connectivity to the Primary Care space.The A/E shall work closely with the VA Project Management throughout the conceptual planning and design phases to ensure coordination with various VA staff. The drawings should contain boldly printed instructions requiring the same level of coordination by the construction contractor and subcontractors. The design shall comply with all current governing VA regulations and specifications including but not limited to: NFPA 101-Life Safety Code, NFPA 70 National Electric Code 220, NFPA 72 – National Fire Alarm Code, NFPA – 110 Emergency and Standby Power Systems, NFPA – 70E Arc Flash Code and NFPA – 99 Health Care Facilities Code.General Requirements: The A/E shall produce designs that comply with the latest editions of all applicable DVA guidelines (e.g. Construction Standards, Master Specifications, Standard Details, Special Design Criteria to meet Hospital Joint Commission (JCAHO) requirements), NFPA, JC< Federal and State codes pertinent to the project scope.Hazardous Materials: The A/E shall have all areas to be impacted by design or construction tested for asbestos and lead containing materials and incorporated into the plans and specifications. All questionable or unknown items and materials that may contain asbestos or lead shall be sampled and tested.Safety Plan: VA construction projects have requirements for the General Contractor to establish a safety plan per OSHA, AIA, and VA guidelines. The A/E shall specify the applicable standards and method of plan development for both the area of work and interaction of work within the facility. Infection Prevention Measures shall also be included in the Safety Plan. The A/E shall also be responsible for developing their own safety for all site investigation, which shall include asbestos awareness training and procedures when encountering asbestos.Quality Control Plan: The A/E shall specify the applicable standards and method of development for a Quality Control Plan. The A/E shall not be responsible for the development, but only for identifying and specifying the appropriate standard forms for Quality Control inspections that will become part of the overall plan.Utility Shutdowns: The VA has a mandatory requirement to obtain approval for utility shutdowns. The A/E shall provide a list of all utility shutdowns required for this project and identify and define the procedure for each shutdown in a Construction Schedule Gant Chart. This will include, but not be limited to, electrical, mechanical and plumbing tie-ins. The A/E shall provide estimated time of each outage and provide a narrative to the impact of the shutdown.Site Survey: The A/E shall conduct on-site survey(s) as necessary to verify as-built conditions.Code Study: The A/E shall conduct a code study to determine code compliance of the proposed design. This shall also include a life safety plan.Construction Cost and Bid Alternatives: The A/E shall provide a design for this project within a construction cost budget taking into account phasing. The specific deductive items shall be developed at the 35% design submission and refined through final design.Desired program:Firm A:7 administrative offices20 total exam rooms2 mental health rooms1 nutrition room1 pharmacist room1 locker room1 soiled utility room1 conference roomRenovate/relocate check-in areasRenovate/rework existing waiting room spacesADMINISTRATIVE PROCEDURESA design kick-off meeting of the A/E, the VA Contracting Officer and the COR will be held prior to Construction. The Statement of Work and the existing conditions of the site proposed for work will be reviewed. At this time, the A/E will have the opportunity to review and obtain copies of As-Built Drawings and other VA materials as necessary to prepare a proposal. Availability and accuracy of as-built drawings cannot be confirmed and shall be verified by the A/E.After award of a Task Order and issuance of the Notice to Proceed, the A/E will coordinate all site visits through the COR. A copy of the COR’s authorized duties and responsibilities will be provided with the Notice to Proceed.All A/E personnel, their sub-contractors and representatives visiting VA sites will be required to sign in upon arrival and sign out upon leaving in a log book which is located at the leased/build out site. Each visiting individual will be required to enter their name, their company’s name, VA project title, reason for the visit, and the times of arrival and departure. Arrangements for after-normal-working-hour site visits must be made in advance and during normal working hours.MATERIAL TO BE PROVIDED BY THE VASpecific sections of the VA Master Construction Specifications, Design and Construction procedures, Standard Details and CAD standards, Design Manuals, etc. can be found via the internet for acquisition and editing by the A/E at HYPERLINK "" of Veterans Affairs Office of Construction & Facilities Management Room Finishes, Door, & Hardware Schedule HYPERLINK "" Connecticut has adapted VISN-1 branding design materials, finishes and specifications that will be incorporated into this scope of work. Refer APPENDIX for VISN-1/VACT Interior Finish Standards.DELIVERABLESThe A/E shall develop and provide to the VA the following:Meeting Minutes: The A/E shall take minutes of all conferences and other meetings with the VA (including site visits) and shall provide a copy to the Contracting Officer for a concurrence signature.Drawings: The A/E shall deliver to the VA fully developed drawings on current year AutoCAD. Hard Copy drawings shall be plotted at a 1:96 scale minimum. Larger, more appropriate scales shall be used for sections and details. Specifications: The project specifications shall be prepared in Microsoft Word by the A/E from the VA Master Specifications and VACT Interior Design Standards. The general format shall include; Part 1 – General, Part 2 – Products, and Part 3 – Execution. Part 1 shall include the general requirements, identify applicable standards, and identify submittals required for a particular specification. Part 2 shall include description of the salient characteristics of the products. Part 3 shall include a description of the methods used to install items of construction. The A/E shall identify all VA Master Specification sections applicable to the project and edit them accordingly to fit the scope of work. If additional specification sections are needed that are not listed in the VA Master Specs, the A/E is responsible to write and edit an appropriate CSI format specification section. Specifications shall be printed on 8-1/2” x 11” bond paper using 12 pt Times-New-Roman fonts.The A/E shall incorporate into the specifications and its construction site inspection procedures the applicable Infection Control and Dust Control provisions. Construction Cost Estimates: The A/E shall prepare a Construction Cost Estimate in Microsoft Excel using the CSI 34-division format. The Cost Estimates shall include a copy of the quantity take-offs, breakdown of individual line items that accurately reflect the quantity take-off of the various categories of work involved, unit of measure, quantities, unit cost, 10% overhead, and 10% profit. All cost data shall be taken from the most current version of a recognized industry standard, e.g. Means Estimating Guides. For items that are not in the industry standards, vendor quotes and justification for labor hours shall be provided. Construction Cost Estimates shall be submitted with each design submission and include a cost breakdown for each alternative.Submittal Register: The A/E shall develop a list of all submittals required by the specifications in Section 1 of each individual specification. The register should include specification reference, and item to be reviewed and approved.Narratives: Written narratives shall be used as part of each design submission. The narrative, or basis of design, should be used to elaborate on and provide an explanation of key design decisions by A/E and/or the VA, objectives, obstacles, alternatives, and resolutions, design issues or decisions relating to constructability, and in general to communicate all information relevant to the design submission. Design calculations shall be included as part of the narrative.Construction Schedule: The A/E shall also establish a preliminary construction schedule indicating the entire length of time estimated for the completion of the construction contract, measured in weeks. The A/E shall provide a commensurate Gant chart for the construction activities to include critical path times.Reproduction: The A/E shall be responsible for all reproduction during design; however, only materials which are submitted to the VA for design reviews shall be reimbursable in A & B breakdown. All other reproduction for in-house reviews, consultants, etc. shall not be reimbursed. Note that all bid administration activities will be performed by the VA Contracting office.DESIGN REVIEWS – SCHEDULES AND REQUIREMENTSThe following design submissions will be required:Schematic Design – 35%Design and Development Submission – 65%Construction Documents and Back check Design Submission – 100%Final Design SubmissionThe A/E shall examine the schedules set forth below and recommend to the VA any improvements in the allocations of time allowed for each phase, the net effect of which would be to either provide more time for phases needing more time or to shorten the entire design schedule.First Submittal Schematic Design Submission (35%)Narrative:Provide a written narrative with a summary of the meetings with the VA Design Team as well as a presentation, discussion and recommendation of the design alternatives which have been explored and evaluated. Key decisions/choices which were made by the VA Design Team prior to the Schematic Design submission should be documented. The design narrative shall also identify each and all required systems, utilities (including electric power requirement calculations) and major (built-in) equipment with a brief description of its type, location, use and extent. The A/E shall address constructability issues and their impact on project construction cost.Drawings:Identify and verify existing underground utilities and their locations that will be impacted and propose solutions to re-route utilities or avoid underground utility conflicts.Identify and verify as-built conditions in walls and overhead spaces in those areas that will be impacted and propose solutions to re-route existing utilities or avoid utility conflicts.Review existing environmental reports covering the project area. Identify existing asbestos, lead based paint, and other environmental hazards locations that will be impacted and identify locations that require further testing.Two C size Drawings and electronic version of CAD work completed to date.Specifications:The A/E shall provide an index of all VA Master Specifications which are anticipated to be used for this project. Cost Estimates:The A/E shall provide a complete cost estimate with as detailed a breakdown as possible for this stage of design. Separate cost estimate figures shall be given for design alternatives being presented for consideration as part of the design.Construction Schedules and Phasing Plans:The A/E shall provide a construction schedule and phasing plan.The A/E shall provide a completed VA infection control form, and Interim Life Safety Measures form addressing all areas.The A/E shall provide a completed A/E Review Checklist for all applicable disciplines. 35% Review Schedule:The 35% schematic design package shall be submitted 20 calendar days after Notice to Proceed (NTP).The VA will provide 35% review comments to A/E no-later than 45 calendar days after NTP. VISN Capital Asset Manager is to review 35% to ensure PACT design is met. The 35% design package review meeting with the VA at 30 calendar days after NTP. Second Submittal Design Development Submission (65%)Narrative:The A/E shall provide a written narrative with a concise and complete record of the design process including all key design decisions and the background and reasons for the intent of these design decisions. The narrative shall include all records of the meetings with the VA Design Team as well as a presentation, discussion and recommendation of various design alternatives which have been explored and evaluated. Key decisions/choices which were made by the VA Design Team should be documented. The design narrative shall also identify each and all required systems, utilities, and major (built-in equipment) with a brief description of its type, locations, use and extent. The A/E shall address constructability issues and their impacts on project construction cost and schedule. Engineering Calculations shall be included as an appendix. Drawings:The A/E shall provide detailed final drawings and calculations based on information collected, and VA comments on the 35%, 65% design submittals.SiteSubmit preliminary drawings showing the development concept. Submit copies of topographic, utility, and landscape surveys should the scope impact the exterior. Include layout plan(s) showing location of: building and structures, roads, fire access, parking, mechanical, electrical, and telecommunications equipment on grade, service area(s), entrances and exits, and walks; Grading plan, showing existing and proposed contours; and Planting plan, showing plant groupings.Submit a preliminary narrative for site design concept with analysis of site, circulation study, phasing analysis, and parking analysis.StructuralSubmit preliminary structural plans and sections. Show by sizes, locations and sizes of columns, bearing walls, and foundations. Show locations and depths of floor and roof framing members. Show locations and sizes of lateral force resisting elements. Indicate locations of major mechanical, electrical, and other special equipment items.Submit preliminary design narrative, including basis for selection of proposed structural system, and preliminary supporting calculations.ArchitecturalSubmit final layout drawings (floor plans) for all floors at 1/8-inch scale. Drawings shall be of sufficient precision and/or adequately dimensioned so that the Government may accurately compute rentable and useable areas to verify compliance with solicitation requirements. Submit preliminary equipment plans (at ?” scale) and preliminary equipment schedules that reflect the requirements in this Basic Solicitation as well as a “Schedule of Equipment Requirements.” Identify all equipment for each clinical type room listed in the Schedule. Equipment plans are not required for offices, consultation rooms, conference rooms, and waiting rooms.Submit building elevations, showing all significant materials, including their colors, roof top mechanical equipment, and any architectural screens. Elevations shall show massing, proposed fenestration, and the building’s relationship to adjacent structures and the finish grade. Interior DesignSubmit interior design narrative. Discuss information gathered during interior design programming with the VAMC project coordinator and interior designer including, but not limited to the following: interior and exterior design and materials, light, safety, patient profile, customer’s “vision” or desired image, public vs. private spaces, signage, regional influences, etc. Present the preliminary design solution for the primary areas of the project. Use broad categories of materials, finishes, color palettes, patterns, textures, and scales. Include primary and secondary corridors, lobbies, waiting rooms, offices, exam and treatment rooms, and toilet rooms. Discuss the relationship among departments and functions, and between public and private spaces. Sustainable Design & Energy EfficiencySubmit LEED? Silver Equivalency checklist. Submit narrative addressing how the design will meet Federal Mandates for sustainability and energy efficiency. Submit refined ASHRAE 90.1-2004 base-case energy model and as-designed energy model, including all assumptions used, targeting compliance with the 30% energy reduction goal, or exceeding the goal. Submit refined water use analysis and daylighting calculations. Submit preliminary commissioning specifications.Fire Protection/Life SafetySubmit completed fire protection narrative. Indicate NFPA 220 and UBC fire resistive rating of the building, NFPA 101 occupancy type, and fire protection code analysis to assess compliance with NFPA 101. Provide information to meet JCAHO requirements, e.g., location of all fire rated barriers, smoke barriers, exit signs, fire extinguishers, manual pull stations, smoke detectors, and sprinkler flow switches.Submit completed design development fire protection plans/drawings illustrating: sprinkler zones, fire alarm zones, smoke zones, building water supply, sprinkler/standpipe riser supply piping, termination of sprinkler main and inspector test drains, sprinkler alarm valves, waterflow and tamper switches, sprinkler system fire department connections, sprinkler design hazards per NFPA 13, exit signs and emergency lighting, fire sprinklers, fire hydrants, fire pumps, post indicator valves, sectional valves, fire extinguisher cabinets, electromagnetic door hold open devices, wall sections indicating fire resistive ratings, and evacuation plan signage. Submit draft specifications for fire alarm and suppression systems. MechanicalSubmit completed design narrative and calculations for HVAC systems. Include room-by-room, peak zone-by-zone, and building block heating and cooling loads. Discuss selection of HVAC equipment and provide catalog cuts of equipment. Provide room-by-room heating and cooling loads, zone-by-zone heating and cooling loads; and building block heating and cooling loads. Include Psychometric chart for air handling unit, coil entering and leaving conditions, fan motor heat gains, consumption of humidification loads, sound/acoustic analysis. Provide room-by-room air balance charts. Show supply, return, exhaust, make-up, and transfer quantities with intended pressure relationships, i.e., positive, negative, or zero with respect to adjoining spaces. Submit design development drawings indicating: main supply, return and exhaust ductwork, volume dampers, fire and smoke partitions, fire and smoke dampers, smoke detectors, automatic control dampers, air quantities for each room, air inlets/outlets, rises and drops in ductwork, and interconnection of HVAC equipment with fire protection equipment. Provide plan and section of mechanical equipment rooms and building corridors (show routing of main ductwork, plumbing, fire protection, major conduit or cable tray runs). Provide schematic flow and riser diagrams, schematic control diagrams, and equipment schedules. Indicate required seismic bracing. Provide legends, symbols, and abbreviations. Submit draft specifications for mechanical systems and equipment. ElectricalShow all new services to building, utility transformers, location, exterior lighting, and the utility service point and meter location on the electrical site plan. Submit a written summary of any conversations with the electrical utility.Provide legend of symbols and abbreviations. Submit a full set of electrical lighting, power, and lighting protection plans for building and site. Submit one-line diagrams of the normal electrical power distribution system and the emergency power system.Provide prefinal fault current, generator sizing, load, feeder, and equipment sizing, voltage drop, lighting protection risk analysis, and lighting and energy calculations. Submit draft specifications for electrical equipment. PlumbingSubmit completed design narrative addressing plumbing systems including supply, waste, and medical or laboratory gas systems. Submit calculations for piping systems and equipment. Submit design development drawing. In addition to the requirements of the first design development submittal, show the following: size of pipe, equipment schedule, fire and smoke partitions, riser diagrams, legend, notes, and details; location and size of sprinkler riser, standpipes, and fire pumps; and location of emergency eyewash and shower equipment.Specifications: The A/E shall provide design development drawings that show detailed plans with upgrades and redesign of the Primary Care space at the West Haven VA Campus.One F size (30”x42”) and two C size drawings and one electronic version of CAD work completed to date.Cost Estimates:The A/E shall provide an accurate and detailed cost estimate which will show that the scope and the design of the project are within the project budget. Deductive bid alternates should be broken out separately to show that they account for 20% of the overall budget for construction award.Construction Schedules and Phasing Plans:The A/E shall provide a detailed construction schedule and phasing plan to support the design.The A/E shall provide completed VA infection control form addressing all areas.The A/E shall provide a completed A/E Review Checklist for all applicable disciplines.65% Review Schedule:The 65% design development package shall include detailed design. This shall be submitted 120 calendar days after Notice to Proceed (NTP).The VA will provide 65% review comments to A/E no-later than 135 calendar days after NTP.The 65% review package meeting with the VA at 150 calendar days after NTP.Third Submittal Construction Documents (100%)For this submission, the A/E shall produce detailed final drawings.Narrative:All disciplines: complete and coordinate all drawings, specifications, and schedules for 100% construction document submittal. Incorporate all VA and technical review comments. Provide seal and (stamp) and signature of the responsible charged A/E on all construction documents and final calculations. The A/E shall provide a written narrative with a concise and complete record of the design process including all key design decisions and the background and reasons for the intent of these design decisions. The narrative shall include all records of the meetings with the VA Design Team as well as a presentation, discussion and recommendation of various design alternatives which have been explored and evaluated. Key decisions/choices which were made by the VA Design Team should be documented. The design narrative shall also identify each and all required systems, utilities, and major (built-in equipment) with a brief description of its type, locations, use and extent. The A/E shall address constructability issues and their impacts on project construction cost and schedule. Engineering Calculations shall be included as an appendix. Drawings:The A/E shall provide detailed final drawings and calculations based on information collected, and VA comments on the 35% and 65% design submittals. Specifications:Provide all Specifications that are required for the construction package. The specifications shall be free of writer’s notes and any editing comments. All information that is not required for this project shall be removed from each individual specification section.The A/E shall provide one electronic version and one copy of unbound proposed- Specification sections.Cost Estimates:A complete takeoff cost estimate based on the Construction Documents submission. Construction Schedule and Phasing Plans:Provide a detailed Construction Schedule and Construction Phasing Plan. All utility shutdowns shall be included.Safety Plan:Provide a list of all applicable standards, method of plan development, a VA infection control form, and address all Interim Life Safety Measures.Quality Control Plan:Provide a list of all applicable standards and method of plan development of a Quality Control Plan.The A/E shall provide a completed VA infection control form addressing all areas. Completed A/E Review Checklist:Provide a completed A/E Review checklist for all applicable disciplines.100% Review Schedule:The 100% final design package shall include final detailed design. This shall be submitted 180 calendar days after Notice to Proceed.The VA will provide 100% review comments to A/E no-later than 195 calendar days after NTP.Final Design Review (100%) comments meeting with VA at 210 calendar days after NTP.The A/E shall issue all final revised 100% final design documents to the VA at 225 calendar days after NTP. The A/E shall deliver to the VA the following documents:Final 100% Submittal:One set of original 100% Final Design Drawings.One set of indexed and bound Specifications.Two CD’s each of;Final Concept Drawings in AutoCAD (to include PDF versions of each sheet),SpecificationsConstruction Cost EstimateConstruction Duration EstimatePhasing Requirements Narrative with Engineering Calculations, Safety Plan and Quality Control Plan.Equipment ListFor bidding purposes upon final approval by the VA of all 100% construction documents (as evidenced by a VA authorized signature on the Mylar title-pages), the A/E shall deliver to the VA; one (1) set of C-size Drawings and one (1) set of bound specifications. CONSTRUCTION PERIOD SERVICES (To be awarded only at time of construction award.)General: The Contracting officer reserves the right to terminate any construction period services, without payment for services completed, if such services are not needed or are not being adequately completed.Approved Plans and Permits: Prior to the start of construction, submit to VA copies of all permits.Response to RFIs: The A/E shall be responsible for evaluating RFIs to determine if a change will be required. The A/E shall then provide recommendations to the Contracting Officer. Within 48 hours, the A/E shall provide in writing the information, clarification or revision material needed to properly answer the RFI and to resolve the issue. The A/E shall include a cost/credit estimate for RFIs which result in a change to contract cost.Progress Reports: After receipt of VA approved Second Design Development Submittal, the successful A/E shall submit to the Contracting Officer or designee written progress reports every 30-calendar days, based upon the monthly updated NAS. The report shall include information as to percentage of the work completed by phase and trade, a statement as to expected completion and occupancy dates, changes introduced into the work, and general remarks on such items as material shortages, strikes, weather, or the like.Remedial Action: Whenever it becomes apparent from the current monthly updated schedule that phasing or contract completion dates will not be met, the A/E shall execute some or all of the following remedial actions:Increase construction manpower in such quantities and crafts as necessary to eliminate the backlog of work.Increase the number of working hours per shift, shifts per working day, working days per week, the amount of construction equipment, or any combination of the foregoing to eliminate the backlog of work.Reschedule the work in conformance with the solicitation requirements.The A/E shall notify the Contracting Officer or designee as to what actions are being take to mitigate the proposed schedule changes. The project schedule revisions shall be incorporated by the A/E into the network diagram before the next update, at no additional cost to the Government.Submittal Review: The A/E shall review Contractor submittals. The A/E will be required to review contract submittal for adherence to contract requirements and then forward their recommendation of approval/disapproval to the VA Contracting Officer within 7 calendar days. The COR shall take final action of approval/disapproval on each submittal and shall prepare and send a formal return of submittal to the missioning: The A/E shall develop a Commissioning plan to activate the Primary Care space.Site Visits (Supplement C): Day to day construction administration will be performed by the COR. The A/E shall make site visits during construction as well. Periodic reviews, tests, and other field observation by the Government are not to be interpreted as superintendence nor as resulting in any approval of the contractor’s apparent progress toward meeting the Government’s objectives; but are intended to discover any information that the Contracting Officer may be able to call the contractor’s attention to prevent costly misdirection of effort. The A/E will remain completely responsible for designing, constructing, operating, and maintaining the building in full accordance with the requirements of this Solicitation. The A/E shall provide VA with a copy of all inspection reports for inspections conducted by local, regional, and state code authorities from the start of construction through issuance of the certificate of occupancy.Asbestos and Lead Inspection: The A/E shall perform all inspection and documentation services required during asbestos and lead abatement activities.Photographic Documentation: The A/E shall be required to prepare photographic documentation in accordance with VA master specifications during the period of construction.Record Drawings: The A/E shall verify as-built conditions from contractor-supplied marked up prints, and prepare as-built documents for the VA. One E size and one C size Drawing and one electronic version of CAD work.VAAR-85273-75 Security Requirements for Unclassified Information Technology Resources: The contractor and their personnel shall be subject to the same Federal laws, regulations, standards, and VA policies as VA personnel regarding information and information system security. These include, but are not limited to, Federal Information Security Management Act (FISMA), Appendix III of OMB Circular A-130, and guidance and standards, available from the Department of Commerce’s National Institute of Standards and Technology (NIST). This also includes the use of common security configurations available from NIST’s website at: HYPERLINK "" ensure that appropriate security controls are in place, contractors must follow the procedures set forth in “VA Information and Information System Security/Privacy Requirements for IT Contracts” located at the following website: HYPERLINK "" . APPENDIX AENVIRONMENTAL ASSESSMENT – SCOPE OF WORKSection I1.1 GENERAL:A.?? This Scope of Work (SOW) is applicable to renovation and/or remodeling projects that may contain asbestos, lead, mold, and other potentially hazardous or regulated substances in which the VA Industrial Hygienist (VPIH) is hired by the A/E. In this document, the term A/E may also refer to as a contractor.B.?? These special instructions cover the A/E and VPIH services for the Design Development and the Construction Documents stages of the VA process and the construction period services of a project. The VPIH hired by the A/E is not only required to have the experience and expertise of all aspects of hazard analysis and abatement but also have experience working as a member of a A/E design team. C.The assessment and inspection portion of the services shall be completed by VPIH personnel who are licensed by the State of Connecticut Department of Public Health as asbestos inspectors for those performing asbestos inspection or assessment. VPIH personnel who perform lead paint inspection or assessment shall be licensed by the State of Connecticut Department of Public Health as a Lead Inspector or Lead Risk Assessor. VPIH personnel who perform microbial inspection or assessment shall show proof of expertise through experience and training in microbial and mold remediation inspection and assessment techniques.D.The design documents shall be produced using VA Master Specifications by the VPIH with personnel who are licensed by the State of Connecticut Department of Public Health as an Asbestos Project Designer, Lead Project Planner/Designer, have expertise, experience, and training in microbial and mold remediation techniques, and are reviewed and approved by a Certified Industrial Hygienist (CIH) accredited by the American Board of Industrial Hygiene (ABIH).E.?? A/E shall be responsible for providing all design documents related to demolition, phasing and other related documents for the project, (as determined by VA if proposed abatement impacts the specific construction project). The VPIH working for the A/E shall design and produce all hazard analysis and abatement contract documents and fully coordinate these drawings with A/E firm contract documents. Work requirements are listed in SECTION 2.2 for the VPIH.F.The A/E will employ an independent industrial hygienist (VPIH) consultant and/or use its own qualified personnel to perform various services on behalf of the VA. The VPIH will perform the necessary monitoring, inspection, testing, and other support services to ensure that VA patients, employees, and visitors will not be adversely affected by abatement work, and that abatement work proceeds in accordance with specifications, that the abated areas or abated buildings have been successfully decontaminated. The work of the VPIH consultant in no way relieves the Contractor from their responsibility to perform the work in accordance with contract/specification requirements, to perform continuous inspection, monitoring and testing for the safety of their employees, and to perform other such services as specified. The cost of the VPIH and their services will be borne by the VA except for any repeat of final inspection and testing during monitoring services that may be required due to unsatisfactory initial results, as specified. The VPIH during asbestos abatement oversight shall be licensed by the State of Connecticut Department of Public Health as an Asbestos Project Monitor with project oversight by a Certified Industrial Hygienist (CIH) accredited by the American Board of Industrial Hygiene (ABIH).Section 22.1 Project Scope of Work (SOW)The VPIH shall perform an environmental assessment of the proposed work areas, and areas adjacent to, directly above and below work areas that will be impacted by the project and any other areas not indicated in this section determined by the A/E that may be impacted during the project. Areas that could be impacted by this project should be carefully inspected including walls, floors, shafts and above ceiling and the precise location and quantity of all hazardous materials including but not limited to asbestos, lead, polychlorinated biphenyls, and mold should be provided. The VPIH will have access to all the historical records available for the areas impacted by the project before the beginning of the inspection. 2.2 VPIH Services Scope of Work:All areas that may be impacted by this project (as described in General AE Scope Of Work section) shall require environmental assessment for the presence of asbestos-containing materials, lead-based paint, silica, and other environmental hazards (e.g. PCB, mercury, refrigerant, polychlorinated biphenyls, etc.). In addition, any areas located adjacent to, above, and below these rooms will require assessment if planned project activities impact these areas. This determination of these additional locations should be made prior to initiating field portion of the environmental assessment.VPIH Services will include:Asbestos Inspection: A State of Connecticut licensed Asbestos Inspector will conduct an asbestos inspection in each impacted area to meet the requirements of EPA NESHAP/AHERA inspection and State of Connecticut regulations. The inspector will collect bulk samples of suspect materials using approved EPA protocol for analysis by polarized light microscopy (PLM) method in a NVLAP accredited laboratory. The inspector will check above ceiling spaces, including the existing HVAC system and all access hatches leading to above ceiling equipment for presence of suspect asbestos-containing materials and/or debris that might have become dislodged from above equipment.The inspector may be required to perform selective demolition to expose concealed potential asbestos containing materials in the following areas, if impacted by the project: below existing flooring, inside wall cavities and chases, and inside ceiling chases.Lead Inspection: A state licensed Lead Inspector/Risk Assessor will test suspect surfaces and building components that may be impacted by the project for lead-based paint or lead-containing materials.An X-ray Fluorescence Analyzer (XRF) will be used to identify the presence of lead or lead-based paint on/in building components prior to project activities. Representative composite TCLP (Toxicity Characteristic Leaching Procedure) lead sample(s) may be collected as necessary to determine if demolition debris is either classified as hazardous waste or solid waste, depending on lead content and/or leachable lead content. Ceiling spaces shall be included in the scope for inspection for the presence of lead-based paint or lead-containing components.Mold Assessment: An inspector shall conduct a visual assessment of existing conditions for any visible mold and water damaged building materials in each area that will be impacted by this project.Other Hazardous or Regulated Materials Assessment: During above inspections, also record any other hazardous or regulated materials noticed in the impacted areas and their conditions, such as mercury-containing equipment or items, refrigerant in any AHU, PCB-containing materials or equipment or items, etc. VPIH Project Monitoring: During any asbestos abatement activities, provide VPIH monitoring services as specified in VA Master Specifications.Written Reports:? A written report will be generated to summarize work activities and detail the findings of the each inspection. The asbestos inspection report will include quantities and locations of asbestos-containing materials identified, sample location diagrams, photographs of each homogenous area and any damaged materials as documentation of present conditions, sample log and results, as well as the completed laboratory analysis. The lead inspection report will include locations and components of lead-based paint, a sample location diagram, sample log and results, as well as any laboratory analysis.? Two (2) hard copies and one electronic copy of the final report shall be provided, with electronic copy in PDF format.? All data tables must be provided in Microsoft Excel format. All sample locations must be identified on a print and marked in the field.Abatement Specifications: A State licensed Project Designer will review all inspection results and visit the site if regulated or hazardous materials have been identified in the impacted area. Develop a written specification in accordance with the VA Master Spec for abatement of all asbestos-containing materials to be impacted by the renovation work and lead compliance during abatement and renovation for each area that requires asbestos and/or lead abatement. The specification shall include the quantity and location of asbestos-containing materials to be removed and CAD drawings shown containment locations. The materials for constructing the containments shall be outlined as well as methods of asbestos removal and disposal requirements, engineering controls during abatement. Regulatory requirements specific to the site and final clearance criteria shall be detailed. The specification will also provide appropriate guidance related to the lead compliance and disposal of lead-contaminated demolition debris, and other regulated or hazardous materials identified in the project impacted areas. Final payment for design services will not be made until all project documents are received during the design phase and final payment will not be made until project close-out documentation including, but not limited to, VPIH site logs, monitoring results, and waste manifests is received after the completion of VPIH construction period services.END OF APPENDIXAPPENDIX BINFECTION PREVENTION MEASURESA. Implement the requirements of VA Medical Center’s Infection Control Risk Assessment (ICRA) team. ICRA Group may monitor dust, in the vicinity of the construction work, and require the Contractor to take corrective action immediately if the safe levels are exceeded.B. Establish and maintain a dust control program as part of the contractor’s infection preventive measures in accordance with the guidelines provided by ICRA Group as specified here. Prior to start of work, prepare a plan detailing project-specific dust protection measures, including periodic status reports, and submit to Project Manager and Facility ICRA team for review for compliance with contract requirements in accordance with Section 01340, SAMPLES AND SHOP DRAWINGS. 1. All personnel involved in the construction or renovation activity shall be educated and trained in infection prevention measures established by the medical center.C. Medical Center Infection Control personnel shall monitor for airborne disease (e.g. aspergillosis) as appropriate during construction. A baseline of conditions may be established by the medical center prior to the start of work and periodically during the construction stage to determine impact of construction activities on indoor air quality. In addition:1. The Project Manager and VAMC Infection Control personnel shall review pressure differential monitoring documentation to verify that pressure differentials in the construction zone and in the patient-care rooms are appropriate for their settings. The requirement for negative air pressure in the construction zone shall depend on the location and type of activity. Upon notification, the contractor shall implement corrective measures to restore proper pressure differentials as needed.2. In case of any problem, the medical center, along with assistance from the contractor, shall conduct an environmental assessment to find and eliminate the source.D. In general, following preventive measures shall be adopted during construction to keep down dust and prevent mold. 1. Dampen debris to keep down dust and provide temporary construction partitions in existing structures where directed by Resident Engineer. Blank off ducts and diffusers to prevent circulation of dust into occupied areas during construction. 2. Analyze each site during design to determine the effects of blocking HVAC ducts and their impact on existing air handling systems that must remain operational before initiating a dust control program. The method of capping ducts shall be dust tight and withstand airflow.3. Construct anteroom to maintain negative airflow from clean area through anteroom and into work area where required.4. High risk patient care areas may require additional measures like air locks, special signage, smoke and negative pressure alarms.5. Identify these areas clearly on the drawings and work with Medical Center personnel to achieve desired level of isolation suited to the scope of risk involved.6. Do not perform dust- producing tasks within occupied areas without the approval of the Project Manager. For construction in any areas that will remain jointly occupied by the medical Center and Contractor’s workers, the Contractor shall:a. Provide dust proof fire-rated temporary drywall construction barriers to completely separate construction from the operational areas of the hospital in order to contain dirt debris and dust. Barriers shall be sealed and made presentable on hospital occupied side. Install a self-closing rated door in a metal frame, commensurate with the partition, to allow worker access. Maintain negative air at all times. A fire retardant polystyrene, 6-mil thick or greater plastic barrier meeting local fire codes may be used where dust control is the only hazard, and an agreement is reached with the Resident Engineer and Medical Center.b. HEPA filtration is required where the exhaust dust may reenter the breathing zone. Contractor shall verify that construction exhaust to exterior is not reintroduced to the medical center through intake vents, or building openings. Install HEPA (High Efficiency Particulate Accumulator) filter vacuum system rated at 95% capture of 0.3 microns including pollen, mold spores and dust particles. Insure continuous negative air pressures occurring within the work area. HEPA filters should have ASHRAE 85 or other pre-filter to extend the useful life of the HEPA. Provide both primary and secondary filtrations units. Exhaust hoses shall be heavy duty, flexible steel reinforced and exhausted so that dust is not reintroduced to the medical center.c. Adhesive Walk-off/Carpet Walk-off Mats, minimum 24” x 36”, shall be used at all Interior transitions from the construction area to occupied medical center area. These mats shall be changed as often as required to maintain clean work areas directly outside construction area at all times.d. Vacuum and wet mop all transition areas from construction to the occupied medical center at the end of each workday. Vacuum shall utilize HEPA filtration. Maintain surrounding area frequently. Remove debris as they are created. Transport these outside the construction area in containers with tightly fitting lids.e. The contractor shall not haul debris through patient-care areas without prior approval of the Resident Engineer and the Medical Center. When, approved, debris shall be hauled in enclosed dust proof containers or wrapped in plastic and sealed with duct tape. No sharp objects should be allowed to cut through the plastic. Wipe down the exterior of the containers with a damp rag to remove dust. All equipment, tools, material, etc. transported through occupied areas shall be made free from dust and moisture by vacuuming and wipe down. f. Using a HEPA vacuum, clean inside the barrier and vacuum ceiling tile prior to replacement. Any ceiling access panels opened for investigation beyond sealed areas shall be sealed immediately when unattended.g. There shall be no standing water during construction. This includes water in equipment drip pans and open containers within the construction areas. All accidental spills must be cleaned up and dried within 12 hours. Remove and dispose of porous materials that remain damp for more than 72 hours.h. At completion, remove construction barriers and ceiling protection carefully, outside of normal work hours. Vacuum and clean all surfaces free of dust after the removal.E. Final Cleanup:1. Upon completion of project, or as work progresses, remove all construction debris from above ceiling, vertical shafts and utility chases that have been part of the construction.2. Perform HEPA vacuum cleaning of all surfaces in the construction area. This includes walls, ceilings, cabinets, furniture (built-in or free standing), partitions, flooring, etc.All new air ducts shall be cleaned prior to final inspection. SPEC WRITER NOTE: On small projects developed at Medical Center, Engineering Officer may tag items to be removed and stored, instead of noting such items on drawings or in specifications.END OF APPENDIXAPPENDIX CVA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY LANGUAGE FOR INCLUSION INTO CONTRACTS, AS APPROPRIATEGENERALContractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMSA contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures.Contract personnel who require access to national security programs must have a valid security clearance. National Industrial Security Program (NISP) was established by Executive Order 12829 to ensure that cleared U.S> defense industry contractor personnel safeguard the classified information in their possession while performing work on contracts, programs, bid, or research and development efforts. The Department of Veterans Affairs does not have a Memorandum of Agreement with Defense Secretary Service (DSS). Verification of a Security Clearance must be processed through the Special Security Officer located in the Planning and National Security Service within the Office of Operations, Security, and Preparedness.Custom software development and outsourced operations must be located in the U.S. to the maximum extent practical. If such services are proposed to be performed abroad and are not disallowed by other VA policy or mandates, the contractor/subcontractor must state where all non-U.S. services are provided and detail a security plan, deemed to be acceptable by VA, specifically to address mitigation of the resulting problems of communication, control, data protection, and so forth. Location within the U.S. may be an evaluation factor. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor’s employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination.VA INFORMATION CUSTODIAL LANGUAGEInformation made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor’s rights to use data as described in Rights in Data – General, FAR 52.227-14(d) (1).VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor’s information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA’s information is returned to the VA or destroyed in accordance with VA’s sanitization requirements. VA reserves the right to conduct on-site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive requirements. Prior to terminator or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1 Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract.The contractor/subcontractor must receive, gather, store, back up, maintain, use, dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12.If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship.The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated.The contractor/subcontractor’s firewall and Web services security controls, if applicable, shall meet or exceed VA’s minimum requirements. VA Configuration Guidelines are available upon request.Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA’s prior written approval. The contractor/subcontractor must refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response.Notwithstanding the provision above, the contractor/subcontractor shall not release VA records protected by Title 38 U.S.C. 5705, confidentiality of medical quality assurance records and/or Title 38 U.S.C. 7332, confidentiality of certain health records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human immunodeficiency virus. If the contractor/subcontractor is in receipt of a court order or other requests for the above mentioned information, that contractor/subcontractor shall immediately refer such court orders or other requests to the VA contracting officer for response. For service that involves the storage, generating, transmitting, or exchanging of VA sensitive information but does not require C&A or an MOU-ISA for system interconnection, the contractor/subcontractor must complete a Contractor Security Control Assessment (CSCA) on a yearly basis and provide it to the RMATION SYSTEM DESIGN AND DEVELOPMENTInformation systems that are designed or developed for on behalf of VA at non-VA facilities shall comply with all VA directives developed in accordance with FISMA, HIPAA, NIST, and related VA security and privacy control requirements for Federal information systems. This includes standards for the protection of electronic PHI, outlined in 45 C.F.R. Part 164, Subpart C, information and system security categorization level designation in accordance with FIPS 199 and FIPS 200 with implementation of all baseline security controls commensurate with the FIPS 199 system security categorization (reference Appendix D of VA Handbook 6500, VA Information Security Program). During the development cycle a Privacy Impact Assessment (PIA) must be completed, provided to the COR, and approved by the VA Privacy Service in accordance with Directive 6507, VA Privacy Impact Assessment.The contractor/subcontractor shall certify to the COR that applications are fully functional and operate correctly as intended on systems using the VA Federal Desktop Core Configuration (FDCC), and the common security configuration guidelines provided by NIST or the VA. This includes Internet Explorer 7 configured to operate on Windows XP and Vista (in Protected Mode on Vista) and future versions, as required.The standard installation, operation, maintenance, updating, and patching of software shall not alter the configuration settings from the VA approved and FDCC configuration. Information technology staff must also use the Windows Installer Service for installation to the default “program files” directory and silently install and uninstall.Applications designed for normal end users shall run in the standard user context without elevated system administration privileges.The security controls must be designed, developed, approved by VA, and implemented in accordance with the provisions of VA security system development life cycle as outlined in NIST Special Publication 800-37, Guide for Applying the Risk Management Framework to Federal Information Systems, VA Handbook 6500, Information Security Program and VA Handbook 6500.5, Incorporating Security and Privacy in System Development Lifecycle. The contractor/subcontractor is required to design, develop, or operate a System of Records Notice (SOR) on individuals to accomplish an agency function subject to the Privacy Act of 1974, (as amended), Public Law 93-579, December 31, 1974 (5 U.S.C. 552a) and applicable agency regulations. Violation of the Privacy Act may involve the imposition of criminal and civil penalties.The contractor/subcontractor agrees to:Comply with the Privacy Act of 1974 (the Act) and the agency rules and regulations issued under the Act in the design, development, or operation of any system of records on individuals to accomplish an agency function when the contract specifically identifies:The Systems of Records (SOR); and The design, development, or operation work that the contractor/subcontractor is to perform;Include the Privacy Act notification contained in this contract in every solicitation and resulting subcontract and in every subcontract awarded without a solicitation, when the work statement in the proposed subcontract requires the redesign, development, or operation of a SOR on individuals that is subject to the Privacy Act; and Include this Privacy Act clause, including this subparagraph (3), in all subcontracts awarded under this contract which requires the design, development, or operation of such a SOR.In the event of violations of the Act, a civil action may be brought against the agency involved when the violation concerns the design, development, or operation of a SOR on individuals to accomplish an agency function, and criminal penalties may be imposed upon the officers or employees of the agency when the violation concerns the operation of SOR on individuals to accomplish an agency function. For purposes of the ACT, when the contract is for the operation of a SOR on individuals to accomplish an agency function, the contractor/subcontractor is considered to be an employee of the agency.“Operation of a System of Records” means performance of any of the activities associated with maintaining the SOR, including the collection, use, maintenance, and dissemination of records.“Record” means any item, collection, or grouping of information about an individual that is maintained by an agency, including, but not limited to, education, financial transactions, medical history, and criminal or employment history and contains the person’s name, or identifying number, symbol, or any other identifying particular assigned to the individual, such as a fingerprint or voiceprint, or a photograph.“System of Records” means a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual.The A/E shall ensure the security of all procured or developed systems and technologies, including their subcomponents (hereinafter referred to as “Systems”), throughout the life of this contract and any extension, warranty, or maintenance periods. This includes, but is not limited to workarounds, patches, hotfixes, upgrades, and any physical components (hereafter referred to as Security Fixes) which may be necessary to fix all security vulnerabilities published or known to the A/E anywhere in the Systems including Operating Systems and firmware. The A/E shall ensure that Security Fixes shall not negatively impact the Systems. The A/E shall notify VA within 24 hours of the discovery or disclosure of successful exploits of the vulnerability which can compromise the security of the Systems (including the confidentiality or integrity of its data and operations, or the availability of the system). Such issues shall be remediated as quickly as is practical, but in no event longer than 7 days.When the Security Fixes involve installing third party patches (such as Microsoft OS patches or Adobe Acrobat), the A/E will provide written notice to the VA that the patch has been validated as not affecting the System within 10 working days. When the A/E is responsible for operations or maintenance of the Systems, they shall apply the Security Fixes within 7 days.All other vulnerabilities shall be remediated as specified in this paragraph in a timely manner based on risk, but within 60 days of discovery or disclosure. Exceptions to this paragraph (e.g. for the convenience of VA) shall only be granted with approval of the contracting officer and the VA Assistant Secretary for Office of Information and RMATION SYSTEM HOSTING, OPERATION, MAINTENANCE, OR USEFor information systems that are hosted, operated, maintained, or used on behalf of VA at non-VA facilities, contractors/subcontractors are fully responsible and accountable for ensuring compliance with all HIPAA, Privacy Act, FISMA, NIST, FIPS, and VA security and privacy directives and handbooks. This includes conducting compliant risk assessments, routine vulnerability scanning, system patching and change management procedures, and the completion of an acceptable contingency plan for each system. The contractor’s security control procedures must be equivalent, to those procedures used to secure VA systems. A Privacy Impact Assessment (PIA) must also be provided ot the COR and approved by VA Privacy Service prior to operational approval. All external Internet connections to VA’s network involving VA information must be reviewed and approved by VA prior to implementation.Adequate security controls for collecting, processing, transmitting, and storing of Personally Identifiable Information (PII), as determined by the VA Privacy Service, must be in place, tested, and approved by VA prior to hosting, operation, maintenance, or use of the information system, or systems by or on behalf of VA. These security controls are to be assessed and stated within the PIA and if these controls are determined not to be in place, or inadequate, a Plan of Action and Milestones (POA&M) must be submitted and approved prior to the collection of PII.Outsourcing (contractor facility, contractor equipment or contractor staff) of systems or network operations, telecommunications services, or other managed services requires certification and accreditation (authorization) (C&A) of the contractor’s systems in accordance with VA Handbook 6500.3, Certification and Accreditation and/or the VA OCS Certification Program Office. Government-owned (government facility or government equipment) contractor-operated systems, third party or business partner networks require memorandums of understanding and interconnection agreements (MOU-ISA) which detail what data types are shared, who has access, and the appropriate level of security controls for all systems connected to VA networks.The contractor/subcontractor’s system must adhere to all FISMA, FIPS, and NIST standards related to the annual FISMA security controls assessment and review and update the PIA. Any deficiencies noted during this assessment must be provided to the VA contracting officer and the ISO for entry into VA’s POA&M management process. The contractor/subcontractor must use VA’s POA&M process to document planned remedial actions to address any deficiencies in information security policies, procedures, and practices, and the completion of those activities. Security deficiencies must be corrected within the timeframes approved by the government. Contractor/subcontractor procedures are subject to periodic, unannounced assessments by VA officials, including the VA Office of Inspector General. The physical security aspects associated with contractor/subcontractor activities must also be subject to such assessments. If major changes to the system occur that may affect the privacy or security of the data or the system, the C&A of the system may need to be reviewed, retested and re-authorized per VA Handbook 6500.3. This may require reviewing and updating all of the documentation (PIA, System Security Plan, Contingency Plan). The Certification Program Office can provide guidance on whether a new C&A would be necessary.The contractor/subcontractor must conduct an annual self-assessment on all systems and outsourced services as required. Both hard copy and electronic copies of the assessment must be provided to the COR. The government reserves the right to conduct such an assessment using government personnel or another contractor/subcontractor. The contractor/subcontractor must take appropriate and timely action (this can be specified in the contract) to correct or mitigate any weaknesses discovered during such testing, generally at no additional cost. VA prohibits the installation and use of personally-owned or contractor/subcontractor-owned equipment or software on VA’s network. If non-VA owned equipment must be used to fulfill the requirements of a contract, it must be stated in the service agreement, SOW, or contract. All of the security controls required for government furnished equipment (GFE) must be utilized in approved or other equipment (OE) and must be funded by the owner of the equipment. All remote systems must be equipped with, and use, a VA-approved antivirus (AV) software and a personal (host-based or enclaved based) firewall that is configured with a VA-approved configuration. Software must be kept current, including all critical updates and patches. Owners of approved OE are responsible for providing and maintaining the anti-viral software and the firewall on the non-VA owned OE.All electronic storage media used on non-VA leased or non-VA owned IT equipment that is used to store, process, or access VA information must be handled in adherence with VA Handbook 6500.1, Electronic Media Sanitization upon: (i) completion or termination of the contract or (ii) disposal or return of the IT equipment by the contractor/subcontractor, whichever is earlier. Media (hard drives, optical disks, CDs, back-up tapes, etc.) used by the contractors/subcontractors that contain VA information must be returned to the VA for sanitization or destruction or the contractor/subcontractor must self-certify that the media has been disposed of per 6500.1 requirements. This must be completed within 30 days of termination of the contract.Bio-Medical devices and other equipment or systems containing media (hard drives, optical disks, etc.) with VA sensitive information must not be returned to the A/E at the end of lease, for trade-in, or other purposes. The options are:A/E must accept the system without the drive;VA’s initial medical device purchase includes a spare drive which must be installed in place of the original drive at time of turn-in; orVA must reimburse the company for media at a reasonable open market replacement cost at time of purchaseDue to the highly specialized and sometimes proprietary hardware and software associated with medical equipment/systems, if it is not possible for the VA to retain the hard drive, then;The equipment A/E must have an existing BAA if the device being traded in has sensitive information stored on it and hard drive(s) from the system are being returned physically intact; and Any fixed hard drive on the device must be non-destructively sanitized to the greatest extent possible without negatively impacting system operation. Selective clearing down to patient data folder level is recommended using VA approved and validated overwriting technologies/methods/tools. Applicable media sanitization specifications need to be pre-approved and described in the purchase order or contract. A statement needs to be signed by the Director (System Owner) that states that the drive could not be removed and that (a) and (b) controls above are in place and completed. The ISO needs to maintain the documentation.SECURITY INCIDENT INVESTIGATIONThe term “security incident” means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosures of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access.To the extent known by the contractor/subcontractor, the contractor/subcontractor’s notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant.With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement.In instances of theft or break-in or other criminal activity, the contractor/subcontractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG and Security and Law Enforcement. The contractor, its employees, and its subcontractors and their employees shall cooperate with VA and any law enforcement authority responsible for the investigation and prosecution of any possible criminal law violation(s) associated with any incident. The contractor/subcontractor shall cooperate with VA in any civil litigation to recover VA information, obtain monetary or other compensation from a third party for damages arising from any incident, or obtain injunctive relief against any third party arising from, or related to, the incident.LIQUIDATED DAMAGES FOR DATA BREACHConsistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract. The contractor/subcontractor shall provide notice to VA of a “security incident” as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term ‘data breach’ means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed for, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination.Each risk analysis shall address all relevant information concerning the data breach, including the following:Nature of the event (loss, theft, unauthorized access);Description of the event, includingDate of occurrenceData elements involved, including any PII, such as full name, social security number, date of birth, home address, account number, disability code;Number of individuals affected or potentially affected;Names of individuals or groups affected or potentially affected;Ease of logical data access to the lost, stolen or improperly accessed data in light of the degree of protection for the data, e.g., unencrypted, plain text;Amount of time the data has been out of VA control;The likelihood that the sensitive personal information will or has been compromised (made accessible to and usable by unauthorized persons);Known misuses of data containing personal information, if any;Assessment of the potential harm to the affected individuals;Data Breach analysis as outlined in 6500.2 Handbook, Management of Security and Privacy Incidents, as appropriate; and Whether credit protection services may assist record subjects in avoiding or mitigating the results of identity theft based on the sensitive personal information that may have been compromised.Based on the determinations of the independent risk analysis, the contractor shall be responsible for paying to the VA liquidated damages in the amount of $37.50 per affected individual to cover the cost of providing credit protection services to affected individuals consisting of the following:Notification;One year of credit monitoring services consisting of automatic daily monitoring of at least 3 relevant credit bureau reports;Data breach analysis;Fraud resolution services, including writing dispute letters, initiating fraud alerts and credit freezes, to assist affected individuals to bring matters to resolution;One year of identity theft insurance with $20,000.00 coverage at $0 deductible; and Necessary legal expenses the subjects may incur to repair falsified or damaged credit records, histories, or financial affairs.SECURITY CONTROLS COMPLIANCE TESTINGOn a periodic basis, VA, including the Office of Inspector General, reserves the right to evaluate any or all of the security controls and privacy practices implemented by the contractor under the clauses contained within the contract. With 10 working-day’s notice, at the request of the government, the contractor must fully cooperate and assist in a government-sponsored security controls assessment at each location wherein VA information is processed or stored, or information systems are developed, operated, maintained, or used on behalf of VA, including those initiated by the Office of Inspector General. The government may conduct a security control assessment on shorter notice (to include unannounced assessments) as determined by VA in the event of a security incident or at any other time.TRAININGAll contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems:Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, Appendix E relating to access to VA information and information systems;Successfully complete the VA Cyber Security Awareness and Rules of Behavior training and annually complete required security training;Successfully complete the appropriate VA privacy training and annually complete required privacy training; and Successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information system access [to be defined by the VA program official and provided to the contracting officer for inclusion in the solicitation document – e.g., any role-based information security training required in accordance with NIST Special Publication 800-1 6, Information Technology Security Training Requirements.]The contractor shall provide to the contracting officer and/or the COR a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required. Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete. END OF APPENDIXDrawing 1: VACHS West Haven Campus Site MapAPPENDIX DVACT PAINT STANDARDSPPG DRAW DOWN FORMULASPPG COLOR FORMULASOrdering Information:PPG Company StoreNew Haven CT390 East StreetNew Haven, CT 06511203-562-5173e-mail: paf9206@Account Name: Veteran’s Admin. /CALM VA-1Account Number: 309328100000Manager: Tom MullenixAsst. Manager: Sean Meloling2753995127635Keith RongeyPPG Facilities SpecialistT. 203-360-2223E. HYPERLINK "mailto:krongey@" krongey@VA Connecticut Healthcare SystemWest Haven Campus950 Campbell AvenueWest Haven, CT 06516PPG COLOR FORULAS VA HOSPITAL:SPEEDHIDE INT. 0 VOC6-4410X1SATIN1 GallonBoston Blue: Base: White PastelProduct Code: 6-4410X1Formula: B: 1Y+21C: 8 D:20Coastal Path:Base: MidtoneProduct Code: 6-4420X1Formula: C:1Y+26 B:20 M:10F:4W:2YHoney Bee:Base: MidtoneProduct Code: 6-4420X1Formula: C:2Y+24L:8M:1Nutmeg:Base: MidtoneProduct Code: 6-4420X1Formula: C: 3Y + 12B:16F:24 W:2YSandstone:Base: White PastelProduct Code: 6-4410X1Formula: B:9C:32M:8White Birch:Base: White PastelProduct Code: 6-4410X1Formula: C:5L:6M:0.5Green Mountain: Base: MidtoneProduct Code: 6-4420X1Formula: C:1Y+10D:10L:1Y+326-4510X1SEMI GLOSS1 GallonBoston Blue: Base: White PastelProduct Code: 6-4510X1Formula: B: 1Y+24C: 6 D:19Coastal Path:Base: MidtoneProduct Code: 6-4520X1Formula: C:1Y+26 B:20 M:10F:4W:3YHoney Bee:Base: MidtoneProduct Code: 6-4520X1Formula: C:2Y+24L:12W:1Y+32Nutmeg:Base: MidtoneProduct Code: 6-4520X1Formula: C: 2Y + 30B:14F:19 W:2YSandstone:Base: White PastelProduct Code: 6-4510X1Formula: B:9.5C:30M:9White Birch:Base: White PastelProduct Code: 6-4510X1Formula: C:4L:6Green Mountain: Base: MidtoneProduct Code: 6-4520X1Formula: C:1Y+12D:34L:1Y+36 W:2YEND OF APPENDIXAPPENDIX ETYPICAL BREAKROOM MODULAR FURNITURETeknion Architectural Products: Modular Cabinets or Approved Equal HYPERLINK "" and Upper CabinetsFoundation Laminate Finish to match Wilsonart Shaker Cherry #7935K-07Source Laminate Shelf FinishStandard HingeStandard Expansion PullFoundation Pull Finish: NickelLockable: Key alikeADA Modular Sink Base CabinetModular Base CabinetsModular Upper CabinetsModular Upper Cabinet with Microwave ShelfStandard Solid Surface Counter and Full Backsplash:Formica 743 Tawny Agate or EquivalentFurnish New Accessible Sink and Gooseneck Faucet: Elkay Lustertone ADA Undermount Sink ELUHAD1414 with Strainer, 5” depth. Elkay Commercial Faucet; One Faucet hole – Two Handle 4” Wristblade Handle; Gooseneck 5” – ADA Compliant.APPENDIX FTYPICAL VACT EXAM ROOM LAYOUTSCALE: 1/4" = 1’-0”APPENDIX GTYPICAL EXAM ROOM MODULAR FURNITUREHerman Miller Compass or Approved Equal HYPERLINK "" Finishes:Nemschoff Durawrap Light Cherry PXSoft White LU (Tops, Sides, Support Brackets)Corian: Sahara 1UArc Pull Finish – Brushed NickelInclude all wall mounted rails, stiles, tiles, chases, utility openings for power, data, grommets, end caps, monitor arm, top, bottom, side closeouts, and all finishes.Face Tiles: As requiredCompass Sink (Accessible)Drawer Modules: 2 drawer with lockStorage Cabinets: Glove Dispenser: 36”W with four openingsStorage Cabinets: ThinWork Surfaces: Fixed with backsplashDepartment of Veterans Affairs41814751790702171700115570 54292550165APPENDIX HPRIVACY CURTAINS, TRACKS, CARRIERS AND TIE-BACKSPECIFICATIONSPRODUCTS: CURTAIN TRACKSA. Manufacturer: Cubicle curtain track shall be Model IFC-98, as manufactured by Imperial Fastener Co., or VA Interior Designer approved equal.B.? Extruded Aluminum Track: Cubicle track shall be extruded 6063-T5 aluminum, 1 3/8” by 3/4” by .058” wall thickness, one piece, and surface mounted. Channel Tracks shall be Surface Mounted Type): ASTM B221, alloy 6063, temper T5 or T6, channel shaped, with smooth inside raceway for curtain carriers.1. Curved track: Factory-fabricated, 24 inch radius bends.2. Track Finish: Electrostatic white paint finish.C. Track Accessories: Fabricate splices, end caps, and snap outs from same material and with same finish as track (Electrostatic white paint finish).1. End Stop: Removable with carrier hook. End Stop Connectors, Ceiling Flanges and Other Accessories: Fabricate from the same material with the same finish as the tracks or from nylon.2. Hangers and Fittings: Fabricate from the same material with the same finish as the tracks. Hangers may be round or square for channel tracks and round for tubular tracks. Design fittings to be compatible with design of tracks and to safely transmit the track load to the hangers.3. At end of each section of track, make provision for insertion and removal of carriers. Design to prevent accidental removal of carrier. Any operating mechanism shall be removable with common tools.D. Track Fasteners:1. Exposed Fasteners, Screws and Bolts: Stainless steel or chromium/nickel plated brass.2. Concealed Fasteners, Screws and Bolts: Hotdip galvanized (except in high moisture areas use stainless steel).3. Metal Clips: Anchor curtain tracks to exposed grid of layin acoustical tile ceilings, with concealed metal (butterfly) type or two piece snap locking type ceiling clip of high strength spring steel. When it is not possible to install the metal ceiling clip, the cubicle curtain track may be screwed to the ceiling grid.E. Track Fabrication: 1. Weld and grind smooth joints of fabricated components.2. Form tracks and bends of lengths that will produce the minimum number of joints. Make track sections up to 4800 mm (16 feet) without joints. Form corner bend on a 300 mm (12 inch) radius.3. Provide steel anchor plates, supports, and anchors for securing components to building construction.4. Form flat surface without distortion.5. Shop assemble components and package complete with anchors and fittings.PRODUCTS: CURTAIN CARRIERSA. Manufacturer: IFC-100 carriers two wheel nylon roller with steel bead chain and hard aluminum hook, as manufactured by Imperial Fastener Co. or VA Interior Designer approved equal.Curtain Carriers: Nylon or delrin carriers, with either nylon or delrin wheels on delrin or nylon axles. Equip each carrier with either stainless steel, chromium plated brass or steel hooks with swivel, or nickel chromium plated brass or stainless steel bead chain and hook assembly. Hook for bead chain may be the same material and finish as the bead chain or may be chromium plated steel. Provide 2.2 carriers for every one foot of each section of each track length, plus two additional carriers.PRODUCTS: PRIVACY CURTAINSProvide curtain fabric with the following characteristics:A. Quantity Understanding: Provide cubicle curtains for locations listed below. At each location include two (2) privacy curtains; one for installation and the other to be placed in attic stock for capability of a complete change during laundering process.B. Manufacturer: Subject to compliance with requirements, provide the following privacy curtain fabric specification:1. Allow for a $65/yard COM allowanceC. Fabric: Provide privacy curtain fabric with the following characteristics:1. Fabrics are launderable to temperature of not less than 160 degrees F (71 Deg C).2. Fabrics shall be flame resistant and are identical to those that have passed NFPA 701 when tested by UL or another testing and inspecting agency acceptable to authorities having jurisdiction. Identify fabrics with appropriate markings of applicable testing and inspecting agency.3. Treatment: Inherently stain and flame resistant polyester.D. Curtain Grommets: Two-piece, rolled-edge, rustproof aluminum; spaced not more than 6 inches o.c.; machined into top hem.E. Mesh Top: Fabric Framed Mesh Top ?– Fabric matching the body of the curtain to be used to create a 1 1/2” - 1 5/8” border around the top and sides of the mesh. Header to be double-layered with rust proof aluminum grommets spaced 6 inches apart. Specified coordinating mesh to be sandwiched between the framed fabric border header & sides. 20" Wide, 1/2" Hole flame resistant nylon mesh. Mesh to be color coordinated to fabric selection. Mesh color to be White in color. F. Curtain Tieback: Metal tieback holder for attachment to wall with Nickel-Plated Ball Bead Chain. Length: 48".G. Baton: 3/8 inch diameter fiberglass shaft with hook.PRIVACY CURTAIN FABRICATION:A. Fabricate curtains to comply with the following requirements:1. Width equal to track length from which curtain is hung plus 10 percent added fullness, but not less than 12 inches added fullness.2. Length equal to floor-to-ceiling height minus 20 inches from finished ceiling at top, and minus distance above the finished floor at bottom as follows:a. Privacy Curtains: 12 inchesb. Shower Curtains: 2 inches3. Top Hem: To be 1-1/2 inches wide, triple thickness, reinforced with integral web and double locked stitched.4. Mesh Top: To be No. 50, 20" Wide, 1/2" Hole double lock stitched to top of curtain fabric, with a 1/2 inch wide triple thick top seam. Mesh to have a 1-1/4 inch 100% flame resistant polyester tape double lock stitched into top hem for secure machining of grommets.5. Bottom Hem: To be 1-1/2 inches wide, reinforced, triple thickness double lock stitched.6. Side Hem: Not to be less than 1” inch wide, reinforced, triple thickness and single lock stitched.7. Cubicle Curtain Location Tag: Shall include the following information:Installation location (BLDG/ROOM #)Laundering InstructionsSize of Cubicle CurtainsMust have ability to be laundered with the curtainB. Vertical Seams: Not less than 1/2 inch wide, double turned and double stitched.C. Curtain Tieback: At each termination.SUBMITTALS:A. Product Data: Include durability, laundry temperature limit, fade resistance, and fire test response characteristics for each type of curtain fabric indicated to verify appropriate fabric was specified.B. Samples for Verification: For each type of product required. Samples of size indicated below.1. Privacy Curtain Fabric: 12 inches square swatch or appropriate larger size to display full pattern of fabric. Indicate top and face of material. 2. Mesh Top: Not less than 4 inches.3. Curtain Track: Not less than 12 inches in length; One 12 inch long piece of cubicle curtain track with carrier access and end stop.4. End Cap: Not less than one complete assembly.5. Curtain Carrier: Not less than three complete carriers.6. Track Fastener: One clip anchor for fastening track to grid system of acoustical ceilings.C. Shop Drawings: Vendor shall provide layouts and types of cubicles, size of curtains, number of carriers, anchorage details, and conditions requiring accessories. Indicate all dimensions taken from field measurements. D. SUBMITTALS DUE: Shop drawings are to be submitted post award. All other submittals are to be submitted at procurement due date. INSTALLATION: A. Prior to any product ordering, vendor shall schedule an on-site meeting (within 5 business days of award) for gathering field dimensions and verifying all items to be provided. B. PROJECT CONDITIONS: Environmental Limitations: Do not install privacy curtains until spaces are enclosed and weatherproof, wet work in spaces is complete and dry, work above ceilings is complete, and ambient temperature and humidity conditions are maintained at the levels indicated for project when occupied for its intended use. Vendor shall communicate with VA Interior Designer on time appropriate and scheduling of installation. ? C. Examine substrates and conditions, with installer present, for compliance with requirements for installation tolerance, and other conditions affecting performance of work.???? 1. Proceed with installation only after unsatisfactory conditions have been corrected.D. Install track level and hangers plumb and securely anchor to the ceiling to form a rigid installation.1. Curtain Track Mounting: Surface.2. Anchor surface mounted curtain tracks directly to exposed grid of layin acoustical tile ceilings with suitable fasteners, spaced approximately 600 mm (24 inches) on center.3. Anchor surface mounted curtain tracks to concrete, plaster and gypsum board ceilings with a minimum of 3 mm (1/8inch) diameter fastenings or concealed clips spaced not more than 900 mm (three feet) on center.E. Install Track Accessories: Install splices, end caps, connectors, end stops, snap outs, and other accessories as required for a secure and operational installation. 1. Securely fasten end stop caps to prevent their being forced out by the striking weight of carriers.F. Curtain Carrier: Vendor shall provide curtain carriers adequate for 6 inch spacing along full length of curtain.G. Curtains: Hang curtains on each curtain track. Secure with curtain tieback. Install tracks after finish painting and ceiling finishing operations are complete.H. Remove damaged or defective components and replace with new components or repair to the original condition.I. Completed installation shall provide the following functionality:1. Track shall be installed neat, rigid, plumb, level and true, and securely anchored to the overhead construction.2. Carrier units shall operate smoothly and easily over the full range of travel.END OF APPENDIX ................
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